Project Information

Bid Title

On Call Audio Visual Services

Issuing Agency

City of New Haven

Location

Connecticut

Published Date

Oct 8, 2024

Closing Date

Oct 24, 2024

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: On Call Audio Visual Services

Addenda: 0

Release Date: 10/8/2024

Due Date: 10/24/2024

Post Information

Posted At:Tue, Oct 8, 2024 3:00 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The contractor will provide audio-visual equipment and support for school events such as assemblies, concerts, meetings, performances, and presentations. Vendor is expected to set up and operate audio-visual equipment including projectors, sound systems, microphones, and lighting.

Responsibilities & Duties:

1. Provide audio-visual equipment and support for school events such as assemblies, concerts, meetings, performances, and presentations.
2. Set up and operate audio-visual equipment including projectors, sound systems, microphones, and lighting.
3. Troubleshoot and resolve any technical issues that may arise during events.
4. Provide training and support to school staff on the proper use of audio-visual equipment.
5. Maintain and repair audio-visual equipment as needed.
6. Provide recommendations for upgrades and improvements to audio-visual equipment.
7. Cover audio and video needs for school productions, music performances, and ceremonies such as graduations.
8. Build, maintain and update equipment inventory database
9. Support the training of technicians to operate equipment in a safe and effective manner
10. Support theater staff and vendors where applicable

Expectations:

1. The contractor will be available on an on-call basis to provide audio-visual services for school events.
2. The contractor will guarantee availability if given (3) business days' notice.
3. The contractor will respond to service requests within a reasonable timeframe.
4. The contractor will provide high-quality audio-visual services that meet the needs of the school district.
5. The contractor will maintain a professional and courteous demeanor when working with school staff and students.
6. The contractor will adhere to all school district policies and procedures.
7. The contractor will make every effort to provide coverage for any late-notice events
8. Ability to live stream district events such as board meetings, athletics
9. Set up and operate sound, music and mixer for Athletics events
10. The contractor must provide own lift equipment when needed and the proper lift operation training documentation.
11. Must possess personal maturity, patience and dependability.
12. Must possess the ability to work a flexible schedule including weekends and evenings. Available in the afternoon, evening and weekends for event coverage.
13. Must possess the industry connections to source replacement parts for dated equipment.
14. Vendor must provide apparatus and licensed operator for all equipment needed to perform work. This includes but is not limited to lifts, scaffolding, ladders

Background

Qualifications:

• CTS Certification required
• Must have experience in the classroom, library, cafeteria, auditorium and theater function
• Must have knowledge of Yamaha, Heath & Allen, etc.
• Must be experienced in managing audio boards of up to 24 channels
• Background in video and audio recording, projection, broadcast, stage lighting and audio systems is required
• Must have knowledge of ADA compliance for the auditorium and classroom sound and audio equipment.
• Knowledge of ADA compliance for Auditorium and classroom sound pin electrical systems
• Knowledge of all lighting systems, ETC, Strand, Color Tran, dimmer packs, three-pin electrical systems
• Must have knowledge of YouTube and Facebook posting, streaming and editing
• Ability to troubleshoot and make routine repairs to auditorium systems in-house
• The contractor must have experience in providing audio-visual services for schools or similar organizations.
• The contractor must have a thorough understanding of audio-visual equipment and technology.
• The contractor must have excellent communication and customer service skills.
• The contractor must be able to work independently and as part of a team.
• The contractor must have a valid driver's license and reliable transportation and maintain a valid driver license for CT.
• The contractor must have a reasonable inventory of equipment readily available to be utilized in covering our events.
• Demonstrated ability to take initiative and work independently without direct supervision
• Ability to set, manage, and coordinate multiple priorities
• Demonstrated ability to establish and maintain effective working relationships with students, staff and community groups
• Thorough knowledge of compliant wireless systems conversion to digital audio.

Timeline

Solicitation/Advertise Date:

October 8, 2024

Question & Clarification Deadline:

October 18, 2024, 3:00pm

Bid Due Date:

October 24, 2024, 3:00pm

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 334310Audio and Video Equipment Manufacturing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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