Project Information

Bid Title

Title: Prequalification for Sports Track Resurfacing Services

Issuing Agency

Richland One School District

Location

South Carolina

Published Date

May 20, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 2026-028

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFQ 2026-028

RFQ 2026-028 Amendment 1

Title: Prequalification for Sports Track Resurfacing Services

Closing Date/Time: May 29, 2026 2:00PM EST

Procurement Official: Carolyn Hodges 803-231-7033 | Brittany Green 803-231-7052

Attachment Preview

Richland County School

District One

REQUEST FOR QUALIFICATIONS

Solicitation

Number

Date Issued

Procurement

Officer

Phone

E-mail

Address

DESCRIPTION: “Prequalification for Sports Track Resurfacing Services ”

RFQ 2026-028

5/6/2026

Carolyn Hodges

803-231-7033

Carolyn.Hodges@richlandone.org

The Term "Offer" Means Your "Bid" or "Proposal"

SUBMIT OFFER BY (Opening Date/Time):

May 20, 2026 2pm DATE / TIME Eastern

OFFERORS MAY ATTEND OPENING:

NUMBER OF COPIES TO BE SUBMITTED:

QUESTIONS MUST BE RECEIVED BY:

N/A

One (1) Original Signed, and One (1) USB/Electronic Copy (PDF

Format)

May 13, 2026 Noon DATE / TIME (ET) via email to

Offers must be submitted in a sealed package. The Solicitation Number and Opening Date must appear on the package exterior.

SUBMIT SEALED OFFER TO THE FOLLOWING ADDRESS:

Procurement Services

201 Park Street

Room 209

Columbia, S. C. 29201

CONFERENCE TYPE: N/A

DATE / TIME:

As appropriate, see “Conference – Pre-Bid/Proposal” & “Site Visit”

provisions

LOCATION: N/A

AWARD&

AMENDMENTS

This solicitation, any amendments and award, will be posted at the following web address:

www.richlandone.org/procurement

You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms

of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date

NAME OF OFFEROR

(Full legal name of business submitting the offer)

AUTHORIZED SIGNATURE

OFFEROR'S TYPE OF ENTITY:

(Check one)

 Small

(Person signing must be authorized to submit binding offer to enter contract on behalf of offeror  Women

named above)

 Minority

TITLE

(Business Title of person signing above)

 Other

PRINTED NAME

(Printed name of person signing above)

(See provision entitled “Signing Your Offer”)

Instructions regarding Offeror's Name: Any award issued will be issued to, and the contract will be formed with, the entity identified

as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and

distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or a division of a larger entity

if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

STATE OF INCORPORATION

(If Offeror is a corporation, identify the state of Incorporation.)

TAXPAYER IDENTIFICATION NO.

(See "Taxpayer Identification Number" provision)

COVER PAGE (December 2017)

Richland County School District One

Request for Qualifications: Prequalification for Sports Track Resurfacing Services

PAGE TWO

(Return Page Two with your Offer)

HOME OFFICE ADDRESS (Address for offeror’s home

office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract

related notices should be sent.) (See "Notice" clause)

Area Code Number Extension

E-mail Address

Facsimile

PAYMENT ADDRESS (Address to which payments will be sent.) ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Payment" clause)

(See "Purchase Orders" and "Contract Documents" clauses)

 Payment Address same as Home Office Address

 Order Address same as Home Office Address

 Payment Address same as Notice Address (check only one)  Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT

OF AMENDMENTS

Offeror acknowledges

receipt of amendment(s)

by number and its date

of issue.

See "Amendments to

Solicitation" Provision

ACKNOWLEDGEMENT OF AMENDMENTS

Amendment Amendment Amendment Amendment Amendment

No.

Issue Date

No.

Issue Date

No.

Amendment

Issue Date

Amendment Amendment

No.

Issue Date

DISCOUNT FOR PROMPT

PAYMENT

10 Calendar Days (%) 20 Calendar Days (%)

See "Discount for Prompt

Payment" clause

PAGE TWO (December 2017)

****End of Page Two****

30 Calendar Days (%) _______Calendar Days (%)

RFQ No. 2026-028

Page 2 of 41

Richland County School District One

Request for Qualifications: Prequalification for Sports Track Resurfacing Services

SOLICITATION OUTLINE

I.

SCOPE OF SOLICITATION

II.

INSTRUCTIONS TO OFFERORS

A.

GENERAL INSTRUCTIONS

B.

SPECIAL INSTRUCTIONS

C.

SPECIAL INFORMATION

III.

SCOPE OF SERVICES / SPECIFICATIONS

IV.

INFORMATION FOR OFFERORS TO SUBMIT

V.

QUALIFICATIONS

VI.

AWARD CRITERIA

VII.

TERMS AND CONDITIONS

A.

GENERAL

B.

SPECIAL

VIII.

FEE SCHEDULE

IX.

APPENDIX TO SOLICITATION

***

RFQ No. 2026-028

Page 3 of 41

Richland County School District One

Request for Qualifications: Prequalification for Sports Track Resurfacing Services

I.

PURPOSE FOR SOLICITATION

The Request for Qualifications (RFQ) objective is to qualify firms to provide services related to sports track

replacement.

MAXIMUM CONTRACT PERIOD – ESTIMATED: (June 1, 2026 to August 31, 2026). Dates provided

are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause

entitled “Term of Contract - Effective Date/Initial Contract Period”.

About Richland County School District One

Richland County School District One. Ideally located in the center of the Palmetto State and just a short drive

from the mountains and the beaches, Richland One is great place to learn, live, work and play.

Our District covers 482 square miles and encompasses urban, suburban and rural neighborhoods in

Columbia, South Carolina’s capital city. With more than 21,000 students enrolled, Richland One is the state’s

sixth-largest school district.

Recognizing that our students learn in different ways and have different interests, we offer an exciting and

challenging array of educational opportunities that include Montessori programs, International Baccalaureate

programs, visual and performing arts, foreign language, advanced academic programs, robotics and

aerospace education. Many of our programs serve as models for others across the state and nation.

Richland One’s long-standing tradition of excellence dates to the District’s earliest beginnings in the late-

1800s. Year after year, our graduates leave our schools and go on to attend some of the nation’s most

prestigious colleges and universities. The Richland One Class of 2023 received more than $77 million in

scholarships.

Our community consistently shows its commitment to nurturing educational excellence. Just walk into any of

our schools and you’ll see evidence of the vigorous community support that our district enjoys. Thanks to

Richland One voters, our students go to school in state-of-the-art facilities built new or renovated through our

Schools for the 21st Century bond construction program. Community members from all walks of life - parents,

retirees, elected officials, college students, business people, military, faith-based organizations - also share

their time and talents every day by serving as volunteers in our schools.

Richland One is more than just a school district. We are a community of learners with one vision, one mission

and one common purpose - providing all of our students with a high-quality education.

II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS

DEFINITIONS, CAPITALIZATION, AND HEADINGS (Modified)

CLAUSE HEADINGS USED IN THIS SOLICITATION ARE FOR CONVENIENCE ONLY AND WILL NOT

BE USED TO CONSTRUE MEANING OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING

DEFINITIONS APPLY TO ALL PARTS OF THE SOLICITATION, UNLESS EXPRESSLY PROVIDED

OTHERWISE.

AMENDMENT means a document issued to supplement the original solicitation document.

BOARD means the Richland County School District One Board of School Commissioners or its successor in

interest.

BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint

venture, or any other legal entity. [11-35-310(3)]

RFQ No. 2026-028

Page 4 of 41

Richland County School District One

Request for Qualifications: Prequalification for Sports Track Resurfacing Services

CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of

performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the

parties to the contract. [11-35-310(5)]

CONTRACT See clause entitled Contract Documents & Order of Precedence.

CONTRACT MODIFICATION means a written order signed by the procurement officer, directing the

contractor to make changes which the clause of the contract titled “Changes,” if included herein, authorizes

the Procurement Officer to order without the consent of the contractor. [11-35-310(9)]

CONTRACTOR means the Offeror receiving an award as a result of this solicitation.

COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.

Offerors are cautioned that Amendments may modify information provided on the Cover Page.

OFFER means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are

used interchangeably with the term Offer.

OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with

the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.

PAGE TWO means the second page of the original solicitation, which is labeled Page Two.

PROCUREMENT OFFICER means the person, or his successor, identified as such on either the Cover Page,

an amendment, or an award notice.

YOU and YOUR means Offeror.

SOLICITATION means this document, including all its parts, attachments, and any Amendments.

SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.

US or WE means the Richland County School District One

WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided

by the Contractor to fulfill the Contractor’s obligations under the Contract.

AMENDMENTS TO SOLICITATION (Modified) (a) This solicitation may be amended at any time prior to

opening. All actual and prospective bidder’s should monitor the following web site for the issuance of

Amendments: www.richlandone.org (Procurement Information) (b) Bidders shall acknowledge receipt of any

amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment

number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid

that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all

terms and conditions which are not modified remain unchanged

AUTHORIZED AGENT (Modified): All authority regarding this procurement is vested solely with the

responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only

District official authorized to bind the District with regard to this procurement or the resulting contract.

AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be

posted at the location and on the date specified on the Cover Page or, if applicable, the most recent notice of

extension of award. Should the contract resulting from this Solicitation have a total or potential value more

than one hundred thousand dollars, such notice will be sent electronically to all Offerors responding to the

Solicitation. Unless a written notice of intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or

the award is otherwise suspended or canceled, the award will be effective on the calendar day (including

weekends and holidays) immediately following the seventh business day after such notice is given.

BID / PROPOSAL AS OFFER TO CONTRACT (Modified): By submitting Your Bid or Proposal, You are

offering to enter into a contract with Richland County School District One. Without further action by either

party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract

RFQ No. 2026-028

Page 5 of 41

Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices
• NAICS 711219Other Spectator Sports

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