Project Information

Bid Title

On-Call Asphalt (Small Projects)

Issuing Agency

City of Jonesboro

Location

Arkansas

Published Date

Feb 27, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026:08

Original Source

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Bid Documents

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Project Description

Bid Number:	2026:08
Bid Title:	On-Call Asphalt (Small Projects)
Category:	Construction - Miscellaneous
Status:	Open
Additional Status Information:	See Download Announcement
Bid Recipient:	Paige Cook, Purchasing/Finance Specialist

Description: Furnish all labor, hauling, equipment, mobilization, maintenance of traffic, and performing all work required for small volume (tonnage) jobs in the City of Jonesboro.  These jobs are generally less than two (2) loads of asphalt or forty (40) tons per location but could be as much as 300 – 400 tons per location. Publication Date/Time: 2/27/2026 3:00 PM Publication Information: Jonesboro Sun Closing Date/Time: 3/18/2026 2:00 PM Submittal Information: Paige Cook, Purchasing/Finance Specialist Bid Opening Information: 3rd Floor Conference Room Pre-bid Meeting: None Contact Person: Engineering Department 870-932-2438 Download Available: Yes- For Advertisement Plan & Spec Available: Jonesboro Engineering Department 300 South Church Street Jonesboro, AR 72401 870-932-2438 Business Hours: 8:00am-5:00pm Plan Holders List: None to date Related Documents: Invitation to Bid 2026 08

Attachment Preview

Purchasing Office

Bid No. _2026:08_

City of Jonesboro

Invitation to Bid - Not an Order

P.O. Box 1845

300 South Church St. Room 421 (72401)

Jonesboro, Arkansas 72403

Date __February 28, 2026__

Sealed bids, subject to the conditions on the reverse hereof, and as may be attached hereto, will be received at this office until _2:00pm Wed Mar 18, 2026___ and

then publicly opened, for furnishing the supplies, materials and/or services as described below and tabulated for presentation to the City Council on ____n/a___.

F.O.B _______On-Call Asphalt (Small Projects) ____________

Maximum Delivery or completion time after issuance of Purchase

Order or work ordered by the City __see below______________

By: Paige Cook

Purchasing/Finance Specialist

(870) 932-0820

Item #

1.

Description

SCOPE: Furnish all labor, hauling, equipment, mobilization, maintenance of traffic, and performing all work

required for small volume (tonnage) jobs in the City of Jonesboro. These jobs are generally less than two

(2) loads of asphalt or forty (40) tons per location but could be as much as 300 – 400 tons per location

Quantity

________

Unit

Unit Price

-------- $

Amount

Asphalt Laydown and Hauling * -----------------------------------------------------------------------------------------

Mobilization ** ------------------------------------------------------------------------------------------------------------

Milling -----------------------------------------------------------------------------------------------------------------------

*Asphalt Laydown and Hauling mentioned in specs will be full compensation for hauling placing and

compacting material; and for all labor, equipment, tools, and incidentals as necessary to complete the work.

The asphalt will be purchased by the City under a separate contract.

** Mobilization will be paid for separate jobs. Jobs in close proximity will be paid for as a single

mobilization. These jobs will not require paving machine to be loaded and hauled from location to location.

Any damage made by successful bidder during work, is the sole responsibility of the bidder.

Bid price shall remain in effect from April 1, 2026 to April 1, 2027.

The City does not obligate itself to purchase any amount of any item being bid during the time of this bid.

There are 4 (four) pages to this bid. All pages must be returned to make a complete bid.

During and after completion of each project covered by this bid, the bidder will be responsible for cleaning

and hauling any and all debris to clean the work site.

Any payments made on each job, the City will confirm figures, measurements and prices being billed to the

City before payment on the City’s regular payment schedule.

The City of Jonesboro reserves the right to accept or reject, split any and or all or any part of any bids

received.

Bid number (2026:08) must be annotated on the outside of the bidder’s envelope

Bid must be signed or bid will be rejected.

Any addendums to this bid will be posted on the purchasing page of the City’s web site no later than 1 week

before opening. See page 2 for web address.

Email Address: _______________________________________________________________

Fax Number: (

) _________________________________

Bid opening will be in 3rd floor conference Room on 3rd floor if bidder is attending.

NOTE: To receive more bids like this when they become available, Vender’s can sign up by going to the

Jonesboro web site, click on Doing Business and sign up for bid notices.

Execution of Bid

Date ____________________________________

We, the undersigned, have read all the requirements set forth in this bid proposal including specification, instructions, conditions and pertinent information regarding

the articles being bid on, and we agree to furnish articles at the prices stated.

Arkansas Use Tax Register No. ________________________________________________________ Phone # (

) _________________________________

Bidder _________________________________________________________________________ Address ___________________________________________

By _____________________________________________________________________________City________________________________________________

(Person Authorized to Sign Bids)

(Title)

Unsigned Bids Will Be Rejected

Bids number MUST be annotated on Bidder’s Envelope.

Bids are subject to rejection unless submitted on this form.

Notice to Bidders: See reverse side for instructions and conditions.

CITY OF JONESBORO, ARKANSAS

CONDITIONS OF BIDDING

COMPLIANCE WITH THE FOLLOWING CONDITIONS IS NECESSARY FOR CONSIDERATION OF THIS BID:

1.

SIGNATURE - This bid must be signed with the firm name and by an authorized officer, employee, or agent.

2.

SALES OR USE TAX - is not to be shown in the bid price (unless otherwise stated) but is to be added by the vendor to the invoice

billing to the City. The City is not exempt from Arkansas State Sales & Use Tax. Although Use Tax is not included in this bid,

vendors are to register and pay tax direct to the Arkansas State Revenue Department.

3.

FREIGHT & OTHER DELIVERY CHARGES - to designated City facility in Jonesboro must be included in bid. Charges may not

be added after the bid is opened.

4.

DISCOUNTS - Show rate, total amount, and latest day any discounts will be allowed after receipt of article and invoice, otherwise

City will deduct allowed discount when payment is made.

5.

FIRM PRICE - All prices quoted will remain firm for at least 30 days from date of bid, unless otherwise specified by the City or

bidder. Payment(s) will be made by a pre-numbered check as per Ar Code 14-59-105.

6.

IDENTICAL BIDS - In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any

of such bidders or split in any proportion between the said two or more bidders at the discretion of City.

7.

LIQUIDATED DAMAGES - Liquidated damages shall be assessed beginning on the first day following the maximum delivery or

completion time entered on this bid form and/or provided for by the plans and specifications.

8.

AMBIGUITY IN BID - Any ambiguity in any bid as the result of omission, error, lack of clarity or non-compliance by the bidder with

specifications, instructions, and all conditions of bidding shall be construed in the light most favorable to the City.

9.

CONSTRUCTION -

A. When noted, the Contractor is to supply the City with evidence of having and maintaining proper and complete insurance,

specifically Workman’s Compensation Insurance in accordance with the laws of the State of Arkansas, Public Liability and Property

Damage. All premiums and cost shall be paid by the Contractor. In no way will the City be responsible in case of accident.

B. When noted, a Certified check or bid bond in the amount of 5% of total bid shall accompany bid.

C. A performance Bond equaling the total amount of any bid exceeding $3,000.00 must be provided for any contract for the repair,

alteration or erection of any public building, public structure or public improvement (pursuant to Ark. Stat. SS51-632.SS51-565 as

amended.)

10.

The City reserves the right to reject any and all bids, to accept in whole or in part, to waive any informalities in bids received, to accept

bids on materials or equipment with variations from specifications in those cases where efficiency of operation will not be impaired,

and unless otherwise specified by the bidder, to accept any item in the bid. If unit prices and extensions thereof do not coincide, the

City may accept the bid for the lesser amount whether reflected by the extension or by the correct multiple of the unit price.

11.

Minority Business Policy - It is the policy of the City of Jonesboro that minority business enterprises shall have the maximum

opportunity to participate in the city purchasing process. Therefore, the City of Jonesboro encourages all minority businesses to

compete for, win and receive contracts for goods, services, and construction. The city also encourages all companies to subcontract

portions of any city contract to minority business enterprises.

____________________________________________________________________________________________________

INSTRUCTIONS TO BIDDERS

(PLEASE READ CAREFULLY)

1.

Submit bid on bid form on reverse side of this sheet. NO Facsimiles will be accepted.

2.

Address all bids to: Purchasing Agent. P.O. Box 1845, Jonesboro, Arkansas 72403-1845 and make certain to indicate identifying bid

number on the outside of bidder’s envelope.

3.

DO NOT include Federal Excise Tax in bid. City will furnish exemption certificate.

4.

State Manufacturer, Brand Name, Model, etc for each item bid on.

5.

Samples of items, when required, must be furnished free, and, if not called for within 30 days from date of bid opening, will be disposed

of by City

6.

Bids received after stated time will not be considered.

7.

Be sure and read all conditions and verify amounts before submitting bids. No changes or additions will be allowed after submission.

8.

Guarantees and warranties should be attached as a part of the bid as they may be a consideration in awarding a contract.

9.

Delivery or contract completion time is to be shown, as this date may, where time is of the essence, determine the contract award.

10.

Additional information may be obtained from the Purchasing Office.

11. Bidders shall be aware of Davis-Bacon wage rates and Buy America regulations if applicable.

THE CITY RESERVES THE RIGHT TO ACCEPT PART OR ALL OF ANY SPECIFIC BID OR BIDS AND TO ACCEPT

ANY BID WITH OR WITHOUT TRADE-IN. THE CITY FURTHER RESERVES THE RIGHT TO REJECT ALL BIDS,

OR PART OR ALL OF ANY SPECIFIC BID OR BIDS.

Click on Doing Business - Bids at www.jonesboro.org for any additional information.

On-Call Asphalt (Small Projects)

SCOPE: Furnish all labor, hauling, equipment, mobilization, maintenance of traffic, and performing all work required

for small volume (tonnage) jobs in the City of Jonesboro. Projects include but are not limited to parking lots, turning

lanes, and other jobs that would require a paving machine. These jobs are generally less than two (2) loads or forty

(40) tons of asphalt per location but could be as much as 300 – 400 tons per location.

○

At completion of each job, vendor will haul and clean all items from the job site.

○

Payments shall be made to vendor on a once a month basis.

○

Price shall remain in effect from April 1, 2026 to April 1, 2027. This bid can be terminated before the ending

date by notification by the City of Jonesboro.

○

Successful bidder will be required to produce proof of liability insurance. Under no circumstances shall the

City of Jonesboro be liable for any damage done to the City’s or Personal property.

Item No.

Description

Unit

Unit Price

1

Asphalt Laydown and Hauling*

Tons

$__________

2

Mobilization**

L.S.

$__________

3

Milling

S.Y.

$__________

*Asphalt Laydown and Hauling mentioned above will be full compensation for hauling placing and compacting

material; and for all labor, equipment, tools, and incidentals as necessary to complete the work. The asphalt will be

purchased by the City under a separate contract.

**Mobilization will be paid for separate jobs. Jobs in close proximity will be paid for as a single mobilization. These

jobs will not require paving machine to be loaded and hauled from location to location.

It is expressly understood that the City does not obligate itself to purchase any specific quantity or to make

purchases at any specific time.

The City of Jonesboro reserves the right to accept, split, or reject any or all of any part of any bid received.

The Bidder agrees to begin work within ten (10) calendar days after the issuance by the Owner of a "Work Order"

and to complete the work in a timely manner. Should the work fail to be completed within in a timely manner

or begin with ten (10) calendar days, the City reserves the right to assign work to the next bidder.

Successful bidder will supply proof of liability insurance and workers’ comp insurance.

SP-1 - SPECIFICATIONS, ARKANSAS STATE HIGHWAY COMMISSION

General

The standard specifications of the Arkansas State Highway and Transportation are bound in a book titled

Standard Specifications for Highway Construction. These specifications are referred to herein as “Standard

Specifications.” The latest edition shall apply.

A copy of these “Standard Specifications” may be obtained from the Arkansas State Highway and

Transportation Department, Little Rock, Arkansas, at their customary charge.

SP-2 - MAINTENANCE OF TRAFFIC

Flagging and Maintenance of Traffic will be the responsibility of the Contractor. Maintenance of Traffic

shall be according to Section 603 of the Standard Specifications, and AHTD Standard Drawings TC-1, TC-2,

and TC-3. Payment for Maintenance of Traffic will be considered included in the contract unit price bid.

Tack Coat will be required between old and new lifts of asphalt. Tack Coat will be considered subsidiary to

the Asphalt Laydown and Hauling price.

Monthly payment in accordance with attached schedule.

PAYMENT TO CONTRACTORS

2026 SCHEDULE - YEARLY BIDS

Deadline for Invoice Submittal to Engineering City of Jonesboro Payment Schedule

Monday, January 12, 2026

Friday, February 13, 2026

Friday, March 13, 2026

Monday, April 13, 2026

Thursday, January 22, 2026

Monday, February 23, 2026

Monday, March 23, 2026

Wednesday, April 22, 2026

Tuesday, May 12, 2026

Friday, May 22, 2026

Friday, June 12, 2026

Monday, June 22, 2026

Monday, July 13, 2026

Friday, August 14, 2026

Monday, September 14, 2026

Monday, October 12, 2026

Wednesday, July 22, 2026

Monday, August 24, 2026

Tuesday, September 22, 2026

Thursday, October 22, 2026

Friday, November 13, 2026

Monday, November 23, 2026

Monday, December 14, 2026

Tuesday, December 22, 2026

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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