Project Information

Bid Title

Proposal for Facility Infrastructure and Systems Upgrade

Issuing Agency

Navajo Nation

Location

Arizona

Published Date

Oct 30, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

BID No. 25-10-3902SB

Original Source

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Bid Documents

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Project Description

• Proposal for Facility Infrastructure and Systems Upgrade.pdf (377.38 Kb)

Navajo Nation Tuba City Juvenile Detention Center
BID No. 25-10-3902SB

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Request for Proposal

Tuba City Juvenile Detention Center

Facility Infrastructure and Systems Upgrade

BID# 25-10-3902SB

Date: October 22, 2025

Project Title:

Tuba City Juvenile Detention Center is seeking proposals from qualified and experienced

contractors to provide comprehensive services and a five – year preventative maintenance

program for critical facility systems.

Proposal Due Date:

Friday November 21, 2025 @ 3:00pm MST

LATE PROPOSALS WILL NOT BE ACCEPTED

Proposal:

All interested and qualified parties are invited to review/respond to this Request for Proposal at

their discretion. All questions pertaining to the RFP as a respondent may contact Sammy

Manymules, Building Maintenance Supervisor at the Navajo Nation Department of Corrections-

Tuba City District. Phone: (928) 280 - 7369 or email: sammy.manymules@navajo-nsn.gov

There will be an on-site pre-bid meeting on November 14, 2025, at 8:00 am DST. All parties

responding to this bid are instructed to submit or send three (3) proposals to the following

address:

The Navajo Nation Department of Corrections – Tuba City District

Attention: Jennifer Babbitt, Corrections Lieutenant

240 S. Main Street (Building B)

P.O. Box 1899

Tuba City, AZ 86045

Responses to this bid shall be sent in a sealed envelope, including a return address, and clearly

marked on the outside of the envelope the following:

BID# 25-10-3902SB

Tuba City Juvenile Detention Center

Facility Infrastructure and Systems Upgrade

DO NOT OPEN-BID PROPOSAL

GENERAL INFORMATION AND GUIDELINES FOR THIS RFP

JUVENILE DETENTION CENTER -TUBA CITY DISTRICT

TUBA CITY, AZ (Facility Infrastructure and Systems Upgrade)

1. DESCRIPTION OF THE ORGANIZATION

The Tuba City Juvenile Detention Facility serves both male and female youth offenders,

providing secure housing, rehabilitation programs, and support services aimed at

promoting accountability, personal growth, and successful reintegration into the

community.

2. SCOPE OF THE CONTRACT

The Tuba City Juvenile Detention Center intends to enter into a professional services

contract with the (1) one responsible, qualified and independent General Contractor to

provide work as described.

3. RESPONDENT REQUIREMENTS

All respondents must have the capabilities listed herein, including sufficient detailed

information regarding experience and expertise in meeting the following requirements:

a. A qualified and experienced vendor with a consistent history of implementing

facility infrastructure upgrades and systems enhancements.

b. A resume & Statement of Qualifications

c. The Navajo Business Opportunity Act 5 NNC § 201, 205 will apply.

d. All workmanship and materials shall comply with applicable Safety Codes

(OSHA).

e. In detail provided how the company would accomplish the objectives described

in the scope of work.

f. Provide Resume & Credentials of Employees working on building.

4. SCOPE OF WORK

The Tuba City Juvenile Detention Center, is seeking a General Contractor that can

provide and conduct all the following services:

a. Water Heater System Upgrade to Boilers

i. Provide all necessary labor and materials to form and pour new

equipment pads using 3000 psi concrete, securely pinned and doweled

into existing concrete flooring.

ii. Provide labor and materials for removal and disposal of existing water

heater systems.

iii. Install new equipment and piping, ensure safe isolation and

disconnection of electrical, water, and gas piping. Perform modifications

of domestic water piping, gas piping for temperature water needs and

electrical connections to temperature systems.

iv. Furnish equipment, rigging labor and material for installation as detailed:

Provide and install new domestic water equipment as follows: two (2)

Parker Kelly Mach N’ Roll C1050 LP NURO boilers, two (2) 210 – gallon

125 psi vertical tanks, two (2) condensate neutralization kits, and 8” SS

double wall flue piping for each boiler.

v. Electrical and Minor Controls (between boilers) as detailed: Provide and

install new conduit and wire and required for electrical connection to

new boilers. Furnish and install Emergency Shut Down button at

doorways.

vi. Provide and install new domestic hot water and gas piping as detail: New

type L copper pipe and fittings for domestic water. New schedule 40

carbon steel pipe and fittings for gas piping. New domestic hot water

insulation to match existing. Modify existing pipe layout as required for

new equipment installation. Install of the new valves for manual boiler

isolation and unit switch over. Install back flow preventor. Make – up

water station for hydronic side boiler.

vii. Provide 5 – Year preventative maintenance on equipment, parts, and

labor.

b. 3” Backflow Preventor Installation

i. Provide and install one (1) new domestic water backflow preventer as

detailed: furnish equipment, rigging, labor and material for installation of

above equipment.

ii. Provide factory startup of above listed equipment.

iii. Provide 5 – Year Preventative Maintenance on equipment, parts and

labor.

c. AC – Gas Pack Units Service

i. Provide labor and equipment for providing an equipment service on 18

existing Gas Pack units.

ii. Service will include cleaning heating unit, check filters, change as needed,

verify refrigerant pressures, check propane line, check heating unit, check

coil cleaning and verify coil condition, check burner and heater flame,

Voltage and amp draw on compressor and condenser fan motors.

iii. Any repairs that are required will require estimate per repair.

iv. Provide a scissor lift for rooftop AC unit access; anticipated rental period

is approximately one week.

d. HVAC Duct Cleaning

i. Provide labor and equipment to clean the supply and return air ducts

throughout the juvenile facility.

ii. Any repairs that are required will require an estimate per repair.

iii. Provide a scissors lift for access to air ducts; anticipated rental period is

approximately one month.

e. Annual Generator Testing

i. Perform Annual Generator Testing

ii. Diagnostic testing only

iii. Any repairs that are required will require estimate per repair.

f. Upgrade Water Treatment Plant

i. Provide and install anti – scale system, four (4) each Oneflow scale

prevention device using no salt or chemical additives.

ii. Provide and install one (1) expansion tank.

iii. Provide one year warranty on parts, labor and equipment.

g. Roof top Access

i. Install from ground to rooftop 18 feet access ladder with modified a

secure mechanism with locking non – access, restricting entry to

authorized personnel only.

ii. Install and modify on rooftop access ladder, two (2) each 13’, one (1)

each 5’ access ladder, and eight (8) each 4’ access ladder.

5. REQUIREMENTS

The respondent will furnish all requested (required) information as specified in the RFP

(Section 4. Proposal Content and required information)

6. PROPOSAL CONTENT AND REQUIRED INFORMATION

Please utilize the outline described below with 3 copies.

a. Organization letter expressing your interest and a brief description of your

proposed services. (DO NOT reveal or make reference to the cost in this letter).

b. Costs are to be submitted in a separate sealed envelope. (Detailed breakdown

of costs: Materials, Labor, and other applicable costs: Navajo Nation Tax 6%).

c. Organization qualifications and project experience on the Navajo Nation. Include

project site(s), and site contact information.

d. Scope of Work.

e. Product Specification including cut sheets.

f. Design (detailed plans).

g. Schedule.

h. Copies of licenses, certifications, insurance certifications, and a Performance

Bond, Recent Revised 2018 W-9 form, Navajo Nation Debarment Forms, and

Navajo Nation Business License (Navajo Owned Business).

i. Compliance: Any proposal that do not adhere to this format and do not address

each specification, requirement, or scope of work as outlined, may be deemed

non-responsive and rejected on that basis.

7. EVALUATION PROCESS (Pre-qualifying process)

a. Evaluation Criteria

i. Qualifications and credentials in preforming the service sought (15

points)

ii. Work experience on the Navajo Nation. This includes the capabilities to

provide all requested services. (15 points)

iii. Resume or other description of qualifications of relevant experience (15

points)

iv. Scope of Work (15 points)

v. Proposal Packet Completeness (6 points)

1. Navajo Nation Debarment (1 points)

2. W-9 Form 2018 (1 points)

3. Certification (1 points)

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 561210Facilities Support Services

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