Project Information

Bid Title

Invitation to bid NEDPL 31-2025 Johnson

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Nov 26, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Ref. #

NEDPL 31-2025

Original Source

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Bid Documents

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Project Description

Bid Number:	NEDPL 31-2025
Bid Title:	Invitation to bid NEDPL 31-2025 Johnson
Category:	Housing Programs
Status:	Open

Description: REBID-Invitation to bid roof replacement and insulation located at 1516 33rd Street, Rock Island. Publication Date/Time: 11/11/2025 12:00 am Closing Date/Time: 12/5/2025 2:00 pm Contact Person: Jeff Laxton Related Documents: REBID NEDPL 31-2025 Johnson

Attachment Preview

Invitation to Bid-Posted Date

Roof Replacement & Insulation

1516 33rd Street

NEDPL 31-2025

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 1516 33rd Street. This owner-occupied property will be undergoing rehabilitation using Housing and

Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall

be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are

interested in this project will need to schedule a site visit with the homeowner, Yaveta Johnson, by

calling them at 309-721-2515, prior to submitting the bid. Sealed bids must be received on or before

December 5th by 2p.m. They shall be addressed and marked as follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 1516 33rd Street Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 12/05/2025 by 2p.m. at City Hall in the CED Department offices. Contractors who have submitted

bids may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

Remove the chimney from the roof down below the roof line. The attic is a walk-in so make sure to

leave the existing chimney intact below the roof line with no debris left on the floor or loose brick that

could be falling hazards. Making sure that there is a liner that pulls the flue gases from the basement

out through the roof. Install new galvanized pipe, flashing, storm collar, and weather cap. Some

framing maybe needed along with sheathing covering the old area from the existing chimney.

Remove existing shingles from the roof down to the roof sheathing. Check for excessively wide gaps in

the roof planking. Install that Ice and snow guard in all of the valleys and lower edges of the roof line.

This must cover 2’ higher than the exterior plate line. Approved water barrier over the remain roof

sheathing. Install new 2’ style D roof edging throughout. Install 35-year architectural shingles of the

homeowner’s choice. Install a shingle over ridge vent following manufacture’s instruction. Allow

maximum cut back of the ridge line for ventilation. Install new plumbing flashing boots, extend the

plumbing vents if less the 12” on the shallow side. Patch all the turtle vent holes with approved

sheathing material. Clean all the gutters out after the roof is completed.

Install insulation along the box sill using R-19 kraft faced through the entire basement. They must

fasten to the sides of joist pockets using staples fill the entire pockets tightly. Building permit is

required before work begins.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet

all project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work. Contractors maybe

required additional plans upon permit submittals.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: 1516 33rd Street Bid.” The bid must clearly address all requirements as

described above. The cost of the work must be separated into line items with individual costs in addition

to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, Duns number, contact person, email, phone number, and a date with

signature are all required as well.

Awarding Contracts

The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids

shall be reviewed for pricing, experience, previous work history, references, State Licenses, State

Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator

experience, and financial stability. The City at its sole discretion shall decide after a review which

contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by

the City in regard to this project shall be consistent with the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• US Department of Housing and Urban Development (HUD): 24 CFR 35

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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