Project Information

Bid Title

Two Optical Viewers for Washington Rock Park, Green Brook Township

Issuing Agency

Somerset County Park Commission

Location

New Jersey

Published Date

Mar 13, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

PC-COM-0002-26

Original Source

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Bid Documents

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Project Description

Contract Number	Title	Responses Due
PC-COM-0002-26	Two Optical Viewers for Washington Rock Park, Green Brook Township	April 7, 2026 at 4:00 PM

Attachment Preview

SOMERSET COUNTY PARK COMMISSION

PURCHASING DIVISION

MELISSA A. KOSENSKY, RPPO, QPA

Purchasing Agent

PO BOX 3000 – 20 GROVE STREET

SOMERSET COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876 - 1262

PHONE: (908) 231-7043

Fax: (908) 575-3917

NOTICE OF RFP

Competitive Contracting

The County of Somerset is soliciting proposals through the competitive contracting process in

accordance with N.J.S.A. 40A:11-4.1, et seq.

Sealed bids will be received by the Purchasing Agent for the Somerset County Park Commission on

April 7, 2026 at 4:00 PM prevailing time in the Purchasing Division, Somerset County

Administration Building, 20 Grove St., Somerville, NJ 08876 at which time and place bids will be

opened and read in public for:

Concession

Two Optical Viewers for Washington Rock Park, Green Brook Township

Contract #: PC-COM-0002-26

We value the integrity of the procurement process, and in full transparency, the RFP opening will

be conducted via Live-Stream from the County Commissioners Meeting room. You can access the

Live-Stream from the County’s homepage at the prevailing date and time stated in this Notice of

RFP. During the RFP opening process, the respondents will be announced as well as RFP amounts.

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package

bearing the name and address of the respondent and the “RFP TITLE NAME & CONTRACT #” on

the outside, addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instruction to bidders may be obtained at the County Purchasing Office or the

Somerset County Park Commission website at www.somersetcountyparks.org and on the Somerset

County website www.somersetcountynj.gov.

Any RFP Addenda will be issued on the website, and processed in accordance with N.J.S.A. 40A:11-

23(c)(1). All interested respondents should check the website from now through RFP opening. It

is the sole responsibility of the respondent to be knowledgeable of all addenda related to this

procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C

17:27 et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Publication Date: March 13, 2026

1

1.

Introduction

The Somerset County Park Commission (Owner) is seeking proposals from companies (Contractor) to

provide two optical viewers to be located at Washington Rock Park, Washington Avenue, Green Brook,

New Jersey for a period of five years.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the other RFP

sections, they apply to the RFP process, the subsequent contract, and project production. Any proposed

change, modification, or exception to these conditions and requirements may be the basis for the owner

to determine the proposal as non-responsive to the RFP and will be a factor in the determination of an

award of a contract. The contents of the proposal of the successful respondent, as accepted by the

owner, will become part of any contract awarded as a result of this RFP.

2.1 Schedule

The dates established for respondent proposals, proposal review, contractor selection and

project initiation are:

1. Release of RFP

2. Proposal Due Date

3. Evaluation Completed

4. Park Commission Action

March 13, 2026

www.somersetcountynj.gov & on

www.co.somersetcounyparks.org

April 7, 2026 at 4:00 PM

April 2026

April 2026

2.2 Proposal Submission Information

Submission Date and Time:

April 7, 2026 at 4:00 PM

One (1) Original signed in ink & three (3) copies and One (1) copy on CD or USB Flash Drive

.pdf format of the RFP response. The owner is storing all responses electronically; therefore

submit all pages of the RFP response on a CD or USB Flash Drive in addition to the printed

three (3) copies.

Three (3) ring binders or elaborate binding is unnecessary.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding

firm, addressed to the Purchasing Agent. The original proposal shall be signed in ink and

marked to distinguish it from the three (3) copies. Faxed or emailed proposals will NOT

be accepted.

The County disclaims any responsibility for proposals received late by regular or express mail. If the

proposal is sent by express mail service, the designation must appear on the outside of the express mail

envelope. Proposals received after the designated time and date will be returned unopened (no

exceptions).

2

Only those RFP responses received prior to or on the submission date and time will be considered.

Responses delivered before the submission date and time specified above may be withdrawn upon written

application of the respondent who shall be required to produce evidence showing that the individual is or

represents the principal or principals involved in the proposal. After the submission date and time

specified above, responses must remain firm for a period of sixty (60) days.

2.3 Using Department Information

Somerset County Park Commission

355 Milltown Road

Bridgewater, NJ 08807

2.4 Park Commission Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax:

908 575-3917

Email: PurchasingDiv@somersetcountynj.gov

Questions by prospective respondents concerning this RFP may be addressed to Melissa A.

Kosensky, QPA, CCPO, RPPO Purchasing Agent for the Somerset County Park Commission in

writing via fax at 908-575-3917 or by email: PurchasingDiv@somersetcountynj.gov. Please

note the aforementioned contact is authorized only to direct the attention of prospective

respondents to various portions of the requirements so that they may read and interpret each

portion for themselves. NO employee of the Somerset County Park Commission is authorized

to give interpretations of any portion of this RFP or to give information as to the requirements

for the RFP in addition to that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary,

shall be communicated to prospective respondents only by written addendum issued by the

Purchasing Agent of the Somerset County Park Commission.

Please identify the contract name, number and note Request for Information as the subject

line when submitting a request by fax or email.

2.5 Interpretations and Addenda

A.

The respondent understands and agrees that its proposal is submitted on the basis of the

specifications prepared by the County. The respondent accepts the obligation to become familiar

with these specifications.

B.

Respondents are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by respondent should be

promptly reported in writing to the Purchasing Agent. In the event the respondent fails to notify

the County of such ambiguities, errors or omissions, the respondent shall be bound by the

proposal.

C. No oral interpretation of the meaning of the specifications will be made to any potential

respondent. Every request for an interpretation shall be in writing, addressed to the Purchasing

Agent, referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@somersetcountynj.gov. In order to be given consideration, written requests for

interpretation and or clarification must be received at last three (3) business days prior to the

date fixed for the opening of the proposals.

3

D. All interpretations, clarifications and any supplemental instructions will be in the form of written

addenda to the specifications, and will be distributed to all prospective bidders. All addenda so

issued shall become part of the specification and RFP documents, and shall be acknowledged by

the respondent by completing the Acknowledgement of Receipt of Addenda form. The County’s

interpretations or corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide required

notice prior to official receipt of proposals to any person who has submitted a response or who

has received a RFP package. They will be sent via electronic transmissions to those known

recipients of the RFP specifications.

E.

Discrepancies in RFP’s

1.

If the amount shown in words and its equivalent figures do not agree, the written words

shall be binding. Ditto marks are not considered writing or printing and shall not be used.

2.

In the event that there is a discrepancy between the unit prices and the extended totals,

the unit price shall prevail. In the event there is an error of the summation of the extended

totals, the computation by the County of the extended totals shall govern.

2.6 Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP,

including the Proposal Cost Form, they are given for use in comparing proposals. The owner

especially reserves the right (except as herein otherwise specifically limited) to increase or

diminish the quantities as may be deemed reasonably necessary or desirable by the owner to

complete the work detailed by the contract. Such increase or diminution shall in no way violate

this contract, nor shall any such increase or diminution give cause for claims or liability for

damages.

2.7 Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the Respondents prior

to the issuance of an agreement. The liability of the owner shall be limited to the terms and

conditions of the contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates

either stated in the proposal or used as a basis for its pricing are required to be all-inclusive.

Additional charges, unless incurred for additional work performed by request of the owner as

noted in 2.6, are not to be billed and will not be paid.

2.8 Statutory and Other Requirements

2.8.1 Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with

and subject to compliance by both parties with the New Jersey Local Public Contracts Law.

The contractor must agree to comply with the non-discrimination provisions and all other laws

and regulations applicable to the performance of services there under. The respondent shall

sign and acknowledge such forms and certificates as may be required by this section.

2.8.2

Mandatory EEO/Affirmative Action Compliance - N.J.S.A 10:5-31 et seq. and

N.J.A.C 17:27 et seq.

No firm may be issued a contract unless it complies with the affirmative action provisions of N.J.S.A.

10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of Purchase & Property

Contract Compliance and Audit Unit (Division) and provided below. The contract will include the language

included as attachment A in this specification.

4

1. Goods, Professional Services and Service Contracts

Each contractor shall submit to the public agency, after notification of award but prior to execution

of a goods and services contract, one of the following three documents:

i. A Letter of Federal Approval indicating that the vendor is under an existing federally approved

or sanctioned affirmative action program. A copy of the letter must be provided by the vendor

to the Public Agency and Division. This approval letter is valid for one year from the date of

issuance.

ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in accordance

with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the Certificate to the Public

Agency as evidence of its compliance with the regulations. The Certificate represents the

review and approval of the vendor’s Employee Information Report, Form AA-302 by the

Division

iii. The successful respondent shall complete an Initial Employee Report, Form AA-302 and submit

it to the Division with a check or money order for $150.00 made payable to “Treasurer, State

of New Jersey" www.state.nj.us/treasury/contract_compliance

The form shall be properly executed.

2.8.3

New Jersey Anti-Discrimination – N.J.S.A. 10:2-1

There shall be no discrimination against any employee engaged in the work required to produce the goods

and services covered by any contract resulting from this bid, or against any applicant to such employment

because of race, religion, sex, national origin, creed, color, ancestry, age, marital status, affectional or

sexual orientation, familial status, liability for service in the Armed Forces of the United States, or

nationality. This provision shall include, but not be limited to the following: employment upgrading,

demotion, transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other

forms of compensation, and selection for training, including apprenticeship. The contractor shall insert

a similar provision in all subcontracts for services to be covered by any contract resulting from this RFP.

2.8.4

Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the documents

attached hereto and agree that the provisions of Title II of the Act are made part of the contract. The

contractor is obligated to comply with the Act and hold the owner harmless.

2.8.5

Ownership Disclosure - N.J.S.A. 52:25-24.2 (P.L. 1977 c.33)

In accordance with N.J.S.A. 52:25-24.2, no corporation, partnership, limited partnership, limited liability

corporation, limited liability partnership, Subchapter S corporation or sole proprietorship, shall be

awarded a contract, unless prior to the receipt of the RFP response/bid or accompanying the RFP

response/bid of the corporation, partnership, limited partnership, limited liability corporation, limited

liability partnership, subchapter S corporation or sole proprietorship, there is submitted to the County a

statement setting forth the names and addresses of all stockholders who own 10% or more of the stock,

of any class or of all individual partners who own a 10% or greater interest in the corporation, partnership,

limited partnership, limited liability corporation, limited liability partnership, Subchapter S corporation or

sole proprietorship. If one or more such stockholder or partner is itself a corporation or partnership, the

stockholders holding 10% or more of that corporation’s stock, or the individual partners owning 10% or

greater interest in that partnership, as the case may be, shall also be listed. The disclosure shall be

continued until names and addresses of every non-corporate stockholder and individual partner,

exceeding the 10% ownership criteria established in this act has been listed. The form shall be signed

and submitted with the RFP proposal/bid whether or not a stockholder or partner owns less than 10% of

the business submitting the RFP proposal/bid. Failure to comply requires mandatory rejection of the RFP

proposal/bid. The Respondent shall complete and submit the form of statement that is included in this

RFP.

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 333314Optical Instrument and Lens Manufacturing

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