Project Information

Bid Title

Professional Engineering Services for Flow Control Valves

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Nov 25, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-209

Original Source

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Bid Documents

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Project Description

Bid Number:	25-209
Bid Title:	Professional Engineering Services for Flow Control Valves
Category:	City of Wheaton Bids - Professional Services & Consulting
Status:	Open

Description: The City of Wheaton, Illinois is seeking engineering design services for the replacement of the City’s Pressure Adjusting Station Control Valves at three (3) Pressure-Adjusting Stations throughout the City, and to provide bidding and construction administration services for successful implementation. The project includes the replacement of existing control valves and associated piping and electrical connections. Publication Date/Time: 11/25/2025 12:00 AM Closing Date/Time: 12/18/2025 11:00 AM Related Documents: 25-209 Notice to Bidders

Attachment Preview

Issue Date:

NOTICE TO BIDDERS

REQUEST FOR PROPOSAL #25-209

PROFESSIONAL ENGINEERING SERVICES FOR CONTROL VALVE REPLACEMENT

November 25, 2025

Last Date for Questions:

All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski at

asperkowski@wheaton.il.us no later than December 11, 2025, at 11:00 am (CST).

Addenda: All questions, clarifications or revisions regarding this RFP will be issued via a written addendum and

published on the City’s website and on DemandStar. Each Vendor shall acknowledge receipt of any addenda on

the Cost Proposal form. Each Vendor, by acknowledging receipt of any addenda, is responsible for the content

of the addenda and any changes to the proposal. Failure to acknowledge the issued addenda may cause the

proposal submittal to be rejected.

Due Date:

December 18, 2025, at 11:00 am (CST).

Sealed proposals shall be sent to:

City of Wheaton

303 W. Wesley Street - 1st Floor Finance Counter

Wheaton, IL 60187

Attn: Tony Sperkowski, Procurement Officer

All submittals shall be in a sealed package marked with the following information:

• RFP Name & Number

• RFP Closing Date

• RFP Closing Time

• Vendor Name and address

It is the sole responsibility of the Vendor to ensure that their proposal is delivered by the stated proposal

opening date/time. The City is not responsible for misdirected proposal packages.

Bid Opening:

December 18, 2025, at 11:00 am (CST) at Wheaton City Hall located at 303 W.

Wesley Street, Wheaton IL 60187 in the Conley Meeting Room (lower level).

Prevailing Wages:

Prevailing Wage Act (820 ILCS 130/1-12) ☐ DOES APPLY ☒ DOES NOT APPLY

Page 1 of 1

Notice to Bidders

EXHIBIT A

REQUEST FOR PROPOSAL #25-209

PROFESSIONAL ENGINEERING SERVICES FOR CONTROL VALVE REPLACEMENT

INTRODUCTION

The City of Wheaton, Illinois is seeking engineering design services for the replacement of the City’s Pressure

Adjusting Station Control Valves at three (3) Pressure-Adjusting Stations throughout the City, and to provide

bidding and construction administration services for successful implementation.

The project includes the replacement of existing control valves and associated piping and electrical connections.

PROPOSER MINIMUM REQUIREMENTS

The following minimum qualifications shall be met by the proposing firms in order to be considered.

• Proposers shall have a minimum of ten (10) years’ experience with relevant specification development

as documented by references.

• A dedicated Project Manager shall be provided for the duration of the contract term. The Project

Manager shall be the single point of contact who will provide information, attend meetings to discuss

the project, and report project issues to the City’s representative(s).

COMPLETION DATE

Design services are expected to be completed within 120 days after signing an agreement.

PROJECT BACKGROUND

The City of Wheaton is a wholesale customer of the DuPage Water Commission (DWC). The City owns and

maintains a distribution system which consists of 215 miles of watermain ranging in size from 4-inch to 16-inch

diameter supplied through three (3) Pressure Adjusting Stations. The system distributes approximately 4.5

million gallons per day of treated Lake Michigan water to just over 16,500 service accounts.

Each Pressure Adjusting Station utilizes a control valve to maintain a constant upstream pressure, closing as a

check valve on pressure reversal. The existing control valves are 14”, Model 428CP, by Bailey Valve Inc.

The Pressure Adjusting Stations which contain the control valves were constructed in 1990 and are located at:

• 615 Countryside Dr.

• 210 Reber St.

• 1586 S. President St.

SCOPE OF SERVICES

The City of Wheaton requires professional services for replacement of control valves at three (3) Pressure-

Adjusting Stations throughout the City, and to provide bidding assistance and construction administration

services.

Page 1 of 6

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #25-209

PROFESSIONAL ENGINEERING SERVICES FOR CONTROL VALVE REPLACEMENT

It is anticipated the project will include the following:

• Phase 1: Design Services

• Phase 2: Construction Bid Assistance

• Phase 3: Construction Administration Services

• Phase 4: Project Close-Out Services

If the Engineer believes that the project can be enhanced in any way by the addition of other tasks or the

deletion of any specified tasks, such information shall be included in the proposal.

PHASE 1: Design Services

Conduct all design activities related to the replacement of the control valves and assist in the development of

select solicitation documents.

A. Provide the necessary personnel, materials, equipment, and transportation required to perform a

comprehensive audit of the existing control valves and associated piping and electrical connections in

accordance with accepted professional engineering practices.

B. Make recommendations based on findings during the comprehensive audit.

C. Develop specifications and final design drawings including, but not limited to:

a. Plan and profile views

b. Cross sections

c. Typical details

d. Special provisions

D. Prepare a Project Cost Estimate based on the proposed design.

PHASE 2: Construction Bid Assistance

The City will administer the bid and award processes. Presence by the Engineer is not required at the public

reading of the names of the respondents. The Engineer shall:

A. Attend a pre-bid meeting/site visit and respond to technical questions from Contractors.

B. Assist the Procurement Officer in answering requests for information during the bidding phase. The

City will issue all Addenda.

C. Review submittals to determine technical responsiveness and provide a recommendation for award.

Contact with any proposers or City personnel during this phase must be cleared through the Procurement

Officer.

PHASE 3: Construction Administration Services

Provide necessary construction administration activities:

Page 2 of 6

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #25-209

PROFESSIONAL ENGINEERING SERVICES FOR CONTROL VALVE REPLACEMENT

A. Attend and conduct a pre-construction meeting. Prepare agenda and issue meeting minutes.

B. Review and approve submittals from Contractor, including but not limited to work schedule and

technical submittals.

C. Review and respond to all requests for information, review proposed field changes and prepare

recommendations for change orders.

D. Attend periodic construction progress meetings as needed during construction to discuss ongoing

project status. Prepare agendas and minutes for each meeting.

E. Review and approve the Contractor’s requests for payments and advise the City Representative(s) of

amounts due and payable to the Contractor in accordance with the terms of the agreement.

F. Provide construction inspection services when notified by the Contractor that the project is substantially

complete. Prepare punch list during substantial completion.

G. Prepare final acceptance.

PHASE 4: Project Close-Out Services

A. Coordinate a one-year anniversary inspection site visit with the City’s Project Manager and report

findings to the City.

B. Certify project completion in accordance with design plans and specifications at final project closeout.

COMPENSATION

Fees for engineering services shall be based on a not to exceed basis using an hourly rate of direct staff time.

Direct costs shall be charged at the actual rate incurred with no markup. A summary of anticipated hours and

fees shall be included in the proposal.

SUBMITTAL REQUIREMENTS

The City of Wheaton asks that your response include the following information, in tabbed sections, for

evaluation. Please do not submit perforated pages, nor bind your proposal in anything other than paper clips or

binder clips.

1. Statement of Qualifications and Availability

Provide a statement of experience including a narrative describing the firm’s specific expertise and unique

qualifications as they pertain to this project. Describe your firm’s current workload and capacity to devote

sufficient resources and staff to this project. Provide client references for at least three (3) projects

completed in the last five (5) years for which your firm has provided similar services, particularly any work

performed for government agencies. Identify the team member(s) specific role & responsibilities on each

project.

Page 3 of 6

Scope of Services

EXHIBIT A

REQUEST FOR PROPOSAL #25-209

PROFESSIONAL ENGINEERING SERVICES FOR CONTROL VALVE REPLACEMENT

2. Project Team and Experience

Submit a staffing plan, which clearly illustrates the key elements of the organizational structure of the entire

design team. Provide resumes of key staff who will be directly involved in the project. Identify a project

manager who will act as liaison between City staff and the consultant staff to ensure performance guidelines

are met. List any sub-consultant services which you may anticipate using.

3. Technical Approach

Describe in detail the approach proposed to complete the project in the required timeframe. This should

include specific details on technical approach and management, methodology, schedule, deliverables,

quality assurance and control, and how your firm will attain successful completion of the project. Identify

potential issues that may be encountered and proposed resolutions. Provide a timeline for completion, a

communication plan, and procedures for scope changes, schedule, cost, and quality control.

4. Compensation

Complete the enclosed Fee Proposal by providing a lump sum not-to-exceed cost for completing the project.

Include a summary of anticipated hours and proposed fee for each phase.

5. Procurement Forms

• Fee Proposal Form (Exhibit D)

• Notice of Deviations Form (Exhibit E)

• Listing of Subcontractors, Consultants, and Agents Form (Exhibit F)

• References Form (Exhibit G)

• Vendor Certification Form (Exhibit H)

• Vendor Information Reporting Form (Exhibit I)

• W-9 Form

DUE DATE FOR WRITTEN QUESTIONS

All questions, either administrative or technical, shall be submitted via email to Anthony Sperkowski at

asperkowski@wheaton.il.us no later than December 11, 2025, at 11:00 am (CST).

ADDENDA

All questions, clarifications or revisions regarding this solicitation will be issued via a written addendum and

published on the City’s website and on DemandStar. Each Vendor shall acknowledge receipt of all addenda on

the Fee Proposal form. Each Vendor, by acknowledging receipt of any addenda, is responsible for the content

of the addenda and any changes to the solicitation. Failure to acknowledge issued addenda may cause your

submittal to be rejected.

Page 4 of 6

Scope of Services

Commodity Codes

• NAICS 541330Engineering Services

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