Project Information

Bid Title

Bolton Hill Sports Complex Phase II Addendum 1

Issuing Agency

City of Veneta

Location

Oregon

Published Date

Mar 31, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Title:	BHSC PH II_Addendum 1
Category:	BOLTON HILL SPORTS COMPLEX PHASE II
Status:	Open

Publication Date/Time: 3/30/2026 12:00 AM Closing Date/Time: Open Until Contracted Related Documents: BHSC PH II_Addendum 1

Attachment Preview

DOUGHERTY LANDSCAPE ARCHITECTS

Bolton Hill Sports Complex Phase II

Date: March 30th, 2026

Veneta, Oregon

To: All Plan Holders of Record

Fr:

Eric Parsons, DLA Inc.

Re: Addendum #1

The following clarifications and revisions for the above-reference project are hereby incorporated by

addendum to the previously issued bid documents.

Project Manual – Revised: “Revise the bid documents so that all references to a bid closing date of

‘Thursday, April 2nd, 2026’ or ‘April 2nd, 2026’ are changed to ‘Monday, April 6th, 2026’ or ‘April 6th,

2026’ respectively, wherever they appear in the Project Manual (including the Invitation to Bid and

Instructions to Bidders).”

Project Manual – Instructions to Bidders; Page 3, Section 2 (f) “Bidder Responsibility”: Addition - All

questions regarding the Project must be submitted in writing to Kyle Schauer

kschauer@venetaoregon.gov, no later than 5:00 PM on April 1st, 2026.

Project Manual – Instructions to Bidders; Page 7, Section 12 “Solicitation Schedule”: Replace “April 6

(Monday) – Notice of Intent to Award” with “April 7 (Tuesday) – Notice of Intent to Award.”

Project Manual –Bid Schedule, Page 11 &12 - Revised: The attached Addendum #1 - Bid Schedule

supersedes the previously issued Bid Schedule.

Project Manual – SECTION 32 33 00- SITE FURNISHINGS,

• Part 1, SECTION 1.1.F – Add the Following: “F. Skate Stops”

• Part 2, SECTION 2.6 – Add the Following: Product: “2.6. Skate Stops: Available from Skate

Stoppers Diamond Insert Series (http://www.skatestoppers.com/Insert-DiamondSS.html)

Model: D R1-8, Material: Stainless Steel.”

• Part 3, SECTION 3.2.D – Add the Following Installation Instructions: “ D. Skate Stops: Install per

manufacturer’s written instructions and in locations show on Detail 1/L400.

Plans – Sheet C1.2 Revised: The attached Plan Sheet C1.2 supersedes the previously issued plan sheets

in their entirety. Changes include:

• Legend update to add tree removal symbol

Plans – Sheet C2.0 Revised: The attached Plan Sheet C2.0 supersedes the previously issued plan sheets

in their entirety. Changes include:

• Keynote 8 added

Plans – Sheet C3.0 Revised: The attached Plan Sheet C3.0 supersedes the previously issued plan sheets

in their entirety. Changes include:

• Grades labeled.

474 Willamette Street, Suite 305 Eugene, Oregon 97401

P 541 683 5803 F 541 683 8183

www.DLAdesign.com

Plans – Sheet C4.0 Revised: The attached Plan Sheet C4.0 supersedes the previously issued plan sheets

in their entirety. Changes include:

• Drainage trench dimensions added

• Scale updated

Plans – Sheet C5.1

• Detail 1/C5.1 Note (4) Removed ‘Turf Grasses”

Plans – Sheet C6.0 Revised: The attached Plan Sheet C6.0 supersedes the previously issued plan sheets

in their entirety. Changes include:

• Scale updated

Plans – Sheet L400

• Detail 6/L400 Note - DOWEL RAMP TO ADJACENT PAVING Add the following Instructions: “At

the construction joint between the sidewalk and play ramp slab, install 5/8 in. smooth steel

dowel bars, 12 in. in length, with 6 in. embedded in each adjacent concrete panel. Place dowels

at 20 in. on center, horizontally at mid‑depth of the slab, aligned normal to the joint. Dowels

shall be corrosion‑protected where required by the project specifications.”

Plans – Sheet L401

• Detail 11/401: Replace 18” depth dimension with 24” dimension.

• Detail 12/L401: Replace 18” main line depth dimension with 24” dimension. Replace 15” lateral

pipe depth dimension with 18” dimension.

Geotechnical Report – Addition: The Geotechnical Report is included as part of Addendum #1- 10-

250148-001 (Bolton Hill Sports Park Improvements, Veneta, OR FINAL).pdf

Contractor Questions - What is the estimated construction budget? Response: No, construction budget

will be provided.

Contractor Questions - What temporary utilities are going to be required for this project? What are the

associated permits with those utilities? Response: Contractor to determine. See Section 01500.

Contractor Questions – Bid Item No 37 Topsoil for 439 CY. Does this quantity include the filter

strip? Response: No, topsoil calcs do not include filter strip growing media

Contractor Questions - Some spots in the project files say the contractor has 150 days from notice to

proceed to complete the work, and other spots say 180 days. Response: As per the project manual -the

project which will be substantially completed within 150 days of the receipt of the notice to proceed and

the final completion day is 180 days from notice to proceed - 30 days after substantial completion.

Contractor Questions - The specs state all permits are required to be obtained by the contractor. What

are the expected required permits and their associated fees? Response: Over the counter plumbing

permit for the drinking fountain.

Contractor Questions – The same is mentioned for the utility connection work. Can you provide the

same clarification? Response: No additional permits required.

Contractor Questions - I also haven’t seen any answers from questions at the pre bid meeting posted. Is

that anticipated at some point? Response: At this solicitation, all questions are required to be

submitted by email so that we can provide a formal, written response and ensure consistent

communication to all bidders. Answers to eligible questions are being addressed through addenda or

written clarifications, rather than posting a separate Q&A document from the pre‑bid meeting.

Contractor Questions - Can you clarify who is responsible for testing on this project? Response:

Contractor to pay for testing as noted in project manual including Sections 31 20 00 – Earth Moving, 32

12 16 – Asphalt Paving, 32 13 13 – Concrete Paving

Contractor Questions - Please confirm that no electrical scope (site lighting, power distribution, etc.) is

included in this project. Confirm that only low-voltage irrigation wiring is required and a location for

connection to Phase 1 will be provided. Response: Yes, low voltage irrigation wiring is all that is required

with point of connection to phase 1 shown on irrigation plan.

Contractor Questions – Bid Item 25 Drainage fill – is this intended to cover the 6” depth of drainage fill

within the play area only? Please clarify. Response: Drainage fill is for all drainage fill on site including

under the play area, filter strip and drainage trench.

Contractor Questions – Drainage trench. It appears there is just one very small area near the drinking

fountain. Please clarify/confirm the extent of the drainage trench. Please clarify

measurement/payment. Response: Dimensions added to plan to clarify extent of drainage trench. Pay

for drainage trench will be broken out by component parts.

Contractor Questions – There appears to be 2 new concrete spillways/splash pads shown at the east

end of the new parking lot, however there are no notes or callouts for them to be constructed. Please

clarify. Response: The splashpads at the planter will be constructed during Phase 1 with the planter.

Contractor Questions – Filter strip (4” perf pipe/fabric/drainage fill, 12” growing medium). Will a filter

strip bid item be added in a forthcoming addendum? Or will each item within be included in separate

bid items with new quantities? Response: Each item will be included separately to the bid items. See

updated quantities

Contractor Questions – Bid Item 11 Concrete curb ramp – 2EA. Sheet C2.0: There appears to be 2 EA

ramps at the crosswalk on the entry drive lane, however there is a 3rd note 2 and a long strip of what

appears to be detectable warning shown near the ADA parking stalls. The long strip of detectable

warning shading has no note 8 callout. Please clarify. Response: There are only two "Curb Ramps" at

the crosswalk on the entry drive. The 3rd (2) keynote is incorrect and will be removed. The long strip of

detectable warning in front of the ADA parking stalls is flush curb. Keynote 8 will be added to plans.

Contractor Questions – Parking Lot elevations - After stripping, there appears to be some low areas that

would need some minor fills to design sub grade (2-6” in some areas, none needed in others). It appears

there will be app. 100 CY needed to bring the parking lot area up to sub grade prior to the 12” crushed

rock base. It appears there might be app. 100 CY of usable excavated material from the site. Will this be

measured/paid under the crushed rock item for more CY, or do you expect/anticipate the contractor to

use excavated material and include costs within the excavation item? Please clarify. Response: Per spec

section 31 20 00 Earth Moving, soil fill under walks and pavements is to use engineered fill (section

3.15). See Section 2.1 for engineered fill description. Engineered fill is to be bid as part of the

Earthwork/Rough grading bid item.

Contractor Questions – The specs also mention lime and cement treatments on the base, but I don’t see

those specifically called out anywhere to be performed. Can you please confirm if these will be

required? Response: No lime and cement treatment required.

Contractor Questions – Sheet C1.2, there is mention that any exposed utilities need to be plugged per

detail 9 on C5.1, but that detail doesn’t show the plugging details. There are also no notes on the sheets

to help quantify what all needs to be plugged. Can clarification be provided on this please? Response:

No existing utilities are expected to be abandoned and needing to be plugged on this phase. Sheet note

removed.

Contractor Questions – Also on sheet C1.2 there are bolded X’s with circles around them, but no note or

legend to state what these are for. Please clarify. Response: Bolded X's are for tree removal. Sheet

legend updated to reflect tree removal.

Contractor Questions – At the east end of the parking lot, it appears the new standard curb is to abut

the phase 1 planter wall? Is that section to be dowelled and epoxied? Response: New standard curb

abutting the plant wall does not need to be dowelled and epoxied to planter wall.

Contractor Questions – Sheet C1.2 mentions that the contractor needs to obtain a demolition permit.

Can clarification be provided on the fees required for this? It also mentions right below that, that we

need to obtain any other required permits. Can clarification be provided on what other permits are

needed and the fees associated with those as well? Response: No separate demolition permit required

and no other permits other than plumbing anticipated

Contractor Questions - I don’t see any details to show what the benches or litter receptacles are. Can

we get details so we fully understand what we are installing and the required process? – Response: See

Specifications

Contractor Questions - At the NE side of the project, the boundary between phase 1 and 2 is shown, but

it’s not super clear what part of the curb and outlets are expected to be completed in phase 2. It also

appears the curb is marked as double on the SW face of this area, is that correct? I also don’t see any

details or notes on the splash pad / outfalls in this area. Can you please clarify these? – Response:

Planter wall and curb inlets are being constructed as part of phase one . Phase 2 will construct the curb

that is against the planter wall.

Contractor Questions - Can you please provide clarification on the meaning and location of Sheet Note 5

on C3.0? – Response: There is an existing fence along the south property line that needs to be preserved

and protected during construction. Provide a 1 foot flat bench at existing grade at existing fence as to

not undermine and damage fence during construction.

Contractor Questions - On Sheet C4.0 – I see the invert elevations for the pipe, but not finish elevations

or rim elevations for the structures, can these be provided so we can get an accurate depth for all the

utilities? – Response: Grading plan (sheet C3.0) contains all elevation points for finish grade of proposed

work. We do not provide rim elevations for cleanout as they are to be set at the finish grade elevation.

Sheet C4.0 does give rim elevations for landscaping drains and outfalls.

Contractor Questions - The asphalt specs mention a pre-paving herbicide treatment, don’t specify if it

will be required for this project. Can you confirm please? – Response: Provide treatment and application

per spec section 32 12 16 Asphalt Paving.

End of Addendum # 1

BID SCHEDULE

1 Construction Mobilization / Demobilization/

General Conditions

1

LS

2 Construction Survey

1

LS

3 Demolition and removals

1

LS

4 Earthwork/Rough Grading

1

LS

5 Tree Protection

1

LS

6 Erosion/ Sediment Control

1

LS

7 1/2" Dense HMAC - 4" thickness

14,744

SF

8 Typical Concrete Paving 5" Thickness (Vehicular)

789

SF

9 Typical Concrete Sidewalk 4" Thickness

5,559

SF

10 Base Course

622

CY

11 Concrete Curb Ramp

2

EA

12 Standard Curb

655

LF

13 Flush Curb

66

LF

14 Wheel Stop

6

EA

15 Curb Ending

9

EA

16 ADA Parking Sign

2

EA

17 Striping (Parking and Basketball court)

1

LS

18 Drainage Fabric

519

SF

19 4" Perforated Pipe

200

LF

20 Storm Landscape Drain

1

EA

21 Rip -Rap 2"-4" Ballast Aggregate

6

CF

22 2" Water Line

132

LF

23 Drinking Fountain & Installation

1

EA

24 Double Check Valve Assembly

1

EA

25 Drainage Fill

1

LS

26 ADA Ramp for Play Area - Complete Installation

1

LS

27 12" Concrete Thickened Edge at Play Area

209

LF

28 Concrete Seatwall

55

LF

29 Benches Installation (OFCI)

4

EA

30 Bike Rack Installation (OFCI)

5

EA

31 Litter Receptacle Installation (OFCI)

1

EA

32 Basketball hoop including Sleeve & Footing

1

EA

33 Proposed Boulders

7

EA

34 Double Swing Gate

1

LS

35 Concrete Mow Edge as per detail 3/L400

31

LF

36 Skate Deterrents

21

EA

Addendum #1

BID SCHEDULE

Page | 11

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.