Project Information

Bid Title

Records Management System

Issuing Agency

Solano County

Location

California

Published Date

Sep 15, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Records Management System

Addenda: 1

Release Date: 9/15/2025

Due Date: 12/12/2025

Post Information

Posted At:Mon, Sep 15, 2025 2:21 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The County of Solano (hereinafter referred to as “the County”) is seeking proposals from qualified vendors to provide and implement a modern, comprehensive Records Management System (RMS) for official and vital records.

Background

The County operates its recording and vital records functions on a current Records Management System. The Recorder’s Office is statutorily mandated to accept, index, store, and make accessible official instruments, papers, and notices related to real property and vital records. Pursuant to Government Code Section 27201, the County must ensure uninterrupted public recording services. Without an upgraded system, the Recorder’s Office faces the risk of system failure and an inability to fulfill its legislative obligations.

To mitigate these risks, the County intends to procure and implement a modern RMS that provides robust support, long-term sustainability, improved user experience, and compliance with all applicable statutory and operational requirements.

Timeline

RFP Issued:

September 15, 2025

Pre-Proposal Conference (Mandatory):

October 28, 2025, 10:00am

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjdiODk3OWUtY2FiZC00MTczLWEyNTEtMzkzYzUwNjMwNzQw%40thread.v2/0?context=%7b%22Tid%22%3a%225e7f20ac-e5f1-4f83-8c3b-ce44b8486421%22%2c%22Oid%22%3a%228478a9b4-579a-40f6-b989-fe985afbca83%22%7d

Meeting ID: 246 273 978 744 3
Passcode: 9eg6Np78

Question Submission Deadline:

November 7, 2025, 5:00pm

County's Responses to Questions:

November 14, 2025

Proposal Submission Deadline:

December 12, 2025, 5:00pm

Interviews and Presentations:

Mid/Late February 2026

Contractor Selection Date:

February 27, 2026

Desired Contract Start Date:

May 1, 2026

Commodity Codes

• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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