Project Information

Bid Title

RIVERFRONT SKATEPARK FENCING

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

Mar 26, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-077

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-077
Bid Title:	RIVERFRONT SKATEPARK FENCING
Category:	Invitation for Bids
Status:	Open

Description: LIVE BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 3/26/2026 1:00 PM Closing Date/Time: 4/23/2026 3:00 PM Pre-bid Meeting: 04/02/2026 @ 10:00 A.M. Contact Person: william.ruberry@lynchburgva.gov Related Documents: 2026-077 RIVERFRONT SKATEPARK FENCING 2026-077 RIVERFRONT SKATEPARK FENCING DRAWINGS

Attachment Preview

PROJECT MANUAL

FOR

CITY OF LYNCHBURG

Riverfront Skatepark Fencing

Invitation for Bid # 2026-077

Due: 3:00 PM, April 23, 2026

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

Issued on: March 26, 2026

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids .................................................................................................... 3

Bid Form ............................................................................................................................ 5

Escrow Account Election................................................................................................... 7

Equal Opportunity Report Statement.............................................................................. 8

Statement Of Experience.................................................................................................. 9

Statement Of Available Resources................................................................................. 10

Corporate Status Form ................................................................................................... 11

Questions To Bidders/Offerors ...................................................................................... 12

Construction Agreement ................................................................................................ 13

City Of Lynchburg, Virginia Standard Performance Bond ............................................. 15

City Of Lynchburg Standard Labor And Material Payment Bond ................................. 17

Escrow Agreement.......................................................................................................... 20

Instructions To Bidders................................................................................................... 24

General Conditions ......................................................................................................... 30

Attachments

Drawings dated August 7, 2024

PM - 2

ADVERTISEMENT FOR BIDS

Sealed bids for the Riverfront Skatepark Fencing will be received by the City of Lynchburg, Procurement

Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 PM, April 23, 2026, and then

publicly opened and read aloud in the First Floor Customer Conference Room located in the City Hall lobby and

broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will be posted to

the City’s Bid webpage: https://www.lynchburgva.gov/Bids.aspx.

Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to

the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information

Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m. to 5:00 p.m.

A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it at

that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for

submission. Please allow additional time to ensure this is done.

Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to

open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please

upload your bid as ONE file. As always, late bids will not be considered.

Project Description: The City of Lynchburg is seeking contractors to furnish and install two areas of steel

pedestrian fencing along the railroad tracks across from the downtown Skatepark and up to area incorporating

the front of Depot Grille in downtown Lynchburg. Fencing will be constructed and installed according to the

specifications and drawings attached to the bid documents. Contractor will be responsible for directing traffic

flow during the install including a partial closure of the parking area if deemed necessary. Railings will be

finished according to specifications. Work is taking place within close proximity to active railroad tracks which

will require coordination with Norfolk Southern Rail along with compliance with Railroad insurance

requirements defined more specifically below. The timeframe for fabrication and installation will be 90 days

from award of contract by The City of Lynchburg, $100.00/day penalty if not completed in the timeframe

allowed.

Norfolk Southern Rail Requirements:

Mandatory Barricade/Fence. Tenant will, at its own expense, erect and maintain a barricade/fence along the

Southerly boundary/boundaries of the Premises as shown on the attached Exhibit A - Drawing No. D-2430

(“Exhibit A”). The barricade/fence along the Northerly or track side boundary shall be located not less than 10.58

feet from the centerline of the track of Landlord shown on the Drawing. The fence is for safety purposes to keep

vehicles and pedestrians off of the operating railroad tracks of Landlord. The fence is to be constructed in

accordance with specifications approved by Landlord prior to the erection of the fence. Prior to any construction

or preconstruction activities on the barricade/fence (fence), Tenant (if Tenant self-performs the fence

installation), or its contractor shall enter into a separate right of entry agreement with a requirement that

Tenant, or its contractor shall pay Landlord a risk financing fee of $1,900, or purchase a commercial Railroad

Protective Liability Insurance (RPLI) policy on behalf of the Landlord with a policy limit of $2 million per

occurrence and $6 million in the project aggregate. Tenant shall provide notice of such to Landlord’s Risk

Management Department. No other insurance shall be required of the Tenant if Tenant self-performs the work.

Should Tenant hire a contractor for the fence installation, insurance terms for the Contractor will be set forth in

the required right of entry, including the RPLI requirement or risk financing fee.

Bid Documents may be viewed and printed directly from the City's website:

https://www.lynchburgva.gov/Bids.aspx.

PM - 3

An optional pre-bid conference will be held at 10:00 AM on April 2, 2026. The meeting will be held onsite at 6

9th St, Lynchburg, VA 24504.

All requests for clarification of or questions regarding this Advertisement for Bids or for additional information

must be made in writing to Will Ruberry at william.ruberry@lynchburgva.gov and received by 3:00 PM, April 15,

2026. All addenda should be signed and accompany any bid submitted.

PM - 4

BID FORM

Will Ruberry, CPPB

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Ruberry,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or

principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or

in the Construction Agreement to be entered into; that this bid is made without connection with any other

person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or

fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Riverfront Skatepark Fencing for the

City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and to

perform all operations necessary to execute and complete the Work required for the project, in strict

accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details,

latest edition, and , together with Addenda numbered

through ______ issued during bidding period and

hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of

TOTAL BASE BID

DOLLARS

($

), which shall be referred to hereinafter as the Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate

proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum

price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to

changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work

in accordance with the Contract Documents.

If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities

listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or

eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final

payment. It is further understood that costs to cover all components of the Work as described in the Contract

Documents are included in this bid, even in cases where specific line items are not identified.

We are properly equipped to execute all work of the character and extent required by the Contract Documents,

and we will enter into the Construction Agreement for the execution and completion of the Work in accordance

with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will

commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough

to execute the Work and all obligations no later than the completion date stated in the Contract Documents.

PM - 5

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