Project Information

Bid Title

Web-Based Temperature Monitoring System & Services

Issuing Agency

Volusia County School Board Purchasing

Location

Florida

Published Date

Oct 24, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-5045-MW

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Volusia County School Board Procurement

Status
Active

Fiscal Year
2026

Primary Contact
Myra White

Title
Web-Based Temperature Monitoring System & Services

Secondary Contact
Kristine Kessler

Number
2025-5045-MW

Tertiary Contact
Enid Kunce

Type
Announcement

Department
School Way Cafe

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Volusia County, Florida (hereinafter referred to as “District”) is seeking responses from a qualified Proposer who can provide comprehensive web-based temperature monitoring services to support the School Way Café operations for all school kitchens throughout the District. The Proposer shall provide a complete web-hosted temperature monitoring system to be installed in District kitchens and facilities. Proposer(s) will provide services in accordance with all the terms and conditions of the Contract during the period of performance as specified in this Request for Proposal (RFP).

Dates(All times are listed as EST )

Broadcast Date
10/24/2025 7:00 PM EST

Question End Date
11/7/2025 5:00 PM EST

Due Date
11/21/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
10/30/2025	10:00 AM	No	A VOLUNTARY pre-submittal meeting will be held for all interested Proposers through TEAMS.

Shortlist Meeting

Total: 1 (All times are listed as EST )

Date	Time	Location
12/15/2025	8:30 AM	Location meeting information will be provided.

Documents

Total: 3

Type	Name	Description	File Type
Request for Proposal	RFP-2025-5045-MW final document.pdf	Web-Based Temperature Monitoring System & Services	PDF
Other	Attachment Q Price Schedule RFP-2025-5045-MW 10.24.2025.xlsx	Attachment Q-Price Schedule	Excel
Other	Exhibit 1 - Volusia County Schools List.pdf	Exhibit 1-Volusia County Schools List	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 10

Code	Description
[220-72]	Temperature Controllers, Indicators, and Recorders (Digital Thermometers, Pyrometers, etc.), and Accessories: Thermistors, Thermocouples, etc.
[031-26]	Control Systems: Complete (For Automatic Temperature Control)
[415-58]	Refrigerators and Cooling Equipment, Laboratory, Specialized: Explosion-Proof, Ultra-Low Temperature, etc.
[165-7]	Cafeteria and Kitchen Equipment (Not Otherwise Classified)
[931-30]	Cafeteria and Kitchen Equipment, Commercial, Maintenance and Repair
[815-84]	Valves, Temperature and Pressure Regulating
[890-23]	Elements, Primary (Flow, Pressure, Temperature, etc.)
[915-67]	Monitoring Services, Critical Equipment and Site, Wireless, Web-based
[208-88]	Software, Monitoring
[992-15]	Air Quality Monitoring Equipment Testing and Calibration Services

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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