Project Information

Bid Title

TE1164 - Interactive Flat Panel Display Purchase

Issuing Agency

Park Hill School District

Location

Missouri

Published Date

Apr 7, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

TE1164 - Interactive Flat Panel Display Purchase
TE1164 - Attachment A - Cost Worksheet

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RFP #TE1164

TECHNOLOGY SERVICES

7703 NW BARRY ROAD

KANSAS CITY, MO 64153

Phone: 816-359-6828

Email: RFP_Tech@parkhill.k12.mo.us

REQUEST FOR PROPOSAL NUMBER: TE1164

The Park Hill School District, Technology Services, will accept separate sealed proposals from qualified

persons or firms interested in providing the following:

INTERACTIVE FLAT PANEL DISPLAYS

IN ACCORDANCE WITH THE ATTACHED SPECIFICATIONS

PROPOSALS MUST BE RECEIVED AND WILL BE OPENED AT

1:00 PM, CST, ON April 15, 2026

PLEASE MARK YOUR EMAIL "Proposal No. TE1164" AND EMAIL TO:

Park Hill School District, Department of Technology

RFP_Tech@parkhill.k12.mo.us

It is the responsibility of interested firms to check the District's website at:

http://www.parkhill.k12.mo.us/requests-for-proposals, for any addendums prior to the opening date and time

of this Proposal. All addendums must be signed and included with the submitted response.

Park Hill School District Technology Services

TE1164 – Interactive Flat Panel Displays

Page 1

RFP #TE1164

SIGNATURE PAGE

The undersigned, on behalf of the Bidder, certifies that: (1) this offer is made without previous understanding,

agreement or connection with any person, firm, or corporation making a bid on the same project: (2) is in all

respects fair and without collusion or fraud; (3) the person whose signature appears below is legally empowered

to bind the firm in whose name the bid is entered; (4) they have read the complete Request for Bid and

understand all provisions; (5) if accepted by Park Hill School District, this Bid is guaranteed as written and

amended and will be implemented as stated; and (6) mistakes in writing of the submitted Bid will be bidder

responsibility.

Name of Bidder:

Primary Contact:

Email Address:

Address:

City:

State:

Zip:

Phone Number:

Fax:

Signature: _________________________________

Park Hill School District Technology Services

TE1164 – Interactive Flat Panel Displays

Page 2

PART 1: DESCRIPTION OF PROJECT & SERVICES REQUIRED

RFP #TE1164

I. SCOPE OF SERVICES

The Park Hill School District (PHSD) is seeking proposals from qualified firms/providers for the procurement of

interactive displays and mounts.

PHSD is requesting the supplier to coordinate delivery services as detailed below.

Delivery services shall include:

• Delivery Window between June 1, 2026, and June 30, 2026, final coordination with PHSD technology

department.

• Lift gate service with delivery into the building required at delivery locations.

• Locations are as follows

Location

65”

75” 86”

480A12 480A14 481A70

8200 N Chariton Ave, 0

Parkville, MO 64152

11

34

11

34

45

8150 N Congress Ave, 0

Kansas City, MO 64152

5

34

5

34

39

8100 N Congress Ave, 5

3

27

8

27

35

Kansas City, MO 64152

II. TIMELINE FOR RFP PROCESS & PROJECT COMPLETION

The timeline listed below if the District’s estimation to complete the RFP process. All efforts shall be made to abide

by this schedule but it may change due to different circumstances.

Post RFP Notification

Question Cutoff Date

Proposal Due Date

April 7, 2026

April 10, 2026 @ 4:00 PM CST

April 15, 2026 @ 11:00 AM CST

III. PROPOSAL REQUIREMENTS

A. Vendors must address all information specified by this RFP.

B. PHSD reserves the right to verify any information contained in the vendor's response, and to request additional

information after the RFP response has been received. Any supplemental information that you provide will

become a part of your proposal.

C. Marketing brochures included as part of the main body of the bid response shall not be considered but may be

submitted as an attachment.

Park Hill School District Technology Services

TE1164 – Interactive Flat Panel Displays

Page 3

RFP #TE1164

D. Vendors must include a detailed specification sheet of each model being proposed, which shall include details

of the warranty provided.

E. Vendor shall bear all costs associated with preparing and submitting responses to this RFP and the subsequent

evaluation phase.

F. All pricing on proposed items shall be held without increase for at least one year from award date. If during this

period the manufacturer's price decreases, it shall be the responsibility of the vendor to pass on any applicable

decrease to the District in the event a purchase is pending. The District reserves the right to routinely make

inquiries of the successful vendor on price decreases at any stage throughout the "held" period.

PART II: INSTRUCTIONS TO RESPONDENTS

I. INSTRUCTIONS TO RESPONDENTS

A. All questions shall be submitted to RFP_Tech@parkhill.k12.mo.us and will be addressed by the District. If

there is significant information deemed necessary to be communicated to all potential responders an

addendum(s) may be issued and posted on the District’s website. All addendums(s) must be signed and

included with the submitted proposal.

B. It is the responsibility of each respondent before submitting a response to examine the proposal

documents thoroughly and request an interpretation or clarifications soon after discovering any conflicts,

ambiguities, errors, or omissions in the proposal documents. Requests for clarification must be received

no later than 4:00 PM on April 10, 2026. The email must contain this proposal number, name, date, and

numbered questions. Park Hill School District will not answer questions transmitted through facsimile or

methods other than set forth in this paragraph. All questions will be answered in an addendum, after

question due date. Park Hill School District is not responsible for questions not received on or before the

due date, including emails lost due to spam filters or technical issues.

C. The District reserves the right to award this contract in its entirety or to split the contract between

respondents, whichever is in the best interest of the District. The District may accept any item or group of

items of the proposal unless qualified by specific limitation of the respondent.

D. Proposals submitted on separate forms are not acceptable unless specified in the RFP document. Failure to

complete proposal forms to the satisfaction of the Technology Services may result in the rejection of your

proposal.

E. Acceptance of this proposal or any part thereof, in writing, within ninety (90) days after the closing date by

the Technology Services shall constitute a legal and binding agreement; wherein, the supplier shall furnish

the supplies or material in accordance with the specifications and proposal offer on the written order of the

Superintendent.

F. The respondent shall provide all transportation, labor, materials, and equipment to perform the work. Prices

shall include F.O.B. destination and inside delivery. In the event of errors in extension of total price(s), the

unit price(s) shall prevail.

G. Proposals may be modified, cancelled or withdrawn prior to the above referred time and date only upon

written notice actually received by the District before referenced time and date. Proposals may not be

withdrawn for a 60-day period following the time and date for the receipt of proposals.

Park Hill School District Technology Services

TE1164 – Interactive Flat Panel Displays

Page 4

RFP #TE1164

H. Proposals will be made on the enclosed form. Respondents are requested to comply in all respects with the

RFP documents and the instructions to Respondents.

I. Respondents are reminded that the District is exempt from manufacturers excise taxes, floor or sales taxes.

Tax exemption certificates will be issued upon request.

II. RESPONDENT QUALIFICATIONS

A. Firm shall warrant that the products are newly built (NO GRAY MARKET OR REFURBISHED).

B. Firm shall propose a system that is fully functional. The cost of any omissions will be the responsibility of the

vendor.

C. Firm shall purchase equipment directly from manufacturer or through manufacturer authorized channel only,

in accordance with all applicable laws and current manufacturer’s applicable policies at the time of purchase.

D. Firm shall provide where source equipment was purchased from, which will be verified by the manufacturer

account manager.

E. Firm shall have the capacity and willingness to field calls/emails from Park Hill School District if a problem

occurs.

F. The firm will be willing to field follow up questions from Park Hill School District once the project is completed.

G. The firm will provide full, detailed documentation of all aspects of the project.

III. HARDWARE REQUIREMENTS

The District intends to purchase approximately 193 interactive flat panel displays that meet and/or exceed the

specifications below although the final purchase number may change at the District's discretion. The District has

identified the following devices as preferences for this proposal: Newline Q Pro series. Alternates may be

accepted or rejected. Prices for additional suggested upgrades such as accidental damage protection, and any

other warranty or hardware upgrades will also be considered if included as alternate options. The order for the

displays and mounts will be placed by May 31, 2026 and Park Hill coordinate deliveries with vendor to be

completed by June 30, 2026.

• Display Requirements

1. Backlight – LED

2. Aspect ratio – 16:9

3. Maximum Display Resolution - 4K UHD (3840 × 2160)

4. Refresh rate - 60 Hz

5. Lifespan - ≥ 50,000 hours

6. Brightness - 400 cd/m²

7. Touch Technology - IR

8. Convenience buttons - Home, power and volume

9. Touch Points – 20 or higher

10. Pens – 2

11. Response time - ≤ 5 ms

12. Frame rate - ≥ 200 Hz

13. Viewing Angle - 178°

14. Operating System - Android

Park Hill School District Technology Services

TE1164 – Interactive Flat Panel Displays

Page 5

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541519Other Computer Related Services

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