Project Information

Bid Title

2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF AERIAL DAMAGE ASSESMENT

Issuing Agency

Peace River Electric Cooperative

Location

Florida

Published Date

Apr 14, 2025

Closing Date

Apr 15, 2025

Government Level

State & Local

Status

Closed

Ref. #

2025-02

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Main

Agency
Peace River Electric Cooperative

Status
Active

Fiscal Year
2025

Primary Contact
Van Crawford

Title
2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF AERIAL DAMAGE ASSESMENT

Secondary Contact
Tim Gibson

Number
2025-02

Tertiary Contact

Type
Request for Proposal

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
No

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
PRECO is seeking quotes and proposals for a Damage Assessment Service provider for the following:

1.        Damage Assessment will consist of damaged assets recorded by aerial imagery throughout PRECO territory.

2.        Assessment images must contain or include corresponding metadata/exif data including, but not limited to, latitude, longitude, altitude, and image bearing.

3.        GPS coordinates of images must be accurate to within 20 feet.

4.        All assessments must include approximate distances from PRECO assets at time of image capture.

5.        Provide PRECO with restoration progress and projection reports as requested.

6.        Damage assessment process (assessment software, procedures) must be reviewed by PRECO for approval.

7.        Any special tools or equipment (as directed by PRECO) will be reimbursed.

8.        Mobilization/Demobilization – PRECO will reimburse fees based on the rates for labor and number of hours per day actually spent by the particular individual and equipment in fight, plus fuel, lodging, and material needed to complete the mob/demob. All rates, times, and extras (fuel, lodging, materials, etc.) must be coordinated with PRECO approval.

9.        Contractor will mobilize the Damage Assessment team within 24 hours of approval.

Dates(All times are listed as EST )

Broadcast Date
2/14/2025 12:00 PM EST

Question End Date
4/11/2025 5:00 PM EST

Due Date
4/15/2025 2:00 PM EST

Bid Opening Date

Pre-Bid Conferences

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Documents

Total: 2

Type	Name	Description	File Type
Contract	PRECO Master Services Agreement-FEMA Compliant-2025.pdf	MASTER PROFESSIONAL SERVICES AGREEMENT	PDF
Request for Proposal	Distribution and Transmission Aerial Storm Damage Assesment RFP 2025.pdf	2025 DISTRIBUTION AND TRANSMISSION STORM RELIEF AERIAL DAMAGE ASSESMENT	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 6

Question	Date Asked	Answer	Date Answered
PRECO uses ArcGIS as a platform. Field Maps is an app from this platform that captures before and after images. These are needed for FEMA documentation. The hours of operation depend on how catastrophic the storm is. There is not really a set amount requested, only time worked to complete the project. As far as Drones, PRECO will need to have the assessment done quickly due to the amount of personnel coming in to do the restoration. PRECO currently has 3386 miles of OH line covering 10 counties. The drone may not be an effective way to assess it. I believe this covers all your questions. If not, please don`t hesitate to reach out.	2/17/2025 2:22:15 PM
Lodging and Fuel will be provided once your team has been registered into PRECO`s Storm Registration.	3/10/2025 10:10:14 AM
Does PRECO just want assessment from still photography or would other methods be utilized (LiDAR, Thermal Analysis, Video, etc.) Still Photography is what PRECO is after.	3/21/2025 2:12:30 PM
What level of detail is PRECO expecting from the storm assessment data? (Do you want to see downed poles, for example, or full inspection capable of identifying broken insulators?) PRECO expects before images of the damages sustained and after pics of the damages repaired. This would include poles down, leaning poles, conductors down, ROW, and such.	3/21/2025 2:32:16 PM
The maximum distance from the pole should be no more than 75 feet, and the maximum elevation of the pole should be no greater than 25 feet above. Just assessment still photography. Daily would be preferable. We need a dump of photographs and a corresponding spreadsheet that includes the following information: a.        X coordinate b.        Y coordinate c.        Z coordinate d.        Heading e.        Date of Photo f.        Time of Photo g.        Unique Identifier of Vehicle	3/24/2025 7:40:12 AM
Is PRECO using the minimum of ten (10) years distribution utility experience as a hard line for the damage assessors and area field manager experience? Answer: PRECO prefers experience and knowledge in the distribution field. It best explains the contractor`s needs in section 12 of this agreement.	4/4/2025 8:57:02 AM

Commodity Codes

Total: 3

Code	Description
[905-4]	Aerial Photogrammery Services
[905-5]	Aerial Photography
[905-14]	Airplane/Helicopter Services (Not Otherwise Classified)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237130Power and Communication Line and Related Structures Construction

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.