Project Information

Bid Title

Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

Issuing Agency

City of South Bend

Location

Indiana

Published Date

May 12, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request For Proposal, Vehicle, Equipment & Miscellaneous Bids

It is the responsibility of all bidders on the Proposal, Vehicle, Equipment & Miscellaneous bids to complete the Bid/Proposal Interest Form for all bids listed below. This list does not include construction bid opportunities that are or were posted on the ARC Indiana PlanWell website (see Construction Bids section above). Bids for projects listed at ARC Indiana Planwell do not register here, you must register on ARC’s website.

Any and all future addenda or information regarding the bids listed below will be sent ONLY to those bidders registered below. Take 30 seconds to fill out the Registration Form to receive automatic updates per addenda. To receive any changes in requirements, bidders must register for each bid below in which they submit a bid. 100% of awarded bids have gone to registered bidders.

By failing to register, you risk your bid being deemed non-responsive and being rejected by the Board of Public Works. The Board of Public Works is not responsible, in any manner, for the completeness and responsiveness of a prospective bid. If you have any questions regarding this policy, please contact the Department of Engineering at 574-235-9251.

1. REQUIRED: Registration Form
2. REQUIRED: Non-Collusion, Non-Debarment, Non-Discrimination Form
3. After registering: View the bid specifications below.

RFPs & RFQs

RFP: Automated Biometric Identification System (ABIS)

RFP | Closes: May 26, 2026

VIEW ALL RFPs & RFQs

Specification sets available:​​​​​​

No Current Projects

BID DUE DATE

View Planholders List for Request for Proposal, Vehicle, Equipment, and Miscellaneous bid opportunities

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When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.

CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,

CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY

VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE

OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS

(Must be completed for all quotes and bids. Please type or print)

STATE OF ___________

COUNTY

)

) SS:

)

The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:

1. Contractor has not, nor has any other member, representative, or agent of the firm,

company, corporation or partnership represented by him, entered into any combination, collusion

or agreement with any person relative to the price to be bid by anyone at such letting nor to

prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid

is made without reference to any other bid and without any agreement, understanding or

combination with any other person in reference to such bidding. Contractor further says that no

person or persons, firms, or corporation has, have or will receive directly or indirectly, any

rebate, fee, gift, commission or thing of value on account of such sale; and

2. Contractor certifies by submission of this proposal that neither contractor nor any of its

principals are presently debarred, suspended, proposed for debarment, declared ineligible, or

voluntarily excluded from participation in this transaction by any Federal department or agency;

and

3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in

investment activities in Iran.

a. For purposes of this Certification, “Iran” means the government of Iran and any agency or

instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from

time-to-time.

b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is

engaged in investment activities in Iran if either:

i. Contractor, its successor or its affiliate, provides goods or services of twenty million

dollars ($20,000,000) or more in value in the energy sector of Iran; or

ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty

million dollars ($20,000,000) or more in credit to another person for forty-five (45)

days or more, if that person will (i) use the credit to provides goods and services in

Non-Collusion Non-Debarment Affidavit Non Iran Form

the energy sector in Iran; and (ii) at the time the financial institution extends credit, is

a person identified on list published by the Indiana Department of Administration.

4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain

any employee or contract with a person that the Contractor subsequently learns is an

unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility

status of all of Contractor’s newly hired employees through the E-Verify Program as defined by

I.C. 22-5-1.7-3. Contractor’s documentation of enrollment and participation in the E-Verify

Program is included and attached as part of this bid/quote; and

5. Contractor shall require his/her/its subcontractors performing work under this public

contract to certify that the subcontractors do not knowingly employ or contract with an

unauthorized alien, nor retain any employee or contract with a person that the subcontractor

subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is

participating in the E-Verify Program. The Contractor agrees to maintain this certification

throughout the term of the contract with the City of South Bend, and understands that the City

may terminate the contract for default if the Contractor fails to cure a breach of this provision no

later than thirty (30) days after being notified by the City.

6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by

the City of South Bend through its agencies, boards, or commissions shall not discriminate

against any employee or applicant for employment in the performance of a City contract with

respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or

indirectly related to employment because of race, sex, religion, color, national origin, ancestry,

age, gender expression, gender identity, sexual orientation or disability that does not affect that

person's ability to perform the work.

In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials,

or any combination of the foregoing including, but not limited to, public works contracts

awarded under public bidding laws or other contracts in which public bids are not required by

law, the City, its agencies, boards, or commissions may consider the Contractor’s good faith

efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority

Business (“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining

the lowest, responsible, responsive bidder.

In no event shall persons or entities seeking the award of a City contract be required to award a

subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said

WBE/MBE. A finding of a discriminatory practice by the City’s MBE/WBE Utilization Board

shall prohibit that person or entity from being awarded a City contract for a period of one (1)

year from the date of such determination, and such determination may also be grounds for

terminating the contact for which the discriminatory practice or noncompliance pertains.

7. The undersigned contractor agrees that the following nondiscrimination commitment

shall be made a part of any contract which it may henceforth enter into with the City of South

Bend, Indiana or any of its agencies, boards or commissions.

Non-Collusion Non-Debarment Affidavit Non Iran Form

Contractor agrees not to discriminate against or intimidate any employee or applicant for

employment in the performance of this contract with privileges of employment, or any matter

directly or indirectly related to employment, because of race, religion, color, sex, gender

expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of

this provision may be regarded as material breach of contract.

I, the undersigned bidder or agent as contractor on a public works project, understand my

statutory obligations to the use of steel products or foundry products made in the United States

(I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will

use steel products or foundry products made in the United States on this project if awarded. I

understand I have an affirmative duty to notify the City in my bid that my proposal does not

include the use of steel products or foundry products made in the United States. I understand it is

my sole obligation and responsibility to provide a justification to the City, subject to review and

approval, why the cost of United States made steel or foundry products is unreasonable. Prior to

award and upon submission of bid which does not use steel products or foundry products made

in the United States, the City, through its director of public works, shall make a determination if

the price of United States made steel or foundry is unreasonable. I understand that violations

hereunder may result in forfeiture of contractual payments.

***

I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for

public works are true and correct.

Dated this

day of

, 20__

Contractor/Bidder (Firm)

Signature of Contractor/Bidder or Its Agent

Printed Name and Title

Subscribed and sworn to before me this

day of

, 20

My Commission Expires

Notary Public

County of Residence

Non-Collusion Non-Debarment Affidavit Non Iran Form

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