Project Information

Bid Title

Sound & Lighting Services Bartlem Park Bandshell

Issuing Agency

Town of Cheshire

Location

Connecticut

Published Date

Jan 23, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

2526-09

Original Source

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Bid Documents

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Project Description

Bid Number:	2526-09
Bid Title:	Sound & Lighting Services Bartlem Park Bandshell
Category:	Other
Status:	Open

Description: The Town of Cheshire is accepting proposals from responsible qualified firms to provide sound and lighting services for the new bandshell located at Bartlem Park. The Town will receive Proposals until 11:00 AM on February 9, 2026 at the office of the Town Manager Room 221, Cheshire Town Hall, 84 South Main Street, Cheshire, Connecticut 06410. At that time, proposals will be acknowledged in public. Publication Date/Time: 1/23/2026 12:00 AM Closing Date/Time: 2/9/2026 11:00 AM Contact Person: Andrew Martelli - Assistant Town Manager Town of Cheshire andrew.martelli@cheshirect.gov Related Documents: RFP Sound Lighting Services For Bartlem Park Bandshell

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LEGAL NOTICE

TOWN OF CHESHIRE, CONNECTICUT

REQUEST FOR PROPOSALS

SOUND & LIGHTING SERVICES

BARTLEM PARK BANDSHELL

RFP #2526-09

January 23, 2026

The Town of Cheshire is accepting proposals from responsible qualified firms to provide

sound and lighting services for the new bandshell located at Bartlem Park. The Town will

receive Proposals until 11:00 AM on February 9, 2026 at the office of the Town Manager Room

221, Cheshire Town Hall, 84 South Main Street, Cheshire, Connecticut 06410. At that time,

proposals will be acknowledged in public.

The documents comprising the Request for Proposals (“RFP”) may be obtained on the Town's

website, www.cheshirect.gov under “Bids and RFPs”.

The Town of Cheshire reserves the right to amend or terminate this Request for Proposal, accept

all or any part of a proposal, reject all proposals, waive any informalities or non-material

deficiencies in a proposal, and award the proposal to the firm that, in the Town's sole discretion

and judgment, will be in the Town's best interest.

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TOWN OF CHESHIRE - CONNECTICUT

REQUEST FOR PROPOSALS

Proposal Number:

Proposal Issue Date:

Date of Proposal

Time of Proposal

Opening:

Opening:

RFP #2526-09

January 23, 2026

February 9, 2026

11:00 AM

Location of Proposal Opening:

Cheshire Town Hall, Room 207/209, 84 South Main Street - Cheshire, Connecticut 06410

The Town of Cheshire is accepting proposals from responsible qualified firms for sound and

lighting services at the bandshell located at Bartlem Park as more expressly identified in section

4 of this RFP – Scope of Services.

One (1) original, one (1) copy, and one (1) electronic copy (on USB drive) of sealed proposals must

be received in the Cheshire Town Hall, Room 221 (Town Manager’s Office), 84 South Main Street,

Cheshire, CT 06410 by the date and time noted above. The Town of Cheshire (the “Town”) will

not accept submissions by e-mail or fax. The Town will reject proposals received after the date

and time noted above.

The documents comprising the Request for Proposals (“RFP”) may be obtained on the Town's

website, www.cheshirect.gov under “Bids and RFPs”. Each proposer is responsible for checking

the Town’s website to determine if the Town has issued any addenda and, if so, to complete

its proposal in accordance with the RFP as modified by the addenda.

Proposals must be held firm and cannot be withdrawn for sixty (60) calendar days after the

opening date. The Town of Cheshire reserves the right to amend or terminate this Request for

Proposal, accept all or any part of a proposal, reject all proposals, waive any informalities or non-

material deficiencies in a proposal, and award the proposal to the firm that, in the Town's sole

discretion and judgment, will be in the Town's best interests. Consideration will be given to such

matters as demonstrated expertise and experience in providing sound and lighting services for

similar facilities, integrity, compliance with applicable laws, strong record of past performance,

qualifications and experience of the personnel proposed to provide services to the Town, and

financial and technical resources.

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TOWN OF CHESHIRE - CONNECTICUT

STANDARD INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

The Town of Cheshire (the “Town”) is soliciting sealed proposals for:

RFP #2526-09 SOUND & LIGHTING SERVICES – BARTLEM PARK BANDSHELL

This RFP is not a contract offer, and no contract will exist unless and until a written contract is

signed by the Town and the successful proposer.

Interested parties should submit a proposal in accordance with the requirements and directions

contained in this RFP. Proposers are prohibited from contacting any Town employee, officer or

official concerning this RFP, except as set forth in Section 7, below. A proposer’s failure to

comply with this requirement may result in disqualification.

If there are any conflicts between the provisions of these Standard Instructions to Proposers and

any other documents comprising this RFP, these Standard Instructions to Proposers shall prevail.

2. OBTAINING THE RFP

All documents that are a part of this Request for Proposal may be obtained on the Town’s

website, www.cheshirect.org, under “Bids and RFPs.”

3. RIGHT TO AMEND OR TERMINATE THE RFP OR CONTRACT

The Town may, before or after proposal opening and in its sole discretion, clarify, modify, amend

or terminate this RFP if the Town determines it is in the Town’s best interest. Any such action

shall be affected by a posting on the Town’s website, www.cheshirect.org, under “Bids and RFPs.”

Each proposer is responsible for checking the Town’s website to determine if the Town has issued

any addenda and, if so, to complete its proposal in accordance with the RFP as modified by the

addenda.

4. PRE-PROPOSAL CONFERENCE

Pre-Proposal Conference:

☐ YES

☒ NO

Mandatory:

☐ YES*

☒ NO

*Any proposer who intends to submit a proposal in response to this solicitation must have its

designated representative attend the mandatory pre-proposal conference. Representatives must

register at the pre-proposal conference and disclose the identity of the firm they represent. Because

attendance at the pre-proposal conference is mandatory, a proposer’s failure to attend and register at

the pre-proposal conference shall result in disqualification of the proposal as non-responsive to the

solicitation.

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TOWN OF CHESHIRE - CONNECTICUT

5. KEY DATES

The tentative schedule associated with this RFP will be as follows:

RFP Issue Date

Pre-Proposal Site Visit

Deadline for Proposer’s Questions

Final Addenda posting

Proposal Opening

Preliminary Notice of Award*

Contract Execution*

January 23, 2025

See Pre-Proposal Conference (Section 4)

Five (5) business days before proposal opening (See

Section 7) February 2, 2026

Three (3) business prior to proposal opening (See

Section 7) February 4th 2026 at 3:00pm

February 9, 2025

11:00 AM

TBD - ASAP

TBD - ASAP

*The Preliminary Notice of Award and Contract Execution dates shown above are

anticipated, not certain dates.

6. PROPOSAL SUBMISSION INSTRUCTIONS

Proposals must be received in the Cheshire Town Hall, Town Manager’s Office, , Room 221, 84

South Main Street, Cheshire, CT 06410 prior to the date and time the proposals are scheduled

to be publicly acknowledged. Postmarks prior to the opening date and time do NOT satisfy this

condition. The Town will not accept submissions by e-mail or fax. Proposers are solely responsible

for ensuring timely delivery. The Town will NOT accept late proposals.

One (1) original, one (1) copy, and one (1) electronic copy (on USB drive) of all proposal

documents must be submitted in sealed, opaque envelopes clearly labeled with the proposer’s

name, the proposer’s address, the words "PROPOSAL DOCUMENTS,” and the Proposal Title,

Proposal Number and Proposal Opening Date. The Town may decline to accept proposals

submitted in unmarked envelopes that the Town opens in its normal course of business. The

Town may, but shall not be required to, return such proposal documents and inform the proposer

that the proposal documents may be resubmitted in a sealed envelope properly marked as

described above.

Proposal prices must be submitted on the Proposal Form included in this RFP. All blank spaces

for proposal prices must be completed in ink or be typewritten; proposal prices must be stated

in both words and figures. The person signing the Proposal Form must initial any errors,

alterations or corrections on that form. Ditto marks or words such as “SAME” shall not be used

in the Proposal Form.

Proposals may be withdrawn personally or in writing provided that the Town receives the

withdrawal prior to the time and date the proposals are scheduled to be received. Proposals are

considered valid, and may not be withdrawn, cancelled or modified, for sixty (60) days after the

opening date, to give the Town sufficient time to review the proposals, investigate the proposers’

qualifications, secure any required municipal approvals, and execute a binding contract with the

successful proposer. An authorized person representing the legal entity of the proposer must

sign the Proposal Form and all other forms included in this RFP.

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TOWN OF CHESHIRE - CONNECTICUT

7. QUESTIONS AND AMENDMENTS

Questions concerning the RFP Documents are to be submitted in writing (including by e-mail or

fax) and directed only to:

Name:

Department:

E-mail:

Andrew Martelli – Assistant Town Manager

Town Manager’s Office

Andrew.Martelli@cheshirect.gov

Proposers are prohibited from contacting any other Town employee, officer or official

concerning this RFP. A Proposer’s failure to comply with this requirement may result in

disqualification.

The appropriate Town representative listed above must receive any questions from Proposer no

later than five (5) business days before the proposal opening date (February 2nd 2026). Questions

received after the foregoing deadline will not be answered. That representative will confirm

receipt of a Proposer’s questions by e-mail. The Town will answer all written questions by issuing

one or more addenda, which shall be a part of this RFP and the resulting Contract, containing all

questions received as provided for above and decisions regarding same.

At least four (3) business days prior to proposal opening (February 4th at or before 3pm), the

Town will post any addenda on the Town’s website, www.cheshirect.org, under “Proposals and

RFPs.” Each Proposer is responsible for checking the website to determine if the Town has

issued any addenda and, if so, to complete its proposal in accordance with the RFP as modified

by the addenda.

No oral statement of the Town, including oral statements by the Town representative(s) listed

above, shall be effective to waive, change or otherwise modify any of the provisions of this RFP,

and no Proposer shall rely on any alleged oral statement.

8. ADDITIONAL INFORMATION

8.1 DELIVERY/TIME FOR PERFORMANCE: TIME IS OF THE ESSENCE with regard to the

performance of the services procured through this RFP and the Contract to be entered

into by the Town with the selected Proposer, if any. Strict compliance with and adherence

to the schedule for the services and the Contract is mandatory. If, in the sole opinion of

the Town, the selected Proposer is not adhering to the contract schedule, upon forty-

eight (48) hours written notice from the Town to the selected Proposer, the Town shall

have the right to direct the Proposer to increase its manpower to meet the established

project schedule (including any milestones) without additional compensation. Any and

all such additional labor or supervision shall be at Proposer’s sole cost and expense and

may include, but shall not be limited to, the Town directing the selected Proposer to work

overtime, work weekends, or any combination thereof, without any additional

compensation being due to Proposer for such additional personnel. In addition, the Town

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TOWN OF CHESHIRE - CONNECTICUT

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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