Project Information

Bid Title

26PP-128 Managed Care Service for Group Medical Plans

Issuing Agency

New Castle County

Location

Delaware

Published Date

Apr 28, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	26PP-128 Managed Care Service for Group Medical Plans
Category:	Professional Services (RFPs)
Status:	Open

Publication Date/Time: 4/28/2026 8:00 AM Closing Date/Time: 5/29/2026 2:00 PM Related Documents: 26PP-128 Administrative Managed Services for Groups Medical Plans 4.23.26 (FINAL) 26PP-128 Attachment A SOW Admin Managed Care for Group Plans 4.23.26 (FINAL) 26PP-128 Attachment B Pricing Admin Managed Care 4.21.26 26PP-128 Evaluation Attachment C Admin Managed Care 4.21.26 (FINAL) Non Disclosure Procurement 26PP-128

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New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid 26PP-128

Administrative Managed Services for Groups Medical Plans

Introduction:

New Castle County is seeking competitive sealed bids and priced proposals for Administrative

Managed Services for Groups Medical Plans and to include implementation. Interested parties

are asked to submit their bids and proposals to the New Castle County Purchasing Division.

Important Dates:

First Advertisement

Second Advertisement

Mandatory Pre-Bid Meeting- via Teams

Deadline for Questions to Procurement

Deadline for Answers to Vendor Questions

Addendum if needed

Proposal/Bid Submission Deadline

Consultant Evaluation/Review Meeting

Committee Evaluation Due

Short List Interviews

Consultant Interview Reviews

Committee Interview Evaluation

Final Review for Awards

Target Award

April 28, 2026

May 5, 2026

Monday, May 4, 2026 at 2:00 p.m.

Monday, May 11, 2026 at 12:00 p.m.

Thursday, May 21, 2026 at 12:00 p.m.

TBD

Friday, May 29, 2026 2:00 p.m.

TBD

Friday, June 26, 2026

Monday, June 30, 2026

Monday, June 30, 2026

Week of July 7, 2026

Wednesday, July 15, 2026

Tuesday, July 21, 2026 – effective date

of January 1, 2027

Bid Specifications:

Vendors are responsible for retrieving bid specifications and addenda (if applicable) from

https://www.newcastlede.gov/Bids.aspx.

All questions regarding this solicitation must be submitted in writing. No verbal responses or

unofficial communications that modify the terms and specifications of this solicitation will be

considered binding. Any changes to the solicitation will only be made through an official, written

addendum issued by New Castle County and posted on the website (link provided above). New

Castle County reserves the right to answer verbal questions that do not modify any part of this

solicitation.

September 25, 2025

Bid# 26PP-128

Page 1 of 29

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26PP-128

Administrative Managed Services for Groups Medical Plans

Contact Information:

Questions should be submitted in writing and directed to robin.allen@newcastlede.gov as noted

in the table above.

September 20, 2025

Bid# 26PP-128

Page 2 of 29

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26PP-128

Administrative Managed Services for Groups Medical Plans

Table of Contents

Section 1: General Information ...................................................................................................... 5

1. Submission Deadline:.......................................................................................................... 5

2. Submission Address: ........................................................................................................... 5

3. Delivery Method: ................................................................................................................ 5

4. Bid Submission Instructions and Content Requirements: .................................................. 5

5. State of Delaware Business License .................................................................................... 7

6. Bid Opening:........................................................................................................................ 7

7. Award Criteria ..................................................................................................................... 7

8. Proposal Evaluation and Selection Process ........................................................................ 8

9. Evaluation Criteria............................................................................................................... 8

10. Contract Terms: .............................................................................................................. 8

11. Diversity and Inclusion:................................................................................................. 13

12. Federal Funding Requirements Specific to Grant Awards............................................ 13

Section 2: Bid Specific Requirements ........................................................................................... 14

1. Scope of Work | Specifications......................................................................................... 14

2. Pre-Bid Meeting – Monday, May 4, 2026 2:00 p.m. via Teams....................................... 14

3. Requirements for Bid or Proposal Submission ................................................................. 14

4. Company/firm Detail Requirements................................................................................. 15

5. No Substitutions................................................................................................................ 15

6. Right to Inspect ................................................................................................................. 15

7. Indemnification ................................................................................................................. 15

8. New Castle County Commitment to Supplier Diversity.................................................... 15

9. Contract Accessibility........................................................................................................ 16

10. Confidentiality............................................................................................................... 16

11. Material Safety Data Sheets (MSDS)............................................................................. 16

September 20, 2025

Bid# 26PP-128

Page 3 of 29

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26PP-128

Administrative Managed Services for Groups Medical Plans

12. Required Insurance ....................................................................................................... 17

13. Delaware Labor ............................................................................................................. 18

14. Cooperative Contingency.............................................................................................. 19

15. Additions ....................................................................................................................... 19

Section 3: Non-Collusion Statement............................................................................................. 20

Section 4: Authorized Representative Procurement Affidavit ..................................................... 21

Section 5: Respondent Checklist................................................................................................... 23

Section 6: Green Initiative Expectations ....................................................................................... 24

SECTION 7: AI USAGE IN PROPOSAL PREPARATION ..................................................................... 26

Attachment A – Scope of Work/Specifications............................................................................. 27

Attachment B - Pricing .................................................................................................................. 28

Attachment C- Evaluation ............................................................................................................. 29

September 20, 2025

Bid# 26PP-128

Page 4 of 29

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 26PP-128

Administrative Managed Services for Groups Medical Plans

SECTION 1: GENERAL INFORMATION

1. Submission Deadline:

Proposals must be received before the Submission Deadline noted on the table on Page

1. Submissions must include one (1) printed original and (2) hard copies. One electronic

submission via a USB thumb drive should be included in the bid submission for USI.

2. Submission Address:

New Castle County Purchasing Division

New Castle County Government Center

87 Reads Way

New Castle, DE 19720

3. Delivery Method:

3.1 Mail to the address above or you may use a carrier that guarantees delivery and

provides tracking. Vendor is fully responsible for delivery to the correct location

by the due date and time of the bid opening.

3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on

business days. Contact a member of the Administrative Services at 302-395-5965

upon arrival or ask the Receptionist to contact the Purchasing Division.

3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.

4. Bid Submission Instructions and Content Requirements:

4.1 Clearly display Bid# 26PP-128 Administrative Managed Services for Groups

Medical Plans in the lower left quadrant on the front of the sealed envelope.

4.2 Include completed Non-Collusion Statement/Signature Page and Authorized

Representative Procurement Affidavit signed and dated by the Authorized

Representative.

4.2.1 Failure to sign and return these documents could result in a bid

submission being rejected.

4.3 The Signature Page must include the company name, address, tax ID, and

contact information.

4.4 All bidders must provide copies of all necessary licenses required to perform the

work specified in this solicitation. Licenses must be issued by the appropriate

licensing authority prior to the execution of a contract or issuance of a purchase

order.

4.4.1 It is the responsibility of each bidder to ensure that their licenses are

current and valid throughout the bidding process and the duration of the

contract. Expired or suspended licenses may result in disqualification

September 20, 2025

Bid# 26PP-128

Page 5 of 29

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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