Project Information

Bid Title

City Intends to Sole/Single Source SS26-50 for LUBExpert Dynamic System

Issuing Agency

City of North Port

Location

Florida

Published Date

Dec 19, 2025

Closing Date

Dec 27, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

City Intends to Sole/Single Source SS26-50 for LUBExpert Dynamic System City of North Port, Florida sent this bulletin at 12/19/2025 09:31 AM EST

City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office:  941.429.7170

Fax:  941.429.7173

Email:  purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENTSole/Single Source No:  SS NO. 25-50

Date Posted: December 19, 2025

Written Response Due Date: December 27, 2025

This is not a formal solicitation and there are no submissions required.  The proposed contract action is for product or services for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement.  Responses will not be considered as proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: LUBExpert Dynamic System
• AMOUNT (This is an acquisition with an estimated value of): $11,694.00
• VENDOR: SDT North America LTD

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein.  All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City.  A determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard, Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov .  Note the number of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com . Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request using the link, please contact Bernice Moen, Contract Administrator I, at 941.429.7114.  Request for additional information or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to purchasing@northportfl.gov . No verbal requests will be honored.

• SS26-50 NOI SDT North America Complete Packet.pdf

Update your subscriptions, modify your password or email address, or stop subscriptions at any time on your Subscriber Preferences Page . You will need to use your email address to log in. If you have questions or problems with the subscription service, please visit subscriberhelp.govdelivery.com .

This service is provided to you at no charge by City of North Port, Florida .

Attachment Preview

City of North Port

FINANCE DEPARTMENT/PURCHASING DIVISION

4970 CITY HALL BLVD

NORTH PORT, FLORIDA 34286

Office: 941.429.7170

Fax: 941.429.7173

Email: purchasing@northportfl.gov

NOTICE OF INTENT TO AWARD A SOLE/SINGLE SOURCE PROCUREMENT

Sole/Single Source No: SS NO. 26-50

Date Posted: December 19, 2025

Written Response Due Date: December 27, 2025

This is not a formal solicitation and there are no submissions required. The proposed contract action is for product or services

for which the City intends to negotiate and award with only one contractor/vendor under the authority of and in accordance

with Florida State Statute 287.057(5)(c). Any responses received as a result of this Notice of Intent shall be considered solely

for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as

proposals, bids, or quotes.

• DESCRIPTION OF SERVICE/PRODUCT: LUBExpert Dynamic System

• AMOUNT (This is an acquisition with an estimated value of): $11,694.00

• VENDOR: SDT North America LTD

Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in

writing their name, address, point of contact, telephone number, e-mail, and a statement regarding capability to provide the

specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and

convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses

received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A

determination by the Procurement Manager not to compete this proposed action based on the responses to this notice is

solely within the discretion and approval of the Procurement Manager and City Manager.

All sole/single source purchases exceeding the formal threshold indicated in the policies and procedures manual will require

Commission Approval.

All responses must be in writing and returned to ATTENTION: PURCHASING, City of North Port, 4970 City Hall Boulevard,

Suite 337, North Port, Florida, 34286 or by: Fax 941-429-7173, or by e-mail purchasing@northportfl.gov. Note the number

of the Sole Source Information inquiry on documentation.

Information regarding this Intent may be viewed and downloaded from DemandStar’s website at www.demandstar.com.

Links to DemandStar are also available from the City website at www.northportfl.gov .This Notice of Intent is posted on the

City FTP site at https://northportfl.gov/fileshare . If you have any questions, concerns, or problems accessing this request

using the link, please contact Bernice Moen, Contract Administrator I, at 941.429.7114. Request for additional information

or clarification regarding the specifications must be sent via facsimile to 941.429.7173 or via email to

purchasing@northportfl.gov. No verbal requests will be honored.

SS NO. 26-50

Page 1

SDT North America Inc

7677 County Road 2,

Cobourg, ON K9A 0X4

Canada

(905) 377-1313

QUOTE # Q-12288-4

DATE: 11/12/2025, 9:29 AM

EXPIRES: 12/31/2025

BILL TO:

North Port Florida

5655 North Port Blvd

North Port, Florida 34286

United States

SHIP TO:

North Port Florida

5655 North Port Blvd

North Port, Florida 34286

United States

ATTENTION

Dale Beckmann dbeckmann@northportfl.gov

SDT CONTACT

Trigg Minnick trigg.minnick@sdtultrasound.com

DELIVERY TERMS

3 to 5 weeks

FCA Anderson, SC, USA

INTRODUCTION

We appreciate the opportunity to assist along your reliability journey.

PAYMENT TERMS

PIA T/T

QTY ARTICLE CODE

1 FS.LBX.006

1 FASFTWUAS3-BEAR

5 FU.SEAC.LUB.006-01

DESCRIPTION

LUBExpert Dynamic System

Ultranalysis Suite 3 Bearing

Fault Frequency Database and

Cursors Upgrade

Lube Adapter w/ Grease

Coupler

TECHNICAL DESCRIPTION

LUBExpert Dynamic w/ LUBExpert

Essentials, UAS3 Master,

LUBEsense1, Cradle and

Accessories

For SDT340/270/LUBExpert

Dynamic, Single License Upgrade,

Must have active UAS3 License

For RS2T/LUBEsense1/RS1T,

Zerk Grease Nipple, Thread D=M6

COST

USD 9,995.00

USD 499.00

USD 240.00

SUBTOTAL:

TOTAL:

EXTENDED

USD 9,995.00

USD 499.00

USD 1,200.00

USD 11,694.00

USD 11,694.00

NOTES

Please copy trigg.minnick@sdtultrasound.com on purchase orders

SDT requires the end user information on all SDT340/270/200/LUBExpert devices for warranty, support and software registration.

Please submit all purchase orders to: sales@sdtultrasound.com

7677 County Road 2, Cobourg, ON K9A 0X4 • Phone: (905) 377-1313 • Fax: (905) 377-1402 • Email: sales@sdtultrasound.com

Page 1 of 4

GENERAL TERMS OF SALE

1. APPLICABILITY; ORDER OF PRECEDENCE

1.1. These Terms and Conditions of Sale (“Terms”) apply to all quotations, offers, order acknowledgements, and sales of products or services (“Products”) by SDT North America Inc. or SDT

North America Ltd. (each, “Supplier”) to any purchaser (“Customer”).

1.2. By placing an order, Customer accepts these Terms to the exclusion of any other terms. Any deviation from or addition to these Terms—whether in Customer’s purchase order or otherwise

—will be binding only if expressly agreed in writing by Supplier. All non-conflicting provisions of these Terms remain in force.

2. OFFERS; ORDER CONFIRMATIONS

2.1. Unless expressly stated otherwise in writing, Supplier’s quotations and offers are provided for information only and are not binding.

2.2. A contract is formed only upon Supplier’s written order confirmation or shipment of the Products, whichever occurs first.

3. DELIVERY TIME

3.1 Unless otherwise agreed in writing, any delivery dates provided by Supplier are approximate and non-binding.

3.2. Supplier will use commercially reasonable efforts to meet indicated timeframes; delays do not give rise to liability or cancellation rights except as expressly agreed in writing.

4. SHIPPING; RISK OF LOSS; ACCEPTANCE

4.1. Unless otherwise agreed in writing, all deliveries are Ex Works (EXW) Cobourg, Canada (INCOTERMS® 2010). Title is governed by Section 7; risk of loss transfers to Customer

at EXW.

4.2. Customer shall inspect Products upon receipt and notify Supplier in writing of any non-conformity within 15 days. Absent timely notice, Products are deemed accepted.

5. CERTIFICATES OF ORIGIN

5.1. Certificates of Origin for SDT products are available upon request. A fee of USD 250 per certificate applies and may extend shipment timelines.

5.2. Please reference p/n CERT.COO.SDT on the purchase order. Multiple ultrasound kits may be listed on a single certificate.

6. RETENTION OF TITLE

6.1. Title to Products remains with Supplier until full payment of all amounts due for the relevant delivery.

6.2. Until title passes, Customer shall not pledge, assign, or transfer the Products to third parties and shall keep them identifiable and insured.

6.3. Notwithstanding title retention, risk transfers per Section 4.1.

7. WARRANTY; RETURNS

7.1. Unless otherwise agreed in writing, Products are warranted as set out in the instruction manual accompanying each Product and in Section 12 below.

7.2. No Product may be returned without Supplier’s prior written authorization and a Return Material Authorization (RMA).

7.3. Claims not submitted within 15 days of receipt are deemed late and may be rejected.

7.4. Custom cables manufactured to Customer’s specifications are final sale and non-returnable.

8. PRICES; TAXES; PAYMENT

8.1. Unless otherwise agreed in writing, prices are exclusive of freight, insurance, duties, taxes, and other governmental charges, all of which are Customer’s responsibility.

8.2. Invoices are payable to SDT North America Inc. or SDT North America Ltd. (as stated on the invoice).

8.3. Credit card payments exceeding USD 1,000 are subject to a 3% processing fee.

8.4. Unless otherwise agreed in writing, each invoiced amount is due on the stated due date and inclusive of applicable taxes.

9. LATE PAYMENT

9.1. Any sum not paid when due accrues interest at 10% per annum (or the maximum rate permitted by law, if lower), calculated daily and compounded monthly.

9.2. Any sum remaining unpaid 15 days after Supplier sends a registered-mail reminder will be increased by 15%, with a USD 100 minimum, as a fixed administrative collection fee,

where permitted by law.

10. SUSPENSION; TERMINATION; REPOSSESSION

10.1. If Customer fails to pay any invoice when due, Supplier may suspend performance or withhold further deliveries without notice.

10.2. Non-payment by the due date may result in cancellation of the related sale. Upon cancellation, Customer shall immediately return the Products at its expense; failing which,

Supplier may enter Customer’s premises to repossess the Products, subject to applicable law.

11. USE OF SDT MARKS

11.1 Customer shall not use SDT names, logos, or certification/test marks in any manner without Supplier’s prior written consent.

12. LIMITED LIFETIME WARRANTY (REGISTRATION REQUIRED)

12.1. Unless otherwise noted, SDT Products are covered by SDT’s Limited Lifetime Warranty upon mandatory product registration.

12.2 The SonaVu acoustic imaging camera is covered by a separate 24-month conditional warranty.

13. GOVERNING LAW; JURISDICTION

13.1. These Terms and any dispute arising out of or in connection with them are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein,

without regard to conflict-of-law rules.

13.2. The parties submit to the exclusive jurisdiction of the courts of Ontario.

14. MISCELLANEOUS

14.1. If any provision of these Terms is held invalid, the remaining provisions remain in full force.

14.2. No waiver is effective unless in writing and signed by Supplier.

14.3. Headings are for convenience only and do not affect interpretation.

15. 30-DAY CANCELLATION NOTICE (WITHIN FIRST 90 DAYS)

•

Either party may terminate this Proof of Concept (POC) agreement at any time within the first ninety (90) days from the Effective Date by providing the other party with no less

than thirty (30) days’ written notice of termination. Upon such termination, all obligations of the parties shall cease as of the effective termination date, except for any payment

obligations incurred prior to termination and any provisions of this agreement that by their nature are intended to survive termination.

7677 County Road 2, Cobourg, ON K9A 0X4 • Phone: (905) 377-1313 • Fax: (905) 377-1402 • Email: sales@sdtultrasound.com

Page 2 of 4

PURCHASE ORDER INSTRUCTIONS

1. PURCHASE ORDER REQUIREMENTS (ADMINISTRATIVE)

To ensure timely processing, Customer’s purchase order (PO) must include all items below. Incomplete POs cannot be processed; corrections or

additions via separate emails or verbal communications are not accepted.

2. WHERE TO SEND PURCHASE ORDERS

• Email: sales@sdtultrasound.com

• Fax: +1 (905) 377-1402

• Mail:

– Canada: SDT North America Inc, PO Box 682, Cobourg, ON K9A 4R5 CANADA

– USA: SDT North America Ltd, 203 Commerce Blvd., Anderson, SC 29625 USA

3. BILL-TO (BILLING) - MUST CLEARLY STATE

• Legal name of company or purchaser

• Full mailing address (Country, ZIP code, Province/State)

• Contact name(s)

• Telephone number and email of receiving contact

4. SHIP-TO (DISPATCH TO) - MUST CLEARLY STATE

• Legal name of receiving company or person

• Full delivery address (Country, ZIP code, Province/State)

• Contact name and department

• Telephone number and email of receiving contact

5. SHIPMENTS TO THE UNITED STATES OF AMERICA

• Federal Tax ID (W-9) for the Importer of Record is required.

• If the final destination is outside of the USA, Customer must notify Supplier at the time of order.

6. DELIVERY TERMS

• Specify the applicable INCOTERMS® 2010 rule and named place for each order (e.g., EXW Cobourg, Canada).

• Unless otherwise specified, Supplier is not responsible for customs duties and/or taxes.

• If Customer wishes Supplier to ship on Customer’s courier account, the account number must be provided on the PO.

7. PAYMENT TERMS

• State the agreed payment terms, payment method and expected payment date.

8. PURCHASE ORDER NUMBER

• Provide a clear, unique Purchase Order number.

9. DESCRIPTION OF GOODS

• Identify Products as per Supplier’s valid quotation or latest product catalogue, including pricing that matches the quotation.

• Direct any discrepancy to the primary contact named on the quotation.

10. DELIVERY DATE

• Unless otherwise agreed in advance, use the quoted delivery date.

11. END USER INFORMATION

• Every device must be registered to an end user (operator), even if employed by the purchasing company. Please include:

– End user’s legal name/company and department

– Position/title of end user

– Full mailing address (country, postal/ZIP code, province/state)

– Telephone number and email address of end user

7677 County Road 2, Cobourg, ON K9A 0X4 • Phone: (905) 377-1313 • Fax: (905) 377-1402 • Email: sales@sdtultrasound.com

Page 3 of 4

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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