Project Information

Bid Title

One New Digital Multi-Function Monochrome Copier

Issuing Agency

Town of Merrimack, NH

Location

New Hampshire

Published Date

Mar 25, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

One New Digital Multi-Function Monochrome Copier for the Assessing Department, due Tuesday, April 7, 2026 at 2PM.

Attachment Preview

Town of Merrimack

New Hampshire

6 Baboosic Lake Rd · Merrimack, NH 03054 · www.merrimacknh.gov

March 18, 2026

REQUEST FOR BID

DIGITAL MULTI-FUNCTION MONOCHROME COPIER

Bids will be received by the Town of Merrimack until 2:00 PM (local time) on Tuesday, April 7,

2026 to supply and deliver one (1) new digital multi-function monochrome copier for the Town

of Merrimack Assessing Department, in accordance with the enclosed detailed bid specifications

and following conditions.

The proposed copier shall be a Konica Minolta Bizhub 301i copier/printer/scanner or equivalent.

The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and

federal taxes not applicable to municipalities. The bid price shall include shipping and handling

fees and to be quoted F.O.B., Assessing Department, 6 Baboosic Lake Rd., Merrimack, NH

03054. Indicate on the Bid Form the manufacturer and model number of the proposed copier,

and submit complete descriptive literature with each bid. Time required for delivery shall be

indicated on the Bid Form.

A bidder may submit more than one bid. However, each proposed machine should be submitted

on one Bid Form, and all proposed digital multi-function monochrome printer shall include

copying, scanning and printing functions. For example, if you do not have a 30-b&w ppm copier,

you may want to submit bids on both a 28-b&w ppm and a 36-b&w ppm copier that otherwise

satisfies our copier specifications. The Town is interested in the best combination of cost, speed,

durability, and functionality.

The Town will purchase with the copier a one-year maintenance contract, which shall: provide

on-site labor, parts, and all related supplies (toner, developer, etc.) except paper and staples;

commence immediately upon delivery; and be based on 10,000 black and white copies during

the contract period. The cost of the proposed maintenance contracts shall be indicated separately

on the same Bid Form. If possible, indicate the applicable costs should the Town renew the

maintenance contracts for a second or third year.

Our award will be based on copier and maintenance cost and on the Town's evaluation of the

proposed copiers and the bidder's maintenance service, which may include demonstrations and

discussions with current users. Therefore, bidders shall identify on the Bid Form two customers,

who are currently using digital multifunction copiers of the same manufacture as proposed, and

two customers to whom maintenance service has been provided for at least three years.

The Town reserves the right to reject any or all bids, to waive irregularities in the bids, and to

accept the bid which best serves the interest of the Town.

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

Bids marked clearly “Digital Multi-Function Monochrome Copier”, shall include the bid form

furnished, and be returned to the Town of Merrimack Finance Department, 6 Baboosic Lake Rd,

Merrimack, NH 03054 by the time specified above when they will be read aloud.

It is the bidder’s responsibility to confirm the bid is received by the Finance Department by the

date and time specified.

The Town of Merrimack’s Purchasing Policy is available on the Town’s website:

http://www.merrimacknh.gov/town/departments/finance/bid_opportunities, a copy may be

obtained by contacting the Purchasing Agent.

Seal bids must be submitted to the Town of Merrimack Finance Department at (603) 424-7075 by

the date and time specified above. For additional information please contact Sandra Song,

Purchasing Agent, at ssong@merrimacknh.gov or (603) 424-7075.

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TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

Bid Specifications

DIGITAL MULTI-FUNCTION MONOCHROME COPIER

The proposed copier shall be a Konica Minolta Bizhub 301i or equivalent copier/printer/scanner

and shall provide:

Equipment Features:

• Speed: up to 30 ppm b & w

• 2 Universal Trays, 500 sheets for each, 5 ½” X 8 ½-11" X 17"

• 150-sheet bypass

• Memory: 8GB with 250GB SSD (Standard)

• Interface: 10/100/1,000-Base-T Ethernet; USB 2.0

• Automatic document feeder with 100 originals; Dual scan ADF

• 5 ½” X 8 ½-11" X 17" original and copy capability

• Resolution: 1,800 (equivalent) x 600 dpi; 1200x1200 dpi for printer, 600 x 600 dpi for

scanner and copier.

• Automatic duplex

• Connected to network for:

o Scan/print/copy functions

o Scan-to-eMail

o Scan to FTP

o Scan to SMB (scan to Desktop – network shared folders)

• Network protocol: TCP/IP; SMB; LPD; IPP; SNMP; HTTP(S); APPLETALK; Bonjour.

• Power Consumption: 110-120V/50/60Hz; Less than 1.5kW

• Cabinet Stand or copier desk

Trade-in (Optional):

One (1) Konica Minolta 223, with 116,509 mono as of 03/20/2026, SER# A1UG011015961. The

machine has been in service since July 2015.

Will be offered for trade-in allowance and can be viewed at Town Hall East Wing, located at 6

Baboosic Lake Rd, Merrimack, NH 03054. Please contact Tracy Doherty at (603) 424-5136 for

arrangements to see this copier. The operation hours is 8:30AM to 4:30PM, from Monday to

Friday except for observed holidays.

3

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

Bid Form

Digital Multi-Function Monochrome Copier

Due by 2:30 PM on Tuesday, April 7, 2026

One (1) Digital Multi-function Monochrome Copier,

According to the Town’s bid specifications, delivered

Make: __________________________________________

Model: _________________________________________

Trade-in (Optional): (1) one Konica Minolta 223, Ser#A1UG011015961

$____________*

($____________)

Maintenance agreement for copier:

10,000 B&W

Year 1

$_________

Year 2 (optional) $_________

Year 3 (optional) $_________

Total bid with Trade-in: $____________ *

* including delivery, installation and training

excess B&W

$_________

$_________

$_________

The proposed copier will be delivered and installed within ______ calendar days after receipt of

the Town’s related purchase order.

The above bid is provided in accordance with the Town’s bid invitation dated March 18, 2026

except as indicated below.

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Bidder: _________________________________________________________________

Street Address: ___________________________________________________________

City, State, Zip Code: ______________________________________________________

Phone No: ___________________________ Fax No: ____________________________

Authorized Signature: _____________________________________________________

Printed Name: __________________________________Date: _____________________

E-Mail address: __________________________________________________________

4

TOWN OF MERRIMACK, NEW HAMPSHIRE

TOWN

_________F_I_N_A_N__C_E_D__E_P_A_R_T_M__E_N__T__________________

6 Baboosic Lake Road

Tel: 603-424-7075

Merrimack, NH 03054

Fax: 603-424-0516

List of References

List two (2) awards with whom you have performed similar services during the past three (3)

years. The Town may contact the Bidder’s reference at any time during evaluation.

Bidder: ______________________________________________________________________

Reference No.1 Information:

Company Name: _________________________________________________________

Contact Person Name: ______________________ Title: _________________________

Telephone No: ___________________ Email Address: __________________________

Description of services provided: ____________________________________________

_______________________________________________________________________

Reference No.2 Information:

Company Name: _________________________________________________________

Contact Person Name: ______________________ Title: _________________________

Telephone No: ___________________ Email Address: __________________________

Description of services provided: ____________________________________________

_______________________________________________________________________

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Commodity Codes

• NAICS 423420Office Equipment Merchant Wholesalers
• NAICS 532420Office Machinery and Equipment Rental and Leasing
• NAICS 811212Computer and Office Machine Repair and Maintenance

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