Project Information

Bid Title

26-25-SD IFB Fire Training Props

Issuing Agency

County of Spotsylvania

Location

Virginia

Published Date

Dec 19, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-25-SD IFB Fire Training Props

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Finance | Procurement Division

8800 Courthouse Road | Spotsylvania, VA 22553

Phone: 540-507-7599

County of Spotsylvania

Invitation For Bid (IFB) No. 26-25-SD

FIRE TRAINING PROPS

December 19, 2026

SOLICITATION CLOSING & OPENING

Due Date & Time: January 9, 2026, 2:00 PM EST

Public Bid Opening: https://teams.microsoft.com/meet/22491069300948?p=QD0sfRrL3TwdbyYhA2

IFB DATA

Questions Deadline: January 5, 2026, 12:00 PM

Procurement Contact: Sylvia Dyson, VCO, VCCO - SDyson@Spotsylvania.VA.us

Table of Contents

I. Purpose......................................................................................................................................... 3

II. Scope of Work .............................................................................................................................. 3

III. Bidders Instructions..................................................................................................................... 8

ATTACHMENTS

A – IFB General Terms and Conditions

B – IFB Special Terms and Conditions

C – Contract Agreement

D – Bid Form

E – Bidder Information

F – References

IFB No. 26-25-SD | Page 2 of 9

I.

PURPOSE

The purpose of this Invitation for Bid is to obtain competitive bids from qualified Vendors for the

supply, delivery, installation, and support of live fire training props that comply with applicable

NFPA standards and local codes. The County seeks equipment that provides safe, repeatable, and

realistic training scenarios, including but not limited to vehicle fire and LPG tank fire simulations.

The successful Contractor will be expected to furnish all required materials, deliver and install the

props at the designated site, provide initial training on proper use and safety, and offer options for

ongoing maintenance and inspection services.

II. SCOPE OF WORK

1. GENERAL REQUIREMENTS

1.1 The intent of these specifications is to establish the minimum acceptable performance,

durability, safety, and quality requirements for the procurement of one (1) Vehicle Fire

Training Prop and one (1) LP Tank Fire Training Prop for Spotsylvania County Fire,

Rescue & Emergency Management (FREM).

1.2 All equipment furnished shall be new, unused, of current manufacture, and constructed

to withstand heavy-duty fire training use defined as a minimum of 200 live burns per

year with an expected service life of not less than ten (10) years.

1.3 All components routinely exposed to flame or high heat shall be constructed of

minimum ¼-inch ASTM A36 steel plate, unless otherwise specified. Exterior skins

shall be not less than 3/16-inch steel, and interior structural components shall be not

less than ¼-inch high-quality steel.

1.4 Use of thin-gauge sheet metal, automotive body panels, or other non-structural

materials is not acceptable.

1.5 Welds shall conform to AWS D1.1 Structural Welding Standards. The prop shall

maintain structural integrity with no significant warping, deformation, or failure over

repeated heating and cooling cycles.

2. APPLICABLE CODES AND STANDARDS

2.1 All systems, controls, and components shall comply with the latest editions of:

NFPA 54 – National Fuel Gas Code

NFPA 58 – Liquefied Petroleum Gas Code

NFPA 70 – National Electrical Code

NFPA 1402 – Guide to Building Fire Service Training Centers

UL-508A – Industrial Control Panels

ANSI Z21 and ANSI 83 – Gas-fired appliance standards

IFB No. 26-25-SD | Page 3 of 9

2.2 Vendor shall provide written certification that all supplied props meet the above

standards.

3. SUBMITTAL REQUIREMENTS

The following submittals shall be included with the bid. Failure to provide any item listed

below shall be grounds for declaring a bid non-responsive.

3.1 Descriptive Literature & System Information

(a) System overview and descriptive technical literature

(b) Wireless control brochure

(c) Detailed description of central/fixed control console

(d) Detailed description of wireless pendant control

3.2 Ignition & Fuel System Documentation

(a) Pilot verification method and ionization proving description

(b) Documentation of two-stage fire methodology (vapor → liquid propane)

(c) Cut sheets for all ignition components

3.3 Smoke Generation Documentation

(a) Smoke generation system literature and specifications

3.4 Service & Support Documentation

(a) Nearest authorized service location.

(b) Description of vendor’s service capability and response times.

3.5 Drawings & Visual Documentation

(a) Detailed drawings of the exact model proposed for each prop.

(b) Photos of the exact model proposed.

(c) Installation drawings including all electrical, gas, and mounting requirements.

3.6 Standards Compliance

(a) Written certification that the props meet the construction and performance

requirements identified herein.

3.7 Past Performance

(a) Evidence demonstrating durability and acceptable performance for a minimum of

three (3) years under comparable burn conditions.

4. IGNITION SYSTEM REQUIREMENTS

4.1 Ignition systems shall use intermittent pilot design as specified in NFPA 1402, with

ionization flame-proving, continuous flame monitoring, and stainless-steel pilot

assemblies.

IFB No. 26-25-SD | Page 4 of 9

4.2 All ignition and burner components shall be constructed of stainless steel, including

ignition pilot modules and burner assemblies.

4.3 Ignition pilot modules shall be equipped with a water-cooled stainless-steel heat shield

that encloses the entire module.

4.4 Each main fuel burner shall be furnished with two (2) safety fuel gas shutoff valves,

wired in parallel and piped in series.

4.5 Systems shall fully support liquid and vapor propane fires, including seamless

progression from vapor to liquid fire scenarios.

5. CONTROL SYSTEM REQUIREMENTS

5.1 Fixed Control Console

(a) The primary control method shall be a fixed flame control console capable of

controlling all pilots, main fires, and effects, including sound and smoke.

(b) Console shall include:

i. NEMA 4X enclosure

ii. Commercial flame safeguard system for each fire effect

iii. Hard-wired emergency shutdown switch

iv. Key switch lockout

v. Operator-present “Deadman” switch

vi. Ability to independently control six (6) vapor and/or liquid fire zones

5.2 Wireless Remote Pendants

(a) Each prop shall include a wireless remote pendant capable of:

i. Controlling pilots, main fires, and effects

ii. Emergency shutdown of all fires

iii. Transition between vapor and liquid fire modes

iv. Operating ignition sequences

5.3 Shock Detection Disable

(a) Wireless transmitters shall include a shock-detection disable feature that

automatically halts all fire generation commands if the transmitter is dropped,

thrown, or impacted.

6. VEHICLE FIRE PROP REQUIREMENTS

6.1 General Construction

(a) Fixed (not portable)

IFB No. 26-25-SD | Page 5 of 9

Commodity Codes

• NAICS 611430Professional and Management Development Training

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