Project Information

Bid Title

HP Latex 730W Printer Purchase

Issuing Agency

City of Port Angeles

Location

Washington

Published Date

Jun 2, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Ref. #

MEC-2026-21

Original Source

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Bid Documents

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Project Description

Bid Number:	MEC-2026-21
Bid Title:	HP Latex 730W Printer Purchase
Category:	Public Works
Status:	Open

Description: The City is looking to purchase a new HP Latex 730W Printer for traffic sign manufacturing. Government Estimate: $30,000 Direct all questions to For security reasons, you must enable JavaScript to view this E-mail address. Sealed Bids Due: No later than 2:00 PM, Wednesday, June 17, 2026 Publication Date/Time: 6/2/2026 12:00 AM Closing Date/Time: 6/17/2026 2:00 PM Related Documents: MEC-2026-21 HP Latex 730W Printer

Attachment Preview

Docusign Envelope ID: 0D5AD250-8C63-8F48-83A6-0A5C2662B393

CONTRACT DOCUMENTS

for

HP LATEX 730W PRINTER

PURCHASE CONTRACT NO. MEC-2026-21

CITY OF PORT ANGELES

WASHINGTON

MAY 2026

SCOTT CURTIN, DIRECTOR OF PUBLIC WORKS & UTILITIES

Reviewed by:

___________________________________

Eric Wheatley

Deputy Director of Operations

Reviewed by:

___________________________________

Sheida R. Sahandy

City Attorney

Purchase Contract No. MEC-2026-21

Page 1 of 21

Form revised: September 12, 2025

Docusign Envelope ID: 0D5AD250-8C63-8F48-83A6-0A5C2662B393

CITY OF PORT ANGELES

INVITATION TO BID

For

HP LATEX 730W PRINTER

MEC-2026-21

The City of Port Angeles is now accepting bids to procure a new traffic sign latex printer as detailed in

Schedule A attached hereto.

Government Estimate: $30,000.00

Sealed bids will be received by the Contract Specialist of Public Works & Utilities until 2:00PM,

Wednesday, June 17, 2026, and will be opened and read shortly after in the Public Works conference

room, Port Angeles City Hall, 321 East Fifth Street, Port Angeles, Washington 98362.

The material to be purchased is fully described in Schedule A of the bid documents. Bid documents may

be obtained by any of the methods listed below:

a. In person at the Public Works and Utilities Department – Engineering, 321 E. 5th Street, Port Angeles,

WA between the hours of 8:00am and 3:30 pm.

b. City of Port Angeles Website at http://wa-portangeles.civicplus.com/bids.aspx

c. Email Lucy Hanley, Contract Specialist III at contracts@cityofpa.us

All bids must be on the forms provided. Faxed or emailed bids shall not be accepted. Any questions

bidders have with regard to the Statement of Work shall be submitted in writing to the Project

Manager, at contracts@cityofpa.us. No responses will be provided for questions submitted after

close of business (5:00 PM, PDT) on the Wednesday preceding the bid opening date.

The City of Port Angeles (hereafter “City”) reserves the right to cancel this solicitation, reject any or all

bids, and to waive minor irregularities in the bidding process. Subject to the foregoing, the Contract may

be awarded to the lowest responsible bidder.

The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC

2000d to 2000d-4 and Title 49 Code of Federal Regulations issued pursuant to such Act, hereby notifies

all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,

disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit

bids in response to this invitation and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

Minority and women owned businesses shall be afforded full opportunity to submit bids in response to this

invitation, shall not be discriminated against on the grounds of sex, race, color, age, national origin, sexual

orientation, genetic information, or handicap in consideration of an award of any contract or subcontract,

and shall be actively solicited for participation in this project by direct mailing of the invitation to bid to such

businesses as have contacted the City for such notification. Further, all bidders are directed to solicit and

consider minority and women owned businesses as potential subcontractors and material suppliers for

this Contract.

BID SUBMITTAL:

Bids must be sealed with the outside of the envelope marked “BID OPENING DATE: June 17, 2026,

PURCHASE CONTRACT NO. MEC-2026-21. The name and address of the Bidder shall also appear on

the outside of the envelope. Bids shall be addressed:

Public Works and Utilities Department

Attn: Lucy Hanley, Contract Specialist III

321 East 5th Street

Port Angeles, Washington 98362

PUBLISH:

Peninsula Daily News: Tuesday, June 2, 2026

Purchase Contract No. MEC-2026-21

Page 2 of 21

Form revised: September 12, 2025

Docusign Envelope ID: 0D5AD250-8C63-8F48-83A6-0A5C2662B393

INSTRUCTIONS FOR BIDDERS

Equipment Bids

The attached specifications describe the minimum requirements for the equipment requested. All

parts necessary to provide a complete unit, meeting all safety requirements, and ready for

operation, shall be included in the bid and shall conform in strength, quality of workmanship and

material to that usually provided in the general trade. Full descriptive literature should accompany

every bid. Any variance from the specifications or standards of quality must be clearly stated in

writing by the Bidder.

Do not make reference to brochures or supporting literature on the bid sheet. All notations for

bid compliance or exceptions are to be made on the bid sheet or on a plain piece of paper

attached and referenced to the bid item.

All bids must be made on the required bid form and in cases of bid price extension errors, the unit

prices will govern. All blank spaces for bid prices must be filled in, with ink or typewritten, and the

bid form must be fully completed and executed when submitted. Only one copy of the bid form is

required. Faxed or emailed bids will not be accepted. Failure to adhere to instructions may

constitute disqualification of bid.

If a bidder’s corporate policy mandates use of an official quotation form, it may be submitted.

However, the cost data must be duplicated on the City’s bid cost data and agreement sheet.

City’s bid sheet must be signed by the bidder or its agent in order for the proposal to be

accepted. In cases of errors between bidder’s official quotation form and City’s bid sheet, the

City bid sheet shall govern. If alternate equipment is proposed, bidders are required to submit a

separate bid sheet for each unit offered.

COMPLIANCE WITH SPECIFICATIONS:

The equipment must be in accordance with the specifications.

Failure on the Bidder’s part to comply with any specification herein may be grounds for

disqualification of the bid.

When the description of an item includes both specifications and a brand name and number, the

specifications shall govern in case of conflict. Brand name and number are for reference as to

the type and quality required and do not preclude offers of a comparable or better product,

provided full specifications and descriptive literature accompany the offer.

WARRANTY:

The purchased supplies or equipment furnished must have full manufacturer's warranties, and

the warranties must inure to the benefit of the City.

Bidder agrees to these warranty provisions by signing the bid sheet.

SAFETY:

This unit shall completely comply with all state and federal laws, rules, regulations and codes in

effect at the time of delivery.

The unit shall be tested by the successful bidder for compliance with all OSHA/WISHA regulations

and the State Department of Labor and Industries Safety Rules.

DELIVERY & ACCEPTANCE:

Purchase Contract No. MEC-2026-21

Page 3 of 21

Form revised: September 12, 2025

Docusign Envelope ID: 0D5AD250-8C63-8F48-83A6-0A5C2662B393

The terms of delivery shall not exceed the number of days indicated on the Bid Form by bidder

from issuance of purchase order. Deliveries shall be FOB Destination.

The successful Bidder shall be responsible for delivery to the City’s Corporation Yard at 1703

South B Street, Port Angeles, WA 98363 between the hours of 8:00 AM and 2:30 PM during the

City’s normal workday.

GENERAL INFORMATION:

In considering bids, the City reserves the right to consider equipment delivery time and may waive

any minor irregularities or minor defects or reject any and all bids. Any bid may be withdrawn

prior to the above scheduled time for the opening of bids or authorized postponement thereof.

Any bid received after the time and date specified shall not be considered. No bidder will be

permitted to withdraw its proposal between the closing time for receipt of proposals and the

execution of contract, unless the award is delayed for a period exceeding sixty (60) calendar days.

The City may, at its option, in awarding this purchase contract, take into consideration the tax

revenue it would receive from purchasing the equipment from a supplier located within its

boundaries, in accordance with RCW 39.30.040.

For the Schedule(s), offers made in accordance with the Invitation to Bid shall be good and firm

for the period of 90 calendar days after contract award unless the bidder specifically limits its

offer to a shorter period by written notification on the bid document. However, bids so modified

may be declared non-responsive. Quantities shown are of total estimated initial quantities to be

ordered. Purchase Orders for additional quantities may be placed with successful bidders over

this period from the date of award. Prices bid shall be good for all equipment and materials

ordered during that period.

Signing of the bid sheet by bidder constitutes an irrevocable offer to provide the equipment. There

is no contract unless and until the City executes the Contract accepting the bid. Bidder

understands and agrees that no contract payment will be made until the City certifies that all

stated specifications have been complied with and the equipment is delivered and accepted by

the City.

Bids will be evaluated and submitted to the authorized purchasing agent for approval as soon as

possible after bid opening. All bidders will be notified of results in writing.

Upon award of the Contract to the successful bidder, the City will use DocuSign to send the bidder

complete Contract Document to be electronically executed. Each party will receive a copy of the

fully executed Contract Document via DocuSign which they shall retain as their original contract.

A Purchase Order will be issued from the City after Contract Document(s) is/are fully executed.

The Purchase Order will include the final agreed upon price and the specific equipment and

options being purchased.

A sample form of the City Contract is included in this Invitation to Bid. By submitting a bid in

response to this invitation to bid, bidder accepts all terms and conditions set forth in the Contract

Document(s). Formal objection is hereby made by the City to any additional or different terms

proposed by bidder as a condition of acceptance or delivery and may be grounds for rejection of

the bid by the City. The bidder to whom the Contract is awarded will be required to execute the

Contract within ten (10) calendar days from the date the bidder receives the Contract.

The Invitation to Bid is released by the City of Port Angeles Public Works and Utilities

Department, which shall act as sole point of contact for administration of the bidding. All

questions should be in writing to Lucy Hanley, Contract Specialist III at contracts@cityofpa.us.

Purchase Contract No. MEC-2026-21

Page 4 of 21

Form revised: September 12, 2025

Docusign Envelope ID: 0D5AD250-8C63-8F48-83A6-0A5C2662B393

PURCHASE CONTRACT

THIS CONTRACT is made and entered into as of the date of the last signature affixed

below, between the City of Port Angeles, a non-charter code city and municipal

corporation of the State of Washington (hereinafter called the “City”) and __________

(hereinafter called the “Vendor”).

WITNESSETH: That the City and the Vendor, in consideration of the performance

of the terms and conditions hereinafter mentioned, agree as follows:

ARTICLE I

CONTRACT DOCUMENTS

The complete Contract includes the Invitation to Bid, the Instructions to Bidders, the

Bid, the Specifications, the Standard Terms and Conditions, and the Purchase Order, all

of which are incorporated in this Contract by this reference. The foregoing documents

shall hereinafter be called “Contract Documents” or “Contract.” All obligations of the City

and the Vendor are fully set forth and described herein.

The Purchase Contract and Standard Terms and Conditions supersede all conflicting

or additional terms in the Bid and any purchase order, quote, invoice, work order,

specification, shipping instruction, or similar document.

ARTICLE II

CONTRACT COST

The Vendor agrees to sell and deliver to the City, at the delivery point specified in the

Instructions to Bidders, and the City agrees to purchase and receive from Vendor the

equipment as described and set forth in the Contract Documents and the provisions of

the Vendor’s bid attached and made a part hereof.

ARTICLE III

NOTICES

Receipt of any notice shall be deemed effective three days after deposit of written

notice in the U.S. mail with proper postage and properly addressed. Notices shall be

sent to the following addresses:

City of Port Angeles

321 East 5th Street

Port Angeles, Washington 98362

Attention:

Contractor:

Purchase Contract No. MEC-2026-21

Page 5 of 21

Form revised: September 12, 2025

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