Project Information

Bid Title

SYR RFP 2026 09 Consolidated Deicing Facility Construction

Issuing Agency

Airports Council International

Location

District of Columbia

Published Date

May 28, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

To access the RFP 2026-09 file, please visit https://syrairport.org/sraa/bids-rfp-rfq/. To submit RFIs, please email bids@syrairport.org. Proposals are due at 1PM ET on June 24, 2026. All procurement opportunities and addendums are posted to the SYR Airport Bids page. Thank you for your interest in working with the Syracuse Regional Airport Authority.

Submission Deadline: 06/24/2026

Submitting Organization: Syracuse Regional Airport Authority

SYR RFP 2026 09 Consolidated Deicing Facility Construction

Attachment Preview

Request for Proposals - Centralized Deicing Facility Construct | RFP# 2026-09

REQUEST FOR PROPOSALS

SYRACUSE REGIONAL AIRPORT AUTHORITY

CENTRALIZED DEICING FACILITY CONSTRUCT

RFP# 2026-09

Issued:

Submission Deadline:

Submission Format:

May 01, 2026

June 24, 2026 no later than 1:00 pm eastern time.

Email PDF to bids@syrairport.org. Bids are only accepted electronically.

Please print the word RFP Reference #2026-09 on the cover page of the

bid and on the email subject line.

IMPORTANT NOTICE: A restricted period under the Procurement Lobbying Law is currently in effect

for this Procurement and it will remain in effect until the Authority executes the contract. Bidders are

prohibited from contact related to this procurement with any Syracuse Regional Airport Authority

member, officer, staff or employee other than the designated contact person (if any) and/or the designated

email address for contact. Please refer to Sections 2.2 and 2.3 below.

All contacts/inquiries shall be made by email only to the following address: bids@syrairport.org

1. GENERAL INFORMATION

1.1. Background

The Syracuse Regional Airport Authority (the “Authority”) was created by the New York State

Legislature on August 17, 2011 by Chapter 463 of the Laws of 2011. The Authority is the operator of the

Syracuse Hancock International Airport in Syracuse, New York. The Authority is a New York State

public benefit corporation established for the purpose of (i) stimulating economic growth, (ii) increasing

trade and tourism, (iii) promoting safe and secure air travel in the region, (iv) providing citizens with

efficient and economical air transportation options, and (v) to protect and enhance the natural resources

and quality of the environment.

1.2. Intent and Purpose of this RFP

This Request for Proposals (RFP) solicits bids to expand and reconstruct the existing south deicing pad at

Syracuse Hancock International Airport for the new Centralized Deicing Facility. The pavement

reconstruction area is approximately 350,000 sf with an additional 425,000 sf of new asphalt pavement

which is expected to accommodate seven narrow or two wide body aircraft. A comprehensive description

of the Project can be found at Exhibit A to this RFP.

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Request for Proposals - Centralized Deicing Facility Construct | RFP# 2026-09

1.3 Key Dates in the RFP Schedule

It is anticipated that a Project award will be made in connection with this Request for Proposals (RFP)

based on the following schedule:

May 01, 2026 – Issuance of Request for Proposals

May 27, 2026 at 1PM– Non-Mandatory Pre-Bid Conference

June 10, 2026 at 1PM – Question/Clarification Submission Deadline

June 24, 2026 at 1PM – Bid Submission Deadline

June 24, 2026 at 2PM – Bid Opening via Microsoft Teams

Please note: The Authority reserves the right to change any of the dates stated in this RFP. If such

change occurs, the Authority will notify all entities who received the RFP directly from the Authority and

post the change(s) on the Syracuse Regional Airport Authority’s website, which is part of the Syracuse

Hancock International Airport website (http://www.syrsraa.com/bids-RFP-rfq/).

Interested parties that receive this RFP or access it from a source other than the Authority should contact

the Authority at bids@syrairport.org to advise the Authority of their interest and to confirm that their

correct contact information, including email address, is placed on file with the Authority.

1.4 Pre-Bid Conference

A non-mandatory pre-bid conference will be held at 1:00 pm on May 27, 2026 in John Walsh Conference

Room, Syracuse Hancock Airport, 1000 Col Eileen Collins Blvd, Syracuse NY. This will be the only time

available for prospective Bidders to visit the site. Persons with disabilities who require assistance or

special arrangements to participate in this pre-bid conference or the bid opening are encouraged to contact

the Airport at (315) 454-3263 at least 72 hours in advance so that proper arrangements can be made.

1.5 Amendment or Termination of RFP

RFP Amendment, Cancellation/Postponement: The Syracuse Regional Airport Authority reserves the

right to amend, cancel or postpone this RFP at any time without penalty. The Syracuse Regional Airport

Authority reserves the right to terminate or cancel any contract awarded pursuant to this RFP, either pre

or post execution, or any part of said contract, immediately upon notice mailed or delivered by the

Authority to the selected Bidder.

1.6 Unbalanced Bids

The Syracuse Regional Airport Authority reserves the right to reject any and all bids at any time not

deemed in the best interest of the Authority and to reject as informal such bids, as in the Authority’s

opinion, are incomplete, conditional, obscure, or which contain irregularities of any kind.

1.7 Questions or Requests for Proposals or Clarification

Any questions, requests for information or clarification regarding this RFP should be submitted via email,

citing the relevant RFP page(s) and section(s), no later than the date listed in Section 1.3 Key Dates to

bids@syrairport.org.

Questions will not be accepted other than by email, and any question received after the deadline may not

be answered. The list of questions/requests for information or clarification and the official responses will

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Request for Proposals - Centralized Deicing Facility Construct | RFP# 2026-09

be emailed to all Bidders who obtained this material directly from the Authority and posted on the

Syracuse Regional Airport Authority’s website, http://www.syrsraa.com/bids-RFP-rfq/.

Bidders that receive this RFP or access it from a source other than the Authority should contact the

Authority at bids@syrairport.org to confirm that and/or add their correct contact information, including

email address, is on file with the Authority for purposes of this RFP. This will ensure that the Bidder

receives the list of questions/requests for information, amendments or clarifications and the official

responses. The Authority is not responsible for a Bidder’s failure to receive the list of questions/requests

for information, amendments or clarifications and the official responses, due to the Bidder’s failure to

provide the Authority its contact information, including email address, and no allowance will be made for

a Bidder that submitted a bid that is not in compliance with the RFP requirements due to the Bidder’s

aforementioned failure to receive the list of questions/requests for information or

clarification/amendments and addenda, and the official responses to such inquires and/or changes.

By submitting a bid to the Authority in response to this RFP, each Bidder agrees and represents and

warrants that the Bidder: a) has all information necessary for the Bidder to complete and submit a fully

responsive bid to the Authority; b) that if awarded the contract, that the Bidder has all the necessary skills

and resources to complete the contract for the amount stated in the bid; and c) that the Bidder is waiving

any and all claims against the Authority and its members, officers, staff and employees relating to the

submission of the Bidder’s bid to the Authority. Bidder will bear any, and all travel and other costs and

expenses related to its attendance at the pre-submittal meeting and facility tour (if any). Verbal responses

provided by Authority representatives at such meeting/tour are informal and are not binding on the

Authority.

1.8 Amendments and Addenda

In the event that it becomes necessary to revise this RFP, such revision will be by an addendum to this

RFP. Any addendum to this RFP will become part of this RFP and part of any contract awarded as a

result of this RFP. Further, if a Bidder discovers any conflict, discrepancy, omission or other error in this

RFP, the Bidder shall immediately notify the Authority at bids@syrairport.org, of such error and request

modification to the document to address such alleged error. The Authority shall make any RFP

modifications necessary by addenda, provided that any such modifications would not materially benefit or

disadvantage any one Bidder over another. If a Bidder fails, prior to the submission deadline, to notify the

Authority of a known error or an error that reasonably should have been known or discovered by Bidder,

the Bidder shall assume the risk of such failure to notify. If awarded the contract, the Bidder shall not be

entitled to additional compensation, change order or time allowance by reason of the error or its late

correction. All RFP addenda will be communicated via email to the recipients of the original RFP.

The Authority is not responsible for a Bidder’s failure to receive amendments or addenda pertaining to

this RFP. It is incumbent on Bidders to routinely check for amendments and addenda at

http://www.syrsraa.com/bids-RFP-rfq/ and no allowance will be made for a Bidder’s failure to receive

addenda. As of the date of issuance, there are no designated dates for release of addenda. However,

Bidders should check the Authority’s website frequently beginning at the time of RFP issuance through

the deadline for submission of bids. It is the sole responsibility of the Bidder to be knowledgeable of all

amendments, addenda, questions and answers related to this RFP.

1.9 Submission Requirements

Bidder’s bid, including all required forms attached at Exhibits to this RFP, shall be submitted via email to

bids@syrairport.org in response to this RFP. The submission shall be clearly labeled with the name of the

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Request for Proposals - Centralized Deicing Facility Construct | RFP# 2026-09

Bidder, date and must contain the required information for the Bidder. Failure to do so may result in

disqualification. Do not include the RFP in the submission. Bids should be submitted in the following

format:

Description of Company

Experience on similar scope & size projects (not SRAA)

Approach for construction & coordination

Proposed project schedule

Project Management & Supervisory staffing & experience

Required Attachments, Questionnaire and Fee Schedule

1 page

4 pages

6 pages

2 pages

2 pages

Bidders should also be willing and able to provide additional information that may be required. In

addition, interviews may be requested at the discretion of any RFP review or ad hoc Committee appointed

by the Authority.

All information and materials submitted to the Authority in response to this RFP will become the

property of the Authority. Bidders shall not submit proprietary or confidential business information

unless they believe such information is critical to their submittals or presentations. If any such

information is included, it shall be clearly identified as such. The Authority shall endeavor to protect

the identified information only to the extent allowed under applicable law.

By submitting a bid to the Authority in response to this RFP, each Bidder agrees and represents and

warrants that the Bidder: a) has all information necessary for the Bidder to complete and submit a fully

responsive bid to the Authority; b) that if awarded the contract, that the Bidder has all the necessary skills

and resources to complete the contract for the amount stated in the bid; and c) that the Bidder is waiving

any and all claims against the Authority and its members, officers, staff and employees relating to the

submission of the Bidders bid to the Authority. Bidder will bear any, and all travel and other costs and

expenses related to its attendance at the pre-submittal meeting and facility tour (if any). Verbal responses

provided by Authority representatives at such meeting/tour are informal and are not binding on the

Authority.

2.0 Bids and Qualifications Review

Upon receipt of bids, the Authority’s shall internally review each bid and make a recommendation to the

Board of the Authority. Bids will be reviewed on the basis of competency, experience and ability to

perform the services required. Bidders should be willing and able to provide additional information that

may be required by the Authority. The Syracuse Regional Airport Authority reserves the right to waive

any formalities and to reject or negotiate any and all bids for any reason.

2.1 Award

The Syracuse Regional Airport Authority may award the project(s), following the required approvals, if it

determines such project(s) is/are in the best interest of the Syracuse Regional Airport Authority.

2.2 Restriction of Communications

Bidders are prohibited from contact related to this RFP with any Authority Board member, officer, staff,

employee or representative other than designated personnel from the date this RFP is issued until the

contract(s) have been executed by the Authority. Violation of this provision is grounds for immediate

disqualification. All inquiries concerning this RFP must be done via email at: bids@syrairport.org. Please

indicate RFP Reference # 2026-09 in the subject line of the email.

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Request for Proposals - Centralized Deicing Facility Construct | RFP# 2026-09

2.3 New York State Finance Law Sections 139-j and 139-k

Pursuant to State Finance Law §§ 139-j and 139-k (collectively, the “Statute”), certain restrictions are

placed on contact with State agencies, including public entities such as the Authority, during the

procurement process. The term “contact” is defined in the Statute as “any oral, written or electronic

communication with a governmental entity under circumstances where a reasonable person would infer

that the communication was intended to influence the governmental entities conduct or decision regarding

the governmental procurement.” Upon receiving any contact, the Authority must inquire and record

whether the person or organization that made the contact was the offeror (defined below), or was retained,

employed or designated on behalf of the offeror to appear before or contact the Authority. The term

“offeror" is defined in the Statute as “the individual or entity, or any employee, agent or consultant or

person acting on behalf of such individual or entity, that contacts a governmental entity about a

governmental procurement during the restricted period of such governmental procurement whether or not

the caller has a financial interest in the outcome of the procurement; provided, however, that a

governmental agency or its employees that communicates with the procuring agency regarding a

governmental procurement in the exercise of its oversight duties shall not be considered an offeror.” The

“restricted period” is defined in the Statute as “the period of time commencing with the earliest written

notice, advertisement or solicitation of a request for proposals, invitation for bids, or solicitation of bids,

or any other method for soliciting a response from offerors intending to result in a procurement contract

with a governmental entity and ending with the final contract award and approval by the governmental

entity and, where applicable, the state comptroller.” Authority members, officers, staff and employees are

also required to obtain certain information when contacted during the restricted period and make a

determination of the responsibility of the offeror pursuant to the Statute. Certain findings of non-

responsibility can result in rejection for contract award and, in the event of two findings within a four-

year period; the offeror is debarred from submitting a bid on or being awarded any procurement contract

for a period of four years from the date of the second final determination. Any Bidder responding to this

RFP must complete the Non-Collusive bid Certification attached hereto at Exhibit B and submit it to the

Authority with its bid. Questions regarding this form may be directed to the Designated Contact email for

this solicitation and/or visit the following website for information:

https://online.ogs.ny.gov/legal/lobbyinglawfaq/.

VIOLATIONS OF THE FOREGOING SECTIONS 2.2 and 2.3 SHALL BE STRICTLY ENFORCED

AND MAY RESULT IN DISQUALIFICATION OF THE BID TO WHICH IT PERTAINS.

2.4 Exceptions

Any and all exceptions to this RFP must be clearly and completely indicated in bids submitted. Please be

advised that any exceptions to the requirements in this RFP may be cause for a Bidder’s bid to be

disqualified.

2.5 Bid Costs

The Bidders’ costs for the Bidders’ entire submittal effort shall be borne by the Bidder. The Authority

will not reimburse any Bidder or other firm for any costs associated with its submittal effort.

2.6 Whistleblower Policy and Procedures

The selected Bidder will be required to comply with and perform its services under the contract in

accordance with any and all Whistleblower Policy and Procedures adopted by the Authority and available

on its website at: https://syrairport.org/sraa/.

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 561210Facilities Support Services

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