Project Information

Bid Title

Tammany Trace Solar Pedestrian Activation System Replacement

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 26, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

923456-26-17-1

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
923456-26-17-1	Tammany Trace Solar Pedestrian Activation System Replacement Original: 923456-26-17-1	05/26/2026	06/10/2026 2:00:00 PM CT

Contact Information for Bid # 923456-26-17-1

Department	Non State - St. Tammany Parish Government
Section	Purchasing
Dept Code	923456
Contact	Shawn Hoover
Address	21454 Koop Dr Suite 2F Mandeville, LA 70471
Phone	985-898-2520
Fax	985-898-5227
Email	sdhoover@stpgov.org

Attachment Preview

ST. TAMMANY PARISH

MICHAEL B. COOPER

PARISH PRESIDENT

NOTICE OF QUOTE REQUEST

ST. TAMMANY PARISH

Sealed quotes will be received by the Department of Procurement until 2:00 p.m., Wednesday,

June 10, 2026, and then opened at that time by the Procurement Staff for the following project:

Quote # 26-17-1 – Tammany Trace Solar Pedestrian Activation System

This Quote package is available online at www.bidexpress.com or LaPAC

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185.It is

the Vendor’s responsibility to check Bid Express or LaPAC frequently for any possible addenda

that may be issued. The Parish is not responsible for a vendor’s failure to download any addenda

documents required to complete a submission.

The project classification is:

Highway, Street, and Bridge Construction

Paper Quotes must be sealed. In addition, the outside of the envelope, box, or package containing

the Quote should be marked with the following information. Name and Address, State

Contractor’s License Number (if the estimated cost of the work is $50k or more), Quote Number,

and the Quote Name. Quotes submitted without this information may be deemed non-responsive.

Quotes will be received by the St. Tammany Parish Government Department of Procurement,

located at 21454 Koop Dr., Suite 2F, Mandeville LA. 70471 from each quoter or his agent and

given a written receipt, by certified mail with return receipt requested, or electronically at

www.bidexpress.com.

The Procurement Department can be contacted by telephone at (985) 898-2520, or via e-mail at

Procurement@stpgov.org. St. Tammany Parish Government reserves the right to reject any or all

quotes and to waive informalities.

PROCUREMENT DEPARTMENT

P.O. BOX 628 | COVINGTON, LOUISIANA| 70434 | PROCUREMENT@STPGOV.ORG | 985-898-2520

WWW.STPGOV.ORG

Version 2026.1

QUOTE REQUEST

ST. TAMMANY PARISH GOVERNMENT

TAMMANY TRACE SOLAR PEDESTRIAN ACTIVATION

SYSTEM REPLACEMENT

Quote Number: 26-17-1

Quote Deadline: Wednesday, June 10, 2026

May 21, 2026

Version 2025.1

TABLE OF CONTENTS

PART I: OVERVIEW.................................................................................................................... 5

1.1 Background ...................................................................................................................... 5

1.2 Definitions ....................................................................................................................... 5

1.3 Schedule of Events........................................................................................................... 6

1.4 Quote Submittal ............................................................................................................... 6

PART II: SCOPE OF WORK/SERVICES.................................................................................... 7

2.1 Scope of Work/Services................................................................................................... 7

2.2 Period of Agreement ........................................................................................................ 8

2.3 Price Schedule.................................................................................................................. 9

2.4 Deliverables ..................................................................................................................... 9

2.5 Licensing Required .......................................................................................................... 9

PART III: EVALUATION ............................................................................................................ 9

PART IV: PERFORMANCE STANDARDS ............................................................................... 9

4.1 Performance Requirements.............................................................................................. 9

4.1.1 Shop drawings, Brochures and Samples ................................................................... 9

4.1.2 Record Drawings .................................................................................................... 10

4.1.3 Progress of Work .................................................................................................... 11

4.1.4 The Parish’s Right to Proceed with Portions of the Work...................................... 11

4.1.5 Time of Completion ................................................................................................ 12

4.1.6 Extensions of Time for Change Orders .................................................................. 13

4.1.7 Liquidated Damages ............................................................................................... 14

4.1.8 Labor, Materials, Equipment, Supervision, Permits and Taxes.............................. 15

4.1.9 Quantities of Estimate, Changes in Quantities, Extra Work................................... 16

4.1.10 Injuries to Persons and Property.......................................................................... 18

4.1.11 Sanitary Provisions.............................................................................................. 21

4.1.12 Rights of Way...................................................................................................... 21

4.1.13 Protection and Restoration of Property and Landscape ...................................... 21

4.1.14 Contractor’s Responsibility for Work ................................................................. 22

4.1.15 Tests and Inspections; Correction and Removal of Defective Work .................. 23

4.1.16 Subsurface Conditions......................................................................................... 25

4.1.17 Removal and Disposal of Structures and Obstructions ....................................... 25

4.1.18 The Parish’s Right to Occupancy........................................................................ 26

4.1.19 Survey Horizontal and Vertical Control.............................................................. 26

4.2 Compliance With Applicable Laws ............................................................................... 26

4.3 Site Visitation ................................................................................................................ 27

PART V: GENERAL PROVISIONS .......................................................................................... 27

5.1 Legibility/Clarity ........................................................................................................... 27

5.2 Confidential Information, Trade Secrets, and Proprietary Information......................... 27

5.3 Quote Clarifications Prior to Submittal ......................................................................... 28

5.3.1 Pre-Quote Conference............................................................................................. 28

5.3.2 Respondent Inquiry Periods.................................................................................... 28

5.4 Errors and Omissions in Quote ...................................................................................... 29

5.5 Performance Bond ......................................................................................................... 29

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5.6 Changes, Addenda, Withdrawals ................................................................................... 31

5.7 Withdrawal of Quote ..................................................................................................... 31

5.8 Material in the Quote Request ....................................................................................... 31

5.9 Waiver of Administrative Informalities......................................................................... 31

5.10 Quote Rejection ............................................................................................................. 31

5.11 Ownership of Quote....................................................................................................... 31

5.12 Cost of Offer Preparation............................................................................................... 32

5.13 Non-negotiable Contract Terms..................................................................................... 32

5.14 Taxes .............................................................................................................................. 32

5.15 Quote Validity................................................................................................................ 32

5.16 Prime Contractor Responsibilities ................................................................................. 32

5.17 Use of Subcontractors .................................................................................................... 32

5.18 Written or Oral Discussions/Presentations .................................................................... 33

5.19 Acceptance of Quote Content ........................................................................................ 33

5.20 Evaluation and Selection ............................................................................................... 33

5.21 Contract Negotiations .................................................................................................... 33

5.22 Contract Award and Execution...................................................................................... 34

5.23 Notice of Intent to Award .............................................................................................. 34

5.24 Affidavits ....................................................................................................................... 34

5.25 Insurance Requirements................................................................................................. 34

5.26 Subcontractor Insurance ................................................................................................ 39

5.27 Indemnification and Limitation of Liability .................................................................. 39

5.27.1 Duty to Defend .................................................................................................... 39

5.27.2 Contractor Liability ............................................................................................. 39

5.27.3 Force Majeure ..................................................................................................... 39

5.27.4 Indemnification ................................................................................................... 40

5.27.5 Intellectual Property Indemnification.................................................................. 40

5.28 Payment ......................................................................................................................... 40

5.28.1 Payment for Services........................................................................................... 40

5.28.2 Acceptance and Final Payment(s) ....................................................................... 42

5.29 Termination.................................................................................................................... 43

5.29.1 Termination of the Contract for Cause................................................................ 43

5.29.2 Termination of the Contract for Convenience..................................................... 44

5.29.3 Termination for Non-Appropriation of Funds .................................................... 44

5.29.4 Effects of Termination ........................................................................................ 44

5.29.5 Default of Contractor .......................................................................................... 45

5.30 Assignment .................................................................................................................... 45

5.31 No Guarantee of Quantities ........................................................................................... 45

5.32 Audit of Records ............................................................................................................ 45

5.33 Civil Rights Compliance................................................................................................ 45

5.34 Record Retention ........................................................................................................... 46

5.35 Record Ownership ......................................................................................................... 46

5.36 Content of Contract/ Order of Precedence..................................................................... 46

5.37 Contract Changes ........................................................................................................... 46

5.38 Substitution of Personnel ............................................................................................... 46

5.39 Governing Law .............................................................................................................. 47

Version 2025.1

5.40 Anti-Kickback Clause .................................................................................................... 47

5.41 Clean Air Act ................................................................................................................. 47

5.42 Energy Policy and Conservation Act............................................................................. 47

5.43 Clean Water Act............................................................................................................. 47

5.44 Anti-Lobbying and Debarment Act ............................................................................... 47

Quote Package includes the following Attachments:

Attachment “A” – Pricing Sheet, Unit Price Form, and Project Specifications

Attachment “B” – Sample Contract

Attachment “C” – Signage Instructions (Omitted)

Attachment “D” – Insurance Requirements

Attachment “E” – Affidavits

Attachment “F” – Sample Corporate Resolution

Attachment “G” – Sample Certificate of Insurance

Version 2025.1

Commodity Codes

• NAICS 221114Solar Electric Power Generation
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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