Project Information

Bid Title

LANDSCAPING REMOVAL & REPLACEMENT

Issuing Agency

Housing Authority of the County of DeKalb

Location

Illinois

Published Date

Mar 16, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB

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INVITATION FOR BIDS (IFB) NO. DCH-C311892-26

LEWIS COURT

LANDSCAPING REMOVAL & REPLACEMENT

PROJECT

Housing Authority of the County of DeKalb

Issued March 16, 2026

INVITATION FOR BID (IFB) NO. DCH-C311892-26

LEWIS COURT LANDSCAPING REMOVAL & REPLACEMENT PROJECT

Table of Contents

Invitation For Bid ……………………………………………………………….. 03

1.0 Housing Authority Reservation Rights………………………………………… 04

2.0 Project Overview ……………………………………………………………….. 06

3.0 Bid Format ……………………………………………………………………… 08

3.0.1 Bid Tab Submittal ……………………………………………………… 08

3.18 Required Tabs & Forms Table ……………………………………….. 16

4.0 Bid Evaluation ………………………………………………………………….. 16

5.0 Contract Award ………………………………………………………………… 18

6.0 Prompt Action by Successful Bidders ……………………………………….. 20

7.0 Additional Considerations……………………………………………………… 23

8.0 Recap of Attachments ..……………………………………………………….. 24

Bid Form

Attachment

A

Scope of Work

Attachment

B

Bid Bond Form

Attachment

C

Section 3 Requirements

Attachment

D

Profile of Firm Form

Attachment

E

Non-Collusive Affidavit Form

Attachment

F

Hold Harmless Form

Attachment

G

Non-Segregated Facilities Form

Attachment

H

Equal Employment Opportunity Certificate Form Attachment

I

Davis Bacon Wage Rate Determination

Attachment

J

5369 & 5369A Forms

Attachment

K

5370EZ Form

Attachment

L

50071 Certificate of Payments to Influence Federal Transactions

Attachment

M

Drawing (Landscaping Design Plan)

Attachment

N

Sample Contract Document

Attachment

O

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INVITATION FOR BID (IFB) NO. DCH-C311892-26

LEWIS COURT LANDSCAPING REMOVAL & REPLACEMENT PROJECT

HACD CONTACT PERSON:

HOW TO OBTAIN THE IFB DOCUMENTS:

IFB RELEASE DATE:

Randy Bourdages

rbourdages@dekcohousing.com

815-758-2692 ext. 122 …………(Office)

815-739-0010 ……………………..(Cell)

1. Access http://www.dekcohouisng.com

2. Select the Procurement

3. Scroll down and download IFB NO. DCH-C311892-26

LEWIS COURT LANDSCAPING REMOVAL &

REPLACEMENT PROJECT

4. Download and save the IFB to your computer.

Monday, March 16, 2026,

PRE-BID CONFERENCE: (JOB WALK)

NOTE: JOB WALK ATTENDANCE IS NOT MANDATORY

BUT HIGHLY ENCOURAGED. PLANS WILL NOT BE

PROVIDED FOR THIS PROJECT, EACH POTENTINAL

BIDDER MUST TAKE THEIR OWN MEASUREMENTS.

Prospective bidders should attend the pre-bid

conference (job walk). The purpose is to consider

prospective bidders’ questions and concerns on

the proposed project(s).

Tuesday March 31, 2026 @ 10:00 AM

720 14TH Street DeKalb IL 60115 – Parking Lot

DEADLINE FOR SUBMITTING QUESTIONS /

REQUEST FOR INTERPRETATIONS: (RFI’s)

Wednesday, April 15, 2026

BID SUBMITTAL DEADLINE – BID OPENING:

NOTE: HACD reserves the right to deviate from

this timeline and/or modify the Scope of Work

at any time!

Wednesday April 22, 2026 @ @2:30 pm

310 N 6th Street

DeKalb IL 60115

Bids shall be submitted to the Housing Authority of

DeKalb County. (HACD), HACD Central Office is located at

310 N 6th Street, DeKalb, IL 60115; Attention: Randy

Bourdages. Bids shall be promptly opened in public at

said address.

Notices of any such decisions or modifications will be

located at: http://www.dekcohouisng.com

**This is a Davis-Bacon Wages Job**

Wage Determination: IL20260065 01-02-2026 MOD 0

3

INVITATION FOR BID (IFB) NO. DCH-C311892-26

LEWIS COURT LANDSCAPING REMOVAL & REPLACEMENT PROJECT

INVITATION FOR BIDS (IFB) NO. DCH-C311892-26

HOUSING AUTHORITY RESERVATION OF RIGHTS:

1.0 Right to Reject, Waive, or Terminate the IFB. HACD reserves the right to reject any or all bids,

to waive any informality in the IFB process, or to terminate the IFB process at any time, in its

sole and absolute discretion, if deemed by HACD to be in its best interests.

1.1 Right to Not Award. HACD reserves the right not to award a contract pursuant to this IFB.

1.2 Right to Terminate. HACD reserves the right to terminate a contract awarded pursuant to this

IFB, at any time for its convenience upon five (5) calendar day’s written notice to the successful

bidder(s).

1.3 Right to Determine Time and Location. HACD reserves the right to determine the days, hours,

and locations that the successful bidder(s) shall provide the services called for in this IFB.

1.4 Right to Determine Financial Responsibility and Viability. HACD reserves the right to require of

bidder information regarding financial responsibility and viability or such other information as

HACD determines is necessary to ascertain whether a bid is in fact the lowest responsive and

responsible bid submitted.

1.5 Right to Retain Bids. HACD reserves the right to retain all written bids submitted to HACD in

response to this IFB, and not permit withdrawal of same for a period of 60 calendar days

subsequent to the deadline for receiving said bids. HACD may permit the withdrawal of bids

when requested in writing by the bidder and such request is approved in writing by HACD

Contracting Officer (CO) in his/her sole and absolute discretion.

1.6 Right to Reject Any Bid. HACD reserves the right to reject and not consider any bid that does

not meet the requirements of this IFB, including but not necessarily limited to incomplete bids

and/or bids offering alternate or non-requested services.

1.7 No Obligation to Compensate. HACD shall have no obligation to compensate any bidder for any

costs incurred in responding to this IFB.

1.8 Right to Amend Prior to Award. HACD reserves the right to, prior to award, revise, change,

alter or amend any of the instructions, terms, conditions, and/or specifications identified within

the IFB documents issued, within any attachment or drawing, or within any addenda issued. All

addenda will be posted on the Housing Authority of the County of DeKalb ’s website at

www.dekcohouisng.com and/or Housing Agency Marketplace System (hereinafter, the “noted

Internet System” or the “System”). Such changes that are issued before the bid submission

deadline shall be binding upon all prospective bidders. HACD reserves the right to amend the

contract any time prior to contract execution.

1.9 Right to Issue New Bids. In the event HACD rejects all bids submitted, HACD reserves the right

to re-advertise this IFB for new bids, to modify this IFB and re-advertise for new bids or to

proceed to have the work completed otherwise.

4

INVITATION FOR BID (IFB) NO. DCH-C311892-26

LEWIS COURT LANDSCAPING REMOVAL & REPLACEMENT PROJECT

1.10 Right to Cancel Award. HACD reserves the right to, without any liability; cancel the award of

any bid(s) at any time before the execution of the contract documents by all parties.

1.11 Right to Revise Quantities. HACD reserves the right to reduce or increase estimated or actual

quantities in whatever amount necessary without prejudice or liability to HACD under the

following conditions:

1.11.1 Funding is not available.

1.11.2 Legal restrictions are placed upon the expenditure of monies for this category of

service or supplies; or,

1.11.3 HACD’s requirements in good faith change after the award of the contract.

1.11.4 Right to Require Additional Information. HACD reserves the right to require additional

information from all prospective bidders to determine level of responsibility. Such

information shall be submitted in the form and time frame required by HACD.

1.12 Right to Require Accurate Timesheets. HACD reserves the right to require the successful bidder

to keep accurate timesheets for all employees assigned to perform any project, task, or

assignment resulting from this IFB and any resulting contract.

1.13 Right to Contact. HACD reserves the right to contact any individuals, entities, or organizations

that have had a business relationship with the bidder regardless of their inclusion in the

reference section of the bid submittal.

1.14 Right to Seek Restitution. In the event any contract resulting from this IFB is prematurely

terminated due to nonperformance and/or withdrawal by the successful bidder, HACD reserves

the right to seek monetary restitution (to include but not limited to withholding of monies

owed) from the successful bidder to cover costs for interim services and/or cover the difference

of a higher cost (difference between the terminated successful bidder’s rate and new

company’s rate) beginning the date of successful bidder’s termination through the contract

expiration date.

1.15 Right to Amend Prior to Contract Execution. HACD reserves the right to amend the contract

any time prior to contract execution.

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Commodity Codes

• NAICS 561730Landscaping Services

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