Project Information

Bid Title

BID: E26-01 Hot Mix Asphalt Paving, Roadway, Drainage and City Facility and Property Improvements

Issuing Agency

Phenix City

Location

Alabama

Published Date

Jan 12, 2026

Closing Date

Feb 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

BID: E26-01 Hot Mix Asphalt Paving, Roadway, Drainage and City Facility and Property Improvements @ 10 a.m. EDT

February 5 @ 10:00 am EST

Notice for Bids Bid | E26-01 HOT MIX ASPHALT PAVING, ROADWAY, DRAINAGE AND CITY FACILITY AND PROPERTY IMPROVEMENTS

TO OPEN THURSDAY, FEBRUARY 5, 2026, 10 A.M., EASTERN TIME

The City of Phenix City is seeking bids for BID # E26-01 Hot Mix Asphalt Paving, Roadway, Drainage and City Facility and Property Improvements

Bids must be submitted in a sealed envelope marked: E26-01 Hot Mix Asphalt Paving, Roadway, Drainage and City Facility and Property Improvements

Bids must be submitted no later than Thursday, February 5, 2026 at 9:00 a.m., Eastern Time at:

Phenix City Finance Department
Attn: Purchasing Agent
601 12th Street, Second Floor
Phenix City, Alabama 36867

Bids will be opened in the City Council Chambers located at 1111 Broad Street, Phenix City, Alabama.

The City reserves the right to waive any informalities, or to reject any or all bids, and to award the contract to the best and most responsible bidder.

A 5% bid bond or cashier’s check must be submitted with all bids. Failure to furnish cashier’s check or bid bond will cause bid to be rejected.

For further Specifications, please view the official “Notice for Bid” attached.

For additional information, please contact Angel Moore at 334-448-2760.

View the official Notice for Bid .

Attachment Preview

BID FORM

THIS IS AN INQUIRY - NOT AN ORDER

Date: __January 9, 2026__ __ Bids Close On: ______February 5, 2026_______ Time: ______9:00 AM___________

Bids to be delivered to: Finance Department, City of Phenix City, Alabama, 601 12th Street, Second Floor, Phenix City, Alabama 36867

Please quote us prices on the articles or services listed below. The right is reserved to accept or reject all or any part of your offer, and to accept the offer the

City Council considers the most advantageous to the City. Any suggestions as to quantity to secure a better price are welcome.

Item No.

Quantity

Item

Please see attached documents

Unit Price

Total

BIDS MUST BE RETURNED IN A SEALED ENVELOPE TO THE ADDRESS ABOVE. MARKED: ___E26-01 Hot Mix Asphalt Paving, Roadway, Drainage

and City Facility and Property Improvements_

IF YOU MAIL YOUR BID BY FED EX OR AIRBORNE, ETC., PLEASE WRITE ON THE ENVELOPE ALSO: _ E26-01 Hot Mix Asphalt Paving, Roadway,

Drainage and City Facility and Property Improvements. NO BIDS WILL BE ACCEPTED AFTER __9:00 AM_, ON THE BID OPENING DATE. PLEASE

NOTE THAT THE TIME IS EASTERN (GEORGIA). BIDS WILL BE OPENED IN THE CITY COUNCIL CHAMBERS OF THE PUBLIC SAFETY BUILDING

LOCATED AT 1111 BROAD STREET, PHENIX CITY, ALABAMA 36867.

FOR ADDITIONAL INFORMATION, CALL: Engineering Department (334) 448-2760 .

GENERAL CONDITIONS OF BIDDING - READ CAREFULLY

1. Quote on alternates if unable to furnish items listed. State on face of bid exactly what you are furnishing. (Brand or Manufacturer’s Name).

2. Any catalog, or manufacturer’s reference in this proposal is descriptive, but not restrictive, and is used only to indicate type and grade.

3. Furnish specifications on all items bid.

4. The City of Phenix City is exempt from all Federal Excise Taxes. DO NOT include tax in your bid price or invoice.

5. PRICE MUST BE ITEMIZED. The City of Phenix City reserves the right to award item or total bid.

6. In case of a discrepancy between the unit price and the extension, the unit price will be taken.

7. The successful bidder will be required to have all applicable state and city business licenses.

8. This original request for proposal, along with any attachments, MUST BE SUBMITTED IN DUPLICATE.

9. A bid bond or cashier’s check in the amount of 5% of the total bid or a maximum of $10,000 must be submitted with all bids

The undersigned hereby offers to furnish and deliver the articles or services as specified above at the prices and terms there stated and in strict accordance

with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal.

Name of Business

By:

Authorized Representative - Must sign by hand

Business Telephone:

PUBLIC NOTICE

BID NUMBER E26-01

“HOT MIX ASPHALT PAVING, ROADWAY, DRAINAGE AND CITY FACILITY

AND PROPERTY IMPROVEMENTS”

PHENIX CITY, ALABAMA

The City of Phenix City will receive sealed bids at 601 12th Street, 2nd floor, for Hot Mix

Asphalt Paving, Roadway, Drainage and City Facility and Property Improvements Bid

until 9:00 A.M. EST on February 5, 2026 and the official bid opening will be at 10:00

A.M. EST, Thursday, February 5, 2026 in the City Council Chambers located in the

Phenix City Public Safety Building, 1111 Broad Street, Phenix City, Alabama. Copies of

the bid documents can be obtained by requesting bid number E26-01 at the Phenix City

Engineering Department, 1206 7th Avenue, Phenix City, Alabama. Mailed bids shall

arrive 1 day before the official bid opening. Hand delivered bids shall be submitted one

(1) hour before the bid opening. For additional information contact Angel Moore, City

Engineer/Public Works at (334) 448-2760.

ADVERTISEMENT FOR BIDS

Notice is hereby given that the City of Phenix City, Alabama will receive sealed bids for “Bid

Number E26--01. Hot Mix Asphalt Paving, Roadway, Drainage, City Facility and Property

Improvements until 9:00A.M. E.S.T on Thursday February 5, 2026. The official bid opening will

be at 10:00 A.M. E.S.T in the City Council Chambers located in the Phenix City Public Safety

Building at 1111 Broad Street Phenix City, Alabama 36867. The following specifications shall

apply:

GENERAL SPECIFICATIONS

1. All bids must be submitted on the attached bid form and sealed in an envelope. All bids

shall have clearly marked on the outside of the envelope the following: “Bid Number

E26--01 Hot Mix Asphalt Paving, Roadway, Drainage, City Facility and Property

Improvements”, the bidders name and state license number for general

contracting. Bids should be mailed or hand delivered to the City of Phenix City Finance

Department, Attn: Purchasing Agent, 601 12th St., 2nd Floor, Phenix City, Alabama

36867. Mailed bids shall arrive one (1) day before the official bid opening. Hand

delivered bids shall be submitted at 9:00 AM E.S.T, one (1) hour before the official bid

opening.

2. The bid shall be effective for one (1) year from the date of award. This contract can be

extended for a period of up to three (3) years if agreed upon by both parties and allowing

for rate increases for year 2027 and 2028

3. All items are to be completed in-place and shall be in accordance with current City of

Phenix City Public Works Manual. If not specified by the City of Phenix City, all material,

construction, and quality requirements shall be in accordance with the current Alabama

Department of Transportation Standards and Specifications, if applicable. The bidder

shall furnish all materials, equipment and labor for the transporting and placement of the

bid items.

4. All work performed for the City of Phenix City will be done so within the Corporate Limits

of Phenix City, Alabama. Minimum quantities (if any) required for each mobilization and

pay item should be provided with the bid on an attached sheet.

5. This bid may be utilized by any other governmental agency located in Russell County,

Alabama

6. The award will be to the lowest responsible bidder meeting specifications. The City of

Phenix City reserves the right to reject any and all bids. Quality, conformity to

specifications, past service and experience of bidders will be considered.

7. A bid bond or certified check in the amount of 5% of the total bid up to a maximum of ten

thousand dollars ($10,000) must accompany the submitted bid. Failure to furnish bid

bond or certified check will cause the bid to be rejected.

8. A performance bond in the amount of fifty thousand dollars ($50,000) valid for as long as

the contract is in effect, shall be submitted prior to beginning work.

9. Proof of Liability Insurance and Workman’s Compensation Insurance shall be submitted

before any work is started. The General Liability Insurance shall be a minimum of five

hundred thousand dollars ($500,000.00).

10. Any exceptions and/or substitutions to the specifications and/or items of work should be

listed in a detailed description on a separate sheet attached to the bid

11. No errors shall be corrected after the bids are opened. In the event of a discrepancy unit

prices will govern

12. Bids must be submitted on this form printed in ink or typed, signed in ink, and notarized.

13. Work shall begin within twenty-one (21) days after a Notice to Proceed is issued.

14. The City Engineering Department shall be notified no later than 48 hours prior to

beginning work and 24 hours prior to resuming work when suspended more than 48

hours. Failure to notify may result in work being rejected

15. The Contractor shall perform work deemed “Emergency Work” including, but not limited

to slope failures, storm pipe failures, sink holes, river walk repairs, and other work

considered critical infrastructure. The Contractor shall mobilize to perform “Emergency

Work” within 48 hours of notification of failure.

16. Pay estimates shall be submitted for each “Notice to Proceed” after the work is

completed and accepted by the City.

17. Traffic control devices shall conform to the Manual on Uniform Traffic Control Devices,

11th Edition and shall be furnished and installed by the bidder at no additional cost.

18. Bituminous Material Price Adjustments will apply to the items in this bid according to

ALDOT Section 109.03, Article (e) of the Standard Specifications. The base index will be

the index for the month of the award of this bid.

19. If requested by the City, test reports shall be submitted on all materials before final

payment will be made.

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20. A maximum gross vehicle weight (GVW) of 66,000 lbs is required. No Tri-axle trucks will

be allowed as loads exceeding 66,000 lbs GVW will be rejected

21. The bidder shall indemnify and hold harmless the City of Phenix City, its agents and

employees from all claims and suits relating to damages or injuries sustained by any

persons or property as a result of the work to be performed. The bidder is responsible for

conforming to all applicable laws and ordinances and obtaining any necessary license

and permits.

22. Except otherwise provided in this Agreement, any claim, dispute or other matter in

question arising out of or related to this agreement shall be subject to informal mediation

between the parties, which will be non-binding to resolve any dispute. If said matter

cannot be resolved through informal mediation, then in that event, either party in this

agreement can request formal non-binding mediation. If the parties do not resolve a

dispute through mediation, the method of binding dispute resolution should be the

following: Litigation in a court of competent jurisdiction in Russell County, Alabama or in

the United States District Court for the Middle District of Alabama. Dispute shall be

interpreted by laws of the State of Alabama.

23. The Contractor warrants to the City that all materials furnished under the Contract will be

of good quality, except such materials as may be expressly provided or allowed in the

Contract Documents to be otherwise, and that none of the Work will be Defective Work.

Contractor shall employ a sufficient amount of skilled employees and equipment to

perform the work in a quality and timely manner.

24. The Contractor shall provide a one-year warranty for all work performed under this bid.

25. If any of the Work is found to be Defective Work before the one year expiration from the

date of Substantial completion or each designated portion of the Work, the Contractor

shall promptly upon receipt of written notice from the Owner or Engineer, and without

expense to either, replace or correct the Defective Work to conform to the requirements

of the Contract Documents, and repair all damage to the site and its contents which is

the result of Defective Work or its replacement or correction.

26. Any questions concerning these specifications should be directed to Angel Moore, City

Engineer at (334) 448-2760

Signed: _________________________, this ______ day of _________________ 20___

Angel Moore, P.E.

City Engineer & Public Works Director

Cc: Shannon Davis, City Clerk

File

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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