Project Information

Bid Title

Water Wastewater Treatment Chemicals

Issuing Agency

City of Winston-Salem

Location

North Carolina

Published Date

Jul 13, 2026

Closing Date

Jul 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

FB2714

Original Source

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Bid Documents

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Project Description

Bid Number:	FB2714
Bid Title:	Water Wastewater Treatment Chemicals
Category:	Formal Bids
Status:	Open

Description: End of Question Period: 2:00 PM, July 14, 2026 Publication Date/Time: 7/13/2026 8:00 AM Closing Date/Time: 7/21/2026 2:00 PM Contact Person: Randoll Surles randolls@cityofws.org Related Documents: 2026 Water-Wastewater Treatment Chemicals FB2714

Attachment Preview

INVITATION FOR BID

Water & Wastewater Treatment Chemicals

CITY/COUNTY UTILITY COMMISSION

Unpriced Technical Proposals Will Be Received until

2:00 PM, July 21, 2026

In CITY HALL ROOM 324

BY CITY/COUNTY PURCHASING

Proposals shall be delivered electronically with all

required bid forms scanned and submitted as a single PDF

with the subject line “Water & Wastewater Treatment Chemicals

”

and email to: bids@cityofws.org

Pursuant to NCGS 143-129, sealed unpriced technical proposals endorsed “WATER &

WASTEWATER TREATMENT CHEMICALS, FB2714” will be opened by City/County

Purchasing at the place and time noted above. The Utility Commission reserves the right to reject any

and all proposals, and to waive any informalities in the bidding procedures.

BIDDERS SHALL SUBMIT UNPRICED TECHNICAL PROPOSALS ELECTRONICALLY. It is

the bidder’s responsibility to confirm receipt of their bid proposal.

For additional instructions on submitting bids, contact Randoll Surles or 336-747-6970 during regular

office hours. End of question period is 2:00 PM, July 14, 2026.

Bidding Agent:

Randoll Surles

Buyer - Purchasing

Randolls@cityofws.org

SPECIFICATIONS PREPARED BY:

Utilities staff

Paul Morrison

FB2714

Water & Wastewater Treatment Chemicals

Page 1 of 24

INSTRUCTIONS TO BIDDERS

PROCUREMENT METHOD: This IFB will be conducted as a multistep competitive sealed bid

consisting of Phase 1 – Unpriced Technical Proposals and Phase 2 – Price Proposal/Reverse Auction. The

Buyer has partnered with eBridge to host this bidding event on its web-based bidding platform.

Phase 1 – Unpriced Technical Proposals: Bidders shall submit unpriced technical proposals, which

include all requirements per this IFB no later than the IFB due date and time listed in the IFB Timeline.

Pricing will only be accepted in Phase 2 during the reverse auction and only from Bidders whose

unpriced technical proposals were found acceptable during Phase 1.

Phase 2 – Price Proposal/Reverse Auction: All pricing will ONLY be accepted during the live online

reverse auction. Bidders with unpriced technical offers that were approved by the Buyer during Phase

1 will receive a Formal Invitation Email from eBridge to participate in the live online reverse auction

scheduled for the date and time listed in the IFB Timeline. These Bidders will be required to complete

a one-on-one bid system training session with eBridge prior to entering an initial bid.

Pricing submitted during the online reverse auction shall be all-inclusive FOB to delivery location.

No additional charges will be accepted.

Bidders must also review the attached eBridge Information and return the Electronic Bid Event Form as

instructed. By responding to this IFB, you are accepting that if awarded a contract, you will be obligated to

pay a three percent (3.0%) transaction fee to eBridge pursuant to the Electronic Bid Event Form and Terms

and Conditions found in the eBridge Information.

IFB TIMELINE

Milestone Date & Time

July 8, 2026

July 14, 2026, by 2:00PM ET

July 15, 2026

July 21, 2026, by 2:00PM ET

Milestone Date & Time

July 24, 2026

July 27 - 28, 2026

July 29, 2026 by 3:00PM ET

July 30, 2026 at 11:00AM ET

PHASE 1

Milestone

Bid Issued

Deadline for all Questions to be Submitted

Answers Posted

Unpriced Technical Proposal Due

PHASE 2

Milestone

Formal Invitation Issued to Approved Participants

Bid System Training with eBridge

Initial Bid Due into the eBridge Bid System

Reverse Auction Opens

READ, REVIEW AND COMPLY: This entire set of documents constitutes the IFB. It shall be the

bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with

all requirements specified herein. This IFB sets forth the minimum requirements that all submissions shall

meet. Failure to submit proposals in accordance with this request may render the proposal unacceptable.

Costs incurred by any Bidder in the preparation of his/her response to the IFB are the responsibility of the

Bidder and will not be reimbursed by the City of Winston-Salem. Bidders shall not include any such

expenses as part of their proposals.

FB2714

Water & Wastewater Treatment Chemicals

Page 2 of 24

INSPECTION OF SITES:

Each bidder should visit the site of the proposed work and fully acquaint himself with the existing conditions

relating to the service. Each bidder should fully inform himself as to the facilities involved and any

difficulties and restrictions involved in performance of the Contract. The Contractor by the execution of

the Contract shall in no way be relieved of any obligation under it due to his failure to receive or examine

any form or legal instrument or to visit the site and acquaint himself with the existing conditions. The City

of Winston Salem will be justified in rejecting any claim based on facts that the bidder should have been

aware of as a result of his site inspection.

PREPARATION AND SUBMISSION OF BID:

Please read all instructions carefully before preparing and submitting your bid.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply

with any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the

bid.

• The Proposal forms furnished herein must be used and shall not be altered in any manner.

• All entries on the itemized proposal form shall be written in ink or typed.

• Changes in any entry shall be made by marking through the entry in ink and making the correct

entry adjacent thereto in ink. A representative of the Bidder shall initial the change in ink. Do not

use “White Out” or similar product to make corrections.

• The bid shall be properly executed. All bids shall show the following information:

➢ Name of individual, firm, corporation, partnership, or joint venture submitting bid.

➢ Name of individual or representative submitting the bid, position or title.

➢ Signature of person authorized to submit a bid of behalf of the company.

• Proposals submitted by corporations shall bear the seal of the corporation.

• The unpriced technical proposal or bid placed during the reverse auction, shall not contain any

unauthorized additions, deletions, or conditional bids.

• The bidder shall not add any provision reserving the right to accept or reject an award, or to enter

into a contract pursuant to an award.

• Required forms: Proposal Form, Signature Page, Non-Collusion Affidavit. Any Addenda issued

which affects the quantity or price must be acknowledge.

Bids may be submitted electronically or by hardcopy. See cover page for instructions.

PROPOSER QUESTIONS AND INQUIRIES:

Questions relative to this IFB must be submitted Electronically only to Randoll Surles, e-mail

Randolls@cityofws.org . All inquiries must be made by the End of Question Period. The City will

provide written responses to all inquiries received by this date, and responses will be made available to all

recipients of this IFB. Any oral responses made by any representative of the City may not be relied upon.

Any supplements or amendments to this IFB will be in writing and furnished to potential bidders.

BID AWARD:

Pursuant to N.C.G.S. 143-129, the award will be made to the lowest responsive, responsible Bidder taking

into consideration quality, performance, and time specified in the proposal for completion of work. The

Owner reserves the right to hold bids for a period of sixty (60) days.

EQUIPMENT AND TOOLS:

The contractor shall use no equipment or tools that are owned by the City of Winston-Salem unless so noted

in the Specifications. Neither shall the contractor utilize any employees of the City of Winston-Salem in

performing the contract, except for opening locked gates, doors, etc., and giving directions.

FB2714

Water & Wastewater Treatment Chemicals

Page 3 of 24

MATERIALS:

No materials shall be stored on site and the City of Winston-Salem is not responsible for any materials,

equipment or tools lost or stolen from the site. Any materials needed to complete the job shall be included

in the bid.

CLEAN-UP:

The area of work shall be cleaned so that the City of Winston-Salem shall not incur any additional costs to

make the area suitable for the educational process. Also, the Contractor shall utilize no trash receptacles or

dumpsters owned by the City of Winston-Salem. All trash and debris shall be properly disposed of off the

property. This will be monitored by the City of Winston-Salem.

PERFORMANCE OF WORK:

All work shall be performed at the highest level of quality. The City shall be responsible for determining

the quality of work, and may notify vendor of the same. The City reserves the right to inspect the service

of the vendor, to request log sheets and information related to vendor visits to City facilities. If the City

determines that corrective action is needed, the City will inform the vendor of such action. Failure to take

corrective action as directed shall be grounds for termination of the contract.

TERMINATION OF CONTRACT:

If the vendor fails to perform as outlined herein, the City may terminate the contract by 10-day written

notice at its discretion and be liable only for that portion of product delivered.

FB2714

Water & Wastewater Treatment Chemicals

Page 4 of 24

NOTICE TO PROPOSERS

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the Services subject to this IFB that

would be in the best interests of the City

• To issue addendums and/or additional requests for information

• To require one or more service providers to supplement, clarify, or provide additional information

in order for the City to evaluate the responses submitted

• To negotiate a contract with one or more service providers based on the information provided in

response to this IFB.

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s document(s)

is opened and the bidder is determined to be a participant in the solicitation process and shall be subject to

public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must claim any applicable

exemptions to disclosure provided by law in their response to this IFB. Bidders must identify materials to

be protected, and must state the reasons why such exclusion from public disclosure is necessary and legal.

The City reserves the right to make all final determination(s) of the applicability of North Carolina General

Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a proposal on the services requested herein shall be considered as a representation that

the proposer is familiar with all federal, state, and local laws, ordinances, rules, and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the proposer discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or regulation,

it shall be reported to the City in writing without delay.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA) and

all rules and regulations promulgated thereunder. By submitting a proposal, the successful bidder agrees

to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any manner

arising out of, or connected with, the failure of the Company, its subcontractors, agents, successors, assigns,

officers, or employees to comply with the provisions of the ADA or the rules and regulations promulgated

thereunder.

The successful bidder agrees that in carrying out this contract, compliance will be maintained with all

applicable federal, state, and local laws, specifically including, without limitations, the Occupational Safety

and Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

E-Verify Compliance:

Per N.C.G.S. 143-133.3, Contractor compliance with federal E-Verify Law is required and will be so stated

in the contract agreement. Contractor shall comply with the requirements of Article 2 of Chapter 64 of the

North Carolina General Statutes. Further, if the Contractor utilizes a subcontractor, the Contractor shall

require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina

General Statutes.

FB2714

Water & Wastewater Treatment Chemicals

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Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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