Project Information

Bid Title

Pedestrian Signal at 320 W Magnolia Ave.

Issuing Agency

City of Auburn

Location

Alabama

Published Date

Jul 10, 2026

Closing Date

Jul 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project Name	Contact Information	Bid Documents	Closing Date
Pedestrian Signal at 320 W Magnolia Ave.	Brandy Ezelle 334-501-7390	Pedestrian Signal at 320 W. Magnolia Ave.	07/14/2026

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July 10, 2026

INVITATION TO BID

Please note, the City of Auburn is updating its online bid notification system to

better communicate with those interested in bidding on City Projects. To receive

notifications, bidders need to register in the City’s Vendor Self Service (VSS)

System.

Those already registered in VSS will need to add their NIGP commodity codes.

Previously entered codes were removed from all vendor records in VSS during the

system update. Please note, NIGP commodity codes are required for vendors to

receive bid notifications.

Sealed bids will be received by the City of Auburn, Alabama, until 11:00 a.m., local �me, on

Tuesday, July 14, 2026, in the Office of the City Manager, 144 Tichenor Avenue, and then be

publicly opened and read at the City Mee�ng Room, 122-B Tichenor Avenue, for furnishing all

labor, materials and equipment necessary for the comple�on of the following project:

PEDESTRIAN SIGNAL AT 320 WEST MAGNOLIA AVENUE

This project consists of the installa�on of a traffic signal for the mid-block pedestrian crosswalk

at 320 West Magnolia Avenue. The work includes installa�on of mast arm signal poles, traffic

signals, pedestrian signals, luminaires, and other equipment as necessary for a fully func�oning

traffic signal. The City of Auburn will provide all materials to include the signal heads and

pedestrian heads with brackets, detec�on equipment, ped push butons, junc�on boxes and

traffic signal cabinet and controller assembly. Contractor will be responsible for supplying

conduit, wire and miscellaneous items needed for the installa�on. Exis�ng Rectangular Rapid

Flashing Beacon Equipment shall be returned to the City of Auburn. The work also includes

reloca�on of the exis�ng mast arm poles located on Magnolia Avenue near Wright Street and

near Cox Street and reinstalling them on new founda�ons. The exis�ng security camera located

on the exis�ng pole on Magnolia at Wright Street shall be returned to the City of Auburn. The

exis�ng founda�on on Magnolia at Cox will need to be demolished as part of this work. The work

also includes removal and replacement of a small sec�on of concrete as necessary to install

conduit to the exis�ng pedestrian signal poles. The contractor is advised to take special care to

minimize damage to exis�ng vegeta�on. All work will be confined within the right of way limits

shown on the plans. Work will be conducted adjacent to high pedestrian traffic areas; therefore,

all necessary safety precau�ons should be taken. Care should be exercised in all loca�ons to work

around exis�ng u�lity lines and services. It will be the responsibility of the contractor to ensure

Pedestrian Signal at 320 West Magnolia Avenue

Invitation to Bid

Page 2 of 5

no damage is done to exis�ng u�lity services un�l new services are in place and tested. New

traffic signal shall be installed and opera�onal by midnight on August 16, 2026.

Plans, specifica�ons, and contract documents are available for viewing, free of charge, at

www.auburnalabama.org/bids. Plans and specifica�ons may be obtained by prime contractor

bidders electronically at no charge via email by request. Please email

webengineering@auburnal.gov for informa�on on obtaining these plans and specifica�ons.

Please contact Brandy Ezelle, Project Manager, 334-501-7390 for addi�onal project informa�on.

Guarantee will be required with each bid as follows: At least five percent (not to exceed $10,000)

of the amount bid in the form of a certified or cashier's check or bid bond payable to the City of

Auburn, Alabama.

Your attention in particular is invited to the section entitled "Instructions to Bidders", which is to

be followed in all respects. The City reserves the right to select the lowest responsible bidder as

the best interest of the City may require, to award the purchase contract from any of the bids, to

reject any and all bids, and to waive any informalities in bids received. Bids will be good for thirty

(30) days after being opened by the City of Auburn, Alabama.

New traffic signal shall be installed and operational by midnight on August 16, 2026. Failure to

complete the project (all pay items) after the date specified in the Notice to Proceed may result

in the assessment of liquidated damages in the amount of $1,850.00 per calendar day for each

day the contract remains incomplete.

All bidders are required to be compliant with the Beason-Hammon Alabama Taxpayer and Citizen

Protection Act, Act No. 2011-535 (Code of Alabama (1975) § 31-13-9) as amended May 16, 2012

regarding employment practices. Documentation of enrollment in E-Verify should be included

with the bid and will be required as a condition for the award of any contract. All bidders are

advised that the award of the contract is conditioned on the bidder not knowingly employing,

hiring for employment or continuing to employ an unauthorized alien within the State of

Alabama. The awarded contract will contain a provision whereby the bidder pledges not to

violate federal immigration law.

Legislative Act 2016-312 (the “Act”) prohibits the City from entering into contracts with any

business entity that is actively engaged in or plans to engage in the boycott of a person or an

entity based in or doing business with a jurisdiction with which the State can enjoy open trade;

unless such business entity provides the goods or services for at least 20 percent (20%) less than

the lowest business entity in compliance with the Act. All bidders understand and agree that in

the awarded contract, the lowest responsive bidder must either certify that it is in compliance

with the Act and agree that it will not violate the act during the term of the contract; or agree to

offer the goods or services for at least 20 percent (20%) less than the lowest business entity

certifying compliance with the Act.

Bids must be submitted upon the standard forms furnished by the City of Auburn, Alabama. No

Pedestrian Signal at 320 West Magnolia Avenue

Invitation to Bid

Page 3 of 5

bids may be withdrawn for a period of thirty (30) days after the scheduled closing time for the

receipt of bids. A sealed envelope containing the original proposal and one (1) copy must be

delivered or mailed to:

Purchasing Officer, City of Auburn

144 Tichenor Avenue

Auburn, Alabama 36830

The envelope should be plainly marked on the outside as follows:

BID:

OPENING:

DATE:

STATE LICENSE NO.

PEDESTRIAN SIGNAL AT 320 WEST MAGNOLIA AVENUE

11:00 A.M., LOCAL TIME

TUESDAY, JULY 14, 2026

________________________________

Documentation of the issuance of a State contractor’s license as required under Title 34, Chapter

8 of the Code of Alabama, 1975, shall be included with the bid proposal and shall be required as

a requirement of the award of the contract. State license number and expiration date should be

clearly and plainly marked on the outside of the bid proposal envelope.

The successful bidder is responsible for acquiring the appropriate business licenses and permits

to conduct work with the City of Auburn. In addi�on to the business license and permit

requirements, the bidder is required to remit all applicable sales and use tax, occupa�onal license

fees, and contractors/subcontractors license fee in accordance with City ordinances and codes.

In accordance with Sec�on 39-3-5 of Sate Code, any non-Alabama bidders must submit a writen

opinion from an atorney sta�ng the amount and criteria, if any, of local preference granted by

law to non-resident businesses in his state of residence. Ques�ons regarding business license

and applicable taxes may be directed to the Revenue Office at (334) 501-7239.

Award of the contract, if to be awarded, will be made within thirty (30) calendar days after

opening of bids and will be to the lowest responsible bidder whose proposal complies with the

requirements of the Invitation to Bid. Should no award be made within the thirty (30) days, all

proposals will be rejected unless the successful bidder agrees in writing to a stipulated extension

in the time limit for award. The successful bidder will be notified by letter, mailed to the address

shown on his proposal, that his bid has been accepted and that he has been awarded the

contract.

The City of Auburn believes fully in equal opportunity in the provision of supplies, equipment,

construction and services. Positive steps should be taken to assure small businesses, minority

businesses and women-owned businesses are given opportunities to provide the above-

mentioned services or materials when economically feasible. In the case of construction projects,

the City of Auburn shall rely on individuals or firms seeking to do business with the City of Auburn

to ensure that such above-mentioned businesses are given ample opportunity to participate on

a sub-contractual basis.

Pedestrian Signal at 320 West Magnolia Avenue

Invitation to Bid

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The contractor agrees in all events to use materials, supplies and products manufactured, mined,

processed or otherwise produced in the United States or its territories if the same are available

at reasonable prices. If the contractor determines that said items are not available at a

reasonable price, the contractor must first contact the City of Auburn and obtain approval for the

use of other materials, supplies and products. In the event the contractor breaches the

agreement to use domestic products, and domestic products are not used, there shall be a

downward adjustment in the contract price equal to any realized savings or benefits to the

contractor.

Please note that the City of Auburn has a mandatory Partial Payment Request form that must be

completed and submitted by the contractor before payment is considered. A copy of the required

form is included in the “Information to Bidders”. Payments are mailed on each Friday of the

month. Pay requests must be reviewed and approved by the appropriate City representative

(architect, if applicable, inspector, project manager and department head) and received by

Accounts Payable at least seven (7) days prior to the scheduled mailing date. The City of Auburn

will process only one invoice per month for partial payment to the contractor. If you have any

questions concerning billing, contact our accounts payable office at 334.501.7237 or

334.501.7238.

The Contractor will be required to provide certificates of insurance showing that it carries, or has

in force, automobile liability insurance, general liability insurance and workers’ compensation

insurance. Limits of liability for automobile liability insurance shall be, at a minimum,

$1,000,000.00 combined single limit. Limits of liability for general liability insurance shall be, at

a minimum, $1,000,000.00 per occurrence, $1,000,000.00 personal and advertising injury,

$1,000,000.00 general aggregate and $1,000,000.00 products/completed operations aggregate.

General liability insurance will include coverage for contractually assumed liability and explosion,

collapse and underground hazards (X,C,&U). If any of the liability insurance coverages are on a

claims-made basis, the Contractor will maintain coverage in force for a period of two (2) years

following completion of the work specified in the agreement at the limits specified in this

paragraph. Workers’ compensation insurance shall provide statutory workers’ compensation

coverage and employers’ liability coverage with limits of, at a minimum, $500,000.00 each

accident, $500,000.00 disease- each employee and, $500,000.00 disease – policy limit. The

Contractor will be responsible for the payment of any deductibles or self-insured retentions. The

Contractor’s insurance is primary. If the Contractor carries higher coverage limits, the higher

coverage limits will apply.

The certificate of insurance shall provide the City of Auburn, Alabama (City) with thirty (30) days

written notice of cancellation of any of the coverage named in said certificate and waivers of

subrogation in favor of the City for each of the coverages named on said certificate.

The City will be named as additional insured under the Contractor’s general liability insurance

and automobile liability insurance policies.

The Contractor shall require certificates of insurance from subcontractors. Subcontractors will

Pedestrian Signal at 320 West Magnolia Avenue

Invitation to Bid

Page 5 of 5

carry limits of insurance equal to or greater than those carried by the Contractor. These

certificates shall evidence waivers of subrogation in favor of the Contractor and the City, and

shall be made available to the City upon request.

At the City’s discretion, the Contractor may be required to have in force builder’s risk coverage

and/or higher liability limits than that mentioned above and/or broader coverage than normally

carried by the Contractor.

The Contractor agrees to indemnify, hold harmless, and defend the City, its officials,

representatives, agents, servants, and employees from and against any and all claims, actions,

lawsuits, damages, judgments, liability and expense, including attorneys’ fees and litigation

expenses, in whole or in part arising out of, connected with, or in any way associated with the

activities of the Contractor, its employees, or its sub-contractors in connection with the work to

be performed under this contract. This obligation survives the payment of any losses by the

Contractor’s insurance company.

Legal action arising from the performance of this contract will be filed in the Circuit Court of Lee

County, Alabama located in Opelika, Alabama or the Federal District Court for the Middle District

of Alabama – Eastern Division located in Opelika, Alabama. The contract will be interpreted

according to the laws of the State of Alabama.

Questions concerning insurance coverage may be directed to the Risk Manager, McCarthy Autry

at 334.501.7243.

CITY OF AUBURN, ALABAMA

Gracie Nash

Finance Information Officer

FOR SPECIFIC INFORMATION CONCERNING THIS PROJECT, PLEASE CONTACT Brandy Ezelle AT

334.501.7390.

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