Project Information

Bid Title

FWHA RFQ 4.17.26 – Vacant Unit Painting Services

Issuing Agency

Fort Wayne Housing Authority

Location

Indiana

Published Date

Apr 23, 2026

Closing Date

May 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Category	Scope	Open Date	Close Date	Bid Package	Notes
FWHA RFQ 4.17.26 – Vacant Unit Painting Services		Download	04/17/2026	05/18/2026	Download	Addendum No. 1 was issued on April 23, 2026 at 9:53am ET. Addendum No. 2 was issued on April 23, 2026 at 1:24pm ET. Both are combined into one file.

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VACANT UNIT PAINTING SERVICES

RFQ 4.17.26 – Vacant Unit Painting Services

Publication Date: April 17, 2026 at 8:00 AM ET

Submission Deadline: May 18, 2026 at 5:00 PM ET

FORT WAYNE HOUSING AUTHORITY

RFQ 4.17.26 – Vacant Unit Painting Services

Publication Date: April 17, 2026 at 8:00 AM ET

Submission Deadline: May 18, 2026 at 5:00 PM ET

Overview

The Fort Wayne Housing Authority (FWHA) is seeking qualified and experienced

contractors to provide professional painting services for vacant residential units

across its housing portfolio.

FWHA manages multiple residential properties and scattered site homes

throughout Fort Wayne, Indiana. The Authority requires a contractor capable of

delivering reliable, consistent, and high-quality painting services to support unit

turnover and occupancy readiness.

This solicitation is being issued as a Request for Qualifications (RFQ) utilizing a Best

Value procurement method. The contract will be awarded to the firm whose

qualifications, experience, approach, and pricing are determined to be most

advantageous to FWHA.

Project Objectives

The primary objectives of this contract are to:

• Ensure vacant units are painted thoroughly and consistently in accordance

with FWHA standards

• Support efficient unit turnover timelines to minimize vacancy periods

• Maintain safe, clean, and move-in ready conditions for incoming residents

• Ensure services are performed in accordance with established painting

requirements and expectations

• Establish a reliable contractor capable of meeting both routine and high-

volume turnover demands

Scope of Services

General Description

The Fort Wayne Housing Authority (FWHA) is seeking a qualified contractor to

provide comprehensive painting services for vacant residential units.

FWHA will supply all paint required for the work. The Contractor shall provide all

necessary labor, supervision, equipment, and tools to complete the services.

General Requirements

The Contractor shall:

• Paint all rooms within each unit, including closets, window frames,

door jambs, trim, and doors that are currently painted surfaces.

• Ceilings shall only be painted when specifically requested by FWHA.

• Preparation for painting will be completed by FWHA unless otherwise

requested. Any preparation work requested by FWHA shall be

performed on a Time and Materials (T&M) basis and must be approved

in advance.

• The Contractor shall protect all surfaces and finishes during painting

and shall remove or protect fixtures, hardware, and other items as

necessary to prevent damage.

• The Contractor shall clean and remove all paint drips, splatters, and

debris resulting from painting activities.

• The Contractor shall dispose of all debris upon completion of work.

• All work shall be performed in a professional and workmanlike

manner.

Work Hours

Standard work hours shall be Monday through Thursday, 8:00 AM to 5:00 PM, and

Friday from 8:00 AM to 12:00 PM.

Painting services are not required to be performed during standard business hours.

The Contractor may perform work during evenings, weekends, or other non-

business hours as needed to complete services efficiently.

The Contractor will be provided appropriate access and may establish their own

work schedule, provided all work is completed within required turnaround timelines

and in accordance with FWHA standards.

Service Frequency & Response Time

The Contractor shall provide painting services on an as-needed basis in

coordination with FWHA turnover schedules.

Response to Service Requests:

The Contractor shall respond to requests for unit painting within one (1) business

day of notification.

Turnaround Expectations:

The Contractor shall assist FWHA in maintaining a three (3) to five (5) day

turnaround time for vacant units.

Missed or Incomplete Services:

Any missed or incomplete services must be corrected promptly at no additional

cost to FWHA.

Performance and Approval Requirements

All services must be performed in a professional and workmanlike manner and

completed to the satisfaction of FWHA.

The FWHA Property Manager or designated representative must inspect and

approve each unit prior to authorization for payment.

The Contractor shall:

• Ensure all painting tasks are completed in accordance with the Painting

Checklist

• Address any deficiencies promptly and at no additional cost when required

• Maintain communication with FWHA regarding service completion and any

issues encountered

All work must be completed to the satisfaction of FWHA prior to approval for

payment.

No additional charges will be billed for work that was not completed during the

initial service visit.

No additional work shall be performed without prior approval from FWHA.

Location of Work

FWHA properties are located throughout Fort Wayne, Indiana.

A detailed listing of properties, unit counts, and bedroom sizes is provided in

Attachment A – Property & Unit Breakdown.

Contract Structure

The contract resulting from this solicitation shall be a requirements-type contract.

FWHA does not guarantee any minimum or maximum quantity of services.

Services will be provided on an as-needed basis in accordance with the Scope of

Services and at the rates established in the awarded contract.

The initial contract term shall be for a period of two (2) years, with the option to

renew for up to three (3) additional one-year terms at the sole discretion of FWHA,

subject to satisfactory performance, continued funding, and compliance with all

contract requirements.

FWHA reserves the right to award to one or more contractors if deemed to be in the

best interest of the Authority.

Procurement Timeline

Milestone

Date

RFQ Issued

April 17, 2026 at 8:00 AM ET

Questions Due

May 1, 2026 at 12:00 PM ET

Responses Posted

May 6, 2026 by 5:00 PM ET

Submission Deadline

May 18, 2026 by 5:00 PM ET

Addenda will be posted on the FWHA website.

Submission Requirements

All responses must be submitted electronically to jmatuska@fwha.org.

Subject Line: "RFQ 4.17.26 – Vacant Unit Painting Services"

Respondents shall submit:

• Completed Firm Information Form (Attachment D)

• Description of experience and qualifications

• Technical approach to providing services

• References

• Completed Pricing Sheet (Attachment B)

Questions and Addenda

All questions must be submitted in writing by May 1, 2026 at 12:00 PM to

jmatuska@fwha.org.

Responses will be posted via addenda on the FWHA website. No direct responses

will be provided.

Best Value Evaluation and Selection

FWHA will award contract(s) using a Best Value procurement approach. Proposals

will be evaluated and scored based on the following criteria:

Description

Relevant Experience & Qualifications

Technical Approach / Understanding of Scope

Capacity & Staffing

Past Performance / References

Cost

Proposal Organization & Completeness

TOTAL

Points

25

15

20

15

20

5

100

Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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