Project Information

Bid Title

RFP 2026-02 Jefferson County. Department of Health, Wind Retrofit

Issuing Agency

Jefferson County

Location

Florida

Published Date

Feb 19, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP 2026-02 Jefferson County. Department of Health, Wind Retrofit

• Instruction, Intent, General Information

BID ADVERTISE DATE: Feb. 4, 2026

RESPONSE DUE DATE AND TIME: March 6th @ 3:00 PM EST

MAIL OR DELIVER RESPONSE TO: (hand-delivery or express mail services) Jefferson County Board of County Commissioners ATTN: ITB 2026-02 450 W Walnut St Monticello, FL 32344 Contact: COUNTY MANAGER’S OFFICE Shannon Metty 450 W Walnut St. Monticello, FL 32344 850-342-0287 smetty@jeffersoncountyfl.gov

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JEFFERSON COUNTY

BOARD OF COUNTY COMMISSIONERS

INTENT AND GENERAL

INFORMATION

INVITATION TO BID NO: 2026-02

Jefferson County, Department of Health, Wind Retrofit

BID ADVERTISE DATE: Feb. 4, 2026

BID RELEASE DATE: Feb 4, 2026

RESPONSE DUE DATE AND TIME: March 6th @ 3:00 PM EST

MAIL OR DELIVER RESPONSE TO:

(hand-delivery or express mail services)

Jefferson County Board of County Commissioners

ATTN: ITB 2026-02

450 W Walnut St

Monticello, FL 32344

Contact:

COUNTY MANAGER’S OFFICE

Shannon Metty

450 W Walnut St.

Monticello, FL 32344

850-342-0287

smetty@jeffersoncountyfl.gov

1

ITB 2026-02

INTENT AND GENERAL INFORMATION

Jefferson County, Department of Health, Wind Retrofit

TABLE OF CONTENTS

INTENT AND GENERAL INFORMATION

SECTION 1.0 SCHEDULE OF EVENTS

SECTION 2.0 BID QUESTIONS

SECTION 3.0 SCOPE OF WORK

SECTION 4.0 RECEIPT AND OPENING OF THE BID

SECTION 5.0 CONE OF SILENCE

SECTION 6.0 BID RESPONSE REQUIREMENTS

SECTION 7.0 EVALUATION OF BIDS AND SELECTION PROCESS

SECTION 8.0 INTENT TO AWARD AND CONTRACT EXECUTION

SECTION 9.0 STANDARD TERMS AND CONDITIONS (STAC)

APPENDICES:

A. Legal Advertisement

B. Draft Agreement

2

ITB 2026-02

INTENT AND GENERAL INFORMATION

Jefferson County, Department of Health, Wind Retrofit

INTENT AND GENERAL INFORMATION

Jefferson County, Florida through Invitation to Bid No. 2026-02 is soliciting bids from qualified

businesses registered to do business in the State of Florida to provide Jefferson County,

Department of Health, Wind Retrofit.

SCOPE OF WORK:

Jefferson County proposes to provide wind protection to the Department of Health building

located at 1255 West Washington, Monticello, Florida 32344.

The scope of work for this project shall provide wind protection to the building by protecting all

openings with hurricane rated impact resistant products. It was confirmed the roof is already in

compliance with current wind speeds and is not included in scope. The Jefferson County

Department of Health is the primary facility in Jefferson County that can provide primary care

and emergency services with the closest hospital being 23.5 miles away. Loss of service to this

facility would result in a delay in emergency care and additional expenses incurred for the

operation of a temporary facility. The project shall harden the exterior envelope of the Jefferson

County Department of Health building, reducing potential future structural and content damages

from future wind events.

The replacements shall comply with the guidelines outlined in the Department of Homeland

Security, Federal Emergency Management Agency guidance manual FEMA P-804, Wind Retrofit

Guide for Residential Buildings, the recommendations from a Hurricane Retrofit Building

Assessment conducted by a professional engineer or licensed architect, utilizing the methodology

provided in Chapter 3 of FEMA P-804 that is used to determine whether a structure is a good

candidate for a wind retrofit and identifies the retrofits to be performed on the structure, and

the

design criteria found in ASCE 7 standards. All installations shall be in strict compliance with the

Florida Building Code and/or Jefferson County specifications, and all materials shall be certified

to meet wind and impact standards. The local municipal or county building department shall

inspect and certify the installation according to the manufacturer’s specifications. This

recommendation is conditioned on the requirement that a Hurricane Retrofit Building

Assessment will be completed.

The project is outside of a wind-borne debris region but shall provide protection against 127 MPH

winds for ASCE 7-16 Risk Category IV buildings and structures, or the wind speed protection and

impact requirements indicated by the effective Florida Building Code at the time permits are

issued.

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ITB 2026-02

INTENT AND GENERAL INFORMATION

Jefferson County, Department of Health, Wind Retrofit

It is the intent of this ITB to enter into a Contract with the successful Bidder to begin upon

approval of the Board of County Commissioners and the issuance of a Notice to Proceed (NTP),

for the Work.

Firms interested in preparing a bid for this ITB must complete the requirements set forth in this

ITB, its attached documents and documents incorporated by reference (collectively referred to

as the “ITB”). Under the bid process of Jefferson County, the conditions set forth herein are

binding on the Bidder as confirmed by the signature of a person with legal authority to bind the

Bidder on the cover letter transmitting its Bid to the County in response to this ITB.

If this ITB is amended, the County Coordinator’s Office will issue an appropriate addendum to the

ITB. Any addendums will be posted on the County Website. If an addendum is issued, all terms

and conditions of this ITB that are not specifically modified in the addendum shall remain

unchanged. An addendum to this ITB will be issued if any of the date and/or time change, unless

the date(s) fall after the date the ITB Bid(s) are due. Specific dates/time will be determined at

each phase.

It is understood and the Bidder hereby agrees to be solely responsible for obtaining all materials

and determining the best methods that will be utilized to meet the intent of the specifications of

this ITB. Failure by the Bidder to acquaint themselves with the available information will not

relieve them from responsibility for estimating properly the difficulty or cost of successfully

performing the work. Bidders are expected to examine the specifications and all instructions

pertaining to the required commodities/services. Failure to do so will be at Bidder’s risk.

The County reserves the right to reject any Bid found to be non-responsive, vague, or non-

conforming. The County also reserves the right at any time to withdraw all or part of this ITB in

order to protect its best interests. The County is not liable for any costs incurred by the Bidder

in preparing its response, nor is a response an offer to contract with any Bidder. Pursuant to

Chapter 119, Florida Statutes (FS), all responses are subject to Florida’s public records laws.

While every effort is made to ensure the accuracy and completeness of information in the ITB, it

is recognized that the information may not be complete in every detail and that all work may not

be expressly mentioned in the ITB. It is the responsibility of the Proposer to include in its Proposal

all pertinent information in accordance with the objectives of the ITB.

The ITB and any addenda issued are available on the Jefferson County website at

http://www.jeffersoncountyfl.gov or by contacting the County at 850-342-0287. All questions

pertaining to this ITB should be submitted in writing in accordance with the ITB instructions set forth

in Section 1.0 of the ITB.

ADA –Special Accommodations: Any person requiring accommodations by the County due to a

disability should call the County Coordinator’s Office at 850-342-0287 at least five (5) working days

prior to any pre-response Conference, response opening, or meeting. If you are hearing or speech

4

ITB 2026-02

INTENT AND GENERAL INFORMATION

Jefferson County, Department of Health, Wind Retrofit

impaired, please contact the County Coordinator’s Office by the Florida Relay Service, which can be

reached at 1-800-955-8771 (TTY).

SECTION 1.0 SCHEDULE OF EVENTS

Failure to comply with this or any other paragraph of this ITB shall be sufficient reason for

rejection of the bid.

All times listed in the Schedule of Events are Eastern Standard Time (EST).

Event

Date/Time

Bid Advertisement Date

Feb 4, 2026

Release of Invitation to Bid

Feb 4, 2026

Bid Questions Due from Prospective Bidder

Feb 25, 2026

Responses to bid questions due

March 4 , 2026

BIDS DUE TO BOCC

March 6th @ 3:00PM

Posting of Intended Award

March 9, 2026

Board Consideration of Intended Award

March 19, 2026

Posting of Notice of Award

March 20, 2026

SECTION 2.0 BID QUESTIONS

2.1 All inquiries and questions concerning this ITB, must be in writing (e-mail is acceptable),

received in accordance with Section 1.0 Schedule of Events, and must be directed to:

Shannon Metty, County Coordinator smetty@jeffersoncountyfl.gov or mailed to 450 W

Walnut St. Monticello, FL 32344.

Questions and responses will be posted on the County’s Website and, if necessary, an Addendum

or Addenda will be issued.

SECTION 3.0 SCOPE OF WORK

Jefferson County proposes to provide wind protection to the Department of Health building

located at 1255 West Washington, Monticello, Florida 32344.

The scope of work for this project shall provide wind protection to the building by protecting all

openings with hurricane rated impact resistant products. It was confirmed the roof is already in

compliance with current wind speeds and is not included in scope. The Jefferson County

Department of Health is the primary facility in Jefferson County that can provide primary care

and emergency services with the closest hospital being 23.5 miles away. Loss of service to this

facility would result in a delay in emergency care and additional expenses incurred for the

operation of a temporary facility. The project shall harden the exterior envelope of the Jefferson

County Department of Health building, reducing potential future structural and content damages

from future wind events.

5

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