Project Information

Bid Title

IFB-25-26-069-Totters Creek Water Pipe Order

Issuing Agency

City of Danville

Location

Virginia

Published Date

Apr 22, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-26-069

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-069
Bid Title:	IFB-25-26-069-Totters Creek Water Pipe Order
Category:	Purchasing Miscellaneous Bids
Status:	Open

Description: IFB-25-26-069-Trotters Creek Water Pipe Order Last Day for Questions Wednesday May 6,2026 by 5:00PM Bid Opens Wednesday May13,2026 at 2:00PM Publication Date/Time: 4/22/2026 12:00 AM Closing Date/Time: 5/13/2026 2:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: IFB-25-26-069-Trotters Creek Water Pipes

Attachment Preview

Bid No.

Title:

INVITATION FOR BID

IFB 25-26-069

Trotter’s Creek water pipe order

Pre-Bid Meeting:

Last Day for Questions:

No-Pre-Bid

Questions may be submitted in writing via email to: purchasing@danvilleva.gov

until Wednesday May 6,2026 by 5:00PM

Bid Closing Date:

Direct Inquiries to:

1.0

2.0

3.0

4.0

Sealed Bids shall be accepted no later than Wednesday May 13,2026, at 2:00PM

at the Purchasing Department,

427 Patton Street, Room 304, Danville, VA 24541

Carol Henley, VCA, CPPO

Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Project Representative: Scott Jarrett (434) 857-3366

Email: jarrejs@danvilleva.gov

TABLE OF CONTENTS

General Conditions

Scope of Work

Supplemental General Conditions

Specifications

IFB-25-26-069

“ Totter’s Creek Water Pipe Order “

1.0 GENERAL CONDITIONS

1.1 Intent: ENTER BRIEF DESCRIPTION OF THE PROJECT

1.2 Sealed bids must be received in the Purchasing office no later than

2:00PM, Wednesday May 13,2026. Bids may be submitted electronically on eVA

at eva.virginia.gov, mailed or hand delivered to the address listed below.

City of Danville

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

1.3 Pre-bid Conference: No-Pre-Bid

1.4 Bid Inquiries: The last day for questions will be Wednesday May 6,2026 at 5:00 PM

Email Carol Henley at purchasing@danvilleva.gov

1.6 Time of Completion: Five (5) days, pipe to be on-site by 7/15/2026

1.9 Owner’s Representative: Scott Jarrett (434) 857-3366 jarrejs@danvilleva.gov

2.0 SCOPE OF WORK

2.1 Procurement of 8,500’ of 20” ductile iron water pipe and 700’ of 24” HDPE water

pipe per the attached specifications. Delivery shall be to the lay down yard at

3458 Berry Hill Road Danville VA 24541 Per the attached map.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”,

Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing

Office or by downloading from the City’s website “Finance Department,

Purchasing Division.

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IFB-25-26-069

“ Totter’s Creek Water Pipe Order “

3.2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. The City reserves the right to reject any or all offers and to waive informalities

and minor irregularities in offers received.

C. The award will be made to the proposal conforming to the IFB and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary,

modifying each and every invitation to bid, purchase order or other award issued

by the City of Danville. In the discharge of these responsibilities, the Director of

Purchasing may be assisted by assigned buyers. No other City officer or employee

is authorized to order supplies or services, enter into purchase negotiations, or in

any way obligate the government of the City of Danville for any indebtedness. Any

purchases contrary to these provisions and authorities shall be void and the City

shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The

City of Danville does not discriminate against faith-based organizations.

3.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each bidder must

choose only one method of submission to avoid any confusion or duplication of

entries. The latest dated and time stamped bid will be the only bid accepted

and evaluated. No bid may be considered if received after the time shown on the

title page. The allowable methods for submitting are electronic and paper

submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten and shall

be submitted on the forms issued. Unsigned or qualified bids will not be

accepted. Envelopes must be sealed and marked in the lower left-hand corner

IFB 25-26-069“Totter’s Creek Water Pipe Order ” and submitted to the office

indicated on the title page.

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IFB-25-26-069

“ Totter’s Creek Water Pipe Order “

C. Electronic Submission: Bidders who choose to submit their bids electronically

must ensure that they are registered on eVA at www.eva.virginia.gov. Bids can

be found under the Business Opportunities Tab > Virginia Business Opportunities

(VBO). Search IFB 25-26-069 When addenda are issued, suppliers that have

submitted an electronic response will have to RESUBMIT their response to the

latest version of the solicitation.

D. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

E. SCC Number Contractors organized as a stock or nonstock corporation, limited

liability company, business trust, or limited partnership or registered as a

registered limited liability partnership shall be authorized to transact business in

the Commonwealth as a domestic or foreign business entity if so required by

Virginia Title 13.1 or Title 50 or as otherwise required by law. A Contactor

organized or authorized to transact business in the Commonwealth pursuant to

Virginia Title 13.1 or Title 50 shall include in its bid or proposal the identification

number issued to it by the State Corporation Commission. Any bidder or offeror

that is not required to be authorized to transact business in the Commonwealth

as a foreign business entity under Title 13.1 or Title 50 or as otherwise required

by law shall include in its bid or proposal a statement describing why the bidder

or offeror is not required to be so authorized.

3.5 Bidder Eligibility:

A. Bidders are required to submit evidence that they have practical knowledge of the

particular work bid upon and that they have the financial resources to complete the

proposed work. Failure on the part of any Bidder to carry out previous contracts

satisfactorily, or lack of experience or equipment necessary for the satisfactory and

timely completion of this Project, may be deemed sufficient cause for

disqualification of said Bidder.

B. The Bidder must readily and independently document that the Bidder possesses

the experience, equipment and financial resources necessary for a timely and

professional completion of this project.

C. Irregular Bid Proposals: Bid proposals shall be considered irregular for the

following reasons:

1. If the bid is on a form other than that furnished by the City, if the City’s form is

altered, or if any part of the proposal form is detached.

2. If there are unauthorized additions, conditional or alternate pay items, or

irregularities of any kind which make the proposal incomplete, indefinite, or

otherwise ambiguous.

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IFB-25-26-069

“ Totter’s Creek Water Pipe Order “

3. If the bid does not contain a unit price for each pay item listed in the proposal.

4. If the bid contains unit prices that are obviously unbalanced.

5. If the bid is not accompanied by the proposal guaranty specified by the City.

D. Withdrawal of Bid Due to Error:

1. A bidder for a City construction contract, other than a contract for construction

or maintenance of public highways, may withdraw his bid from consideration,

if the price bid was substantially lower than the other bids due solely to a

mistake therein, provided the bid was submitted in good faith and the mistake

was a clerical mistake, as opposed to a judgment mistake, and was actually

due to an unintentional arithmetic error or an unintentional omission of a

quantity of work, labor, or material made directly in the compilation of the bid,

which unintentional arithmetic error or unintentional omission can be clearly

shown by objective evidence drawn from inspection of original work papers,

documents, and materials used in the preparation of the bid sought to be

withdrawn.

2. The bidder shall give notice in writing of his claim of the right to withdraw his bid

within two (2) business days after the conclusion of the bid opening procedure.

E. Disqualification of Bidder: A bidder shall be considered disqualified for any of the

following reasons:

1. Submitting more than one proposal from the same partnership, firm, or

corporation under the same or different name.

2. Evidence of collusion among bidders. Bidders participating in such collusion

shall be disqualified as bidders for any future work of the City until any such

participating bidder has been reinstated by the City as a qualified bidder.

3. If the bidder is considered to be in “default” for any reason.

3.6 Bids Binding 90 Days:

Unless otherwise specified, all formal bids submitted shall be binding for ninety (90)

calendar days following bid-opening date.

3.7 Cleanup:

A. The Contractor at all times shall keep the premises free from accumulation of

waste materials or rubbish caused by his operations. At the completion of the

work, he shall remove all his waste materials and rubbish from and about the

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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