Project Information

Bid Title

Airport Reconstruct/Install Runway Visual Guidance System

Issuing Agency

City of Ann Arbor

Location

Michigan

Published Date

Feb 2, 2026

Closing Date

Feb 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

ITB 4781

Original Source

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Bid Documents

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Project Description

due date & time	bid description	bid #	primary contact	status
February 23, 2026 11:00AM	Airport Reconstruct/Install Runway Visual Guidance System	ITB 4781 Plans	Carl Konopaska	Open

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CITY OF ANN ARBOR

INVITATION TO BID

Airport Reconstruct/Install Runway Visual Guidance System

ITB No. 4781

Due Date: February 23, 2026 by 11:00 AM (Local Time)

CITY ADMINISTRATOR AREA/FLEET & FACILITIES UNIT

Issued By:

City of Ann Arbor

Procurement Unit

301 E. Huron Street

Ann Arbor, MI 48104

TABLE OF CONTENTS

TABLE OF CONTENTS……………………………………………………………………..TC-1

INSTRUCTIONS TO BIDDERS……………….……….………………………………...IB-1 to 7

INVITATION TO BID…………………………….……………………………………..ITB-1 to 3

BID FORMS…………………..……………………………………………………….BF-1 to 11

CONTRACT……………….…………………………….……..………………………….C-1 to 5

MDOT-AERO REQUIRED FORMS……………………………….MDOT-AERO Documents-1

BOND FORMS…………………......………………………………………...…………... B-1 to 2

GENERAL CONDITIONS……….……………………………………………….…... GC-1 to 18

STANDARD SPECIFICATIONS………………….……………………………...…...……SS-1

DETAILED SPECIFICATION…………………….…………………………………...……. DS-1

ATTACHMENTS

City of Ann Arbor Prevailing Wage Declaration Form

City of Ann Arbor Living Wage Forms

City of Ann Arbor Vendor Conflict of Interest Disclosure Form

City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice

TC-1

INSTRUCTIONS TO BIDDERS

General

Work to be done under this Contract is generally described through the detailed specifications

and must be completed fully in accordance with the contract documents. All work to be done

under this Contract is located at the Ann Arbor Municipal Airport.

The City of Ann Arbor is soliciting bids for the installation of new Navigation Aids for Runway 6/24

at the airport including new PAPIs and REILs with new cable in conduit. The work is funded using

state and federal grant funds and, based on the timing of the receipt of these grant funds, work is

not expected to occur until the Fall of 2026 or Spring of 2027. Additional information on the project

is provided in the Project Drawings and Detailed Specifications document.

Any Bid which does not conform fully to these instructions may be rejected.

Bid Security

Each bid must be accompanied by a certified check or Bid Bond by a surety licensed and

authorized to do business within the State of Michigan, in the amount of 5% of the total of the bid

price.

Pre-Bid Meeting

No pre-proposal meeting will be held for this ITB. Please contact staff indicated herein with

general questions regarding the RFP.

MDOT-Office of Aeronautics Requirements

Bidder Qualifications - Bidders shall submit evidence of qualification meeting the requirements of

General Contract Provisions 20-02. Possession by the prime contractor of MDOT prequalification

at the time of bidding shall be an acceptable form of evidence. In addition, this project includes

Designated Item classifications of L – Electrical. If the prime bidder is not prequalified in the

Designated Item classification(s), then it must use a subcontractor that is prequalified in such

classification(s). This subcontractor must be designated prior to award of the contract to the

confirmed low bidder.

There is a Disadvantage Business Enterprise (DBE) participation goal of 0% for this project.

Project Requirements –

Affirmative Action Requirement (41 CFR part 60-4, Executive Order 11246)

Notice of Requirement for Affirmative Action To Ensure Equal Employment Opportunity

1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the

“Standard Federal Equal Employment Opportunity Construction Contract Specifications”.

2. The goals and timetables for minority and female participation, expressed in percentage

terms for the Contractor’s aggregate workforce in each trade on all construction work in

the covered area as outlined in the Required Federal Contract Provisions for FAA Airport

Improvement Program Projects.

IB-1

Civil Rights-Title Assurance (49 USC § 47123, FAA Order 1400.11)

Title VI Solicitation Notice

The City of Ann Arbor, in accordance with the provisions of Title VI of the Civil Rights Act of 1964

(78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or

offerors that it will affirmatively ensure that any contract entered into pursuant to this

advertisement, select disadvantaged business enterprises will be afforded full and fair

opportunity to submit bids in response to this invitation and will not be discriminated against

on the grounds of race, color, or national origin in consideration for an award.

Buy American Preference

(Title 49 USC 50101)

Davis-Bacon Requirements

(2 CFR 200, Appendix II(D), 29 CFR Part 5)

Debarment and Suspension

(2 CFR part 180 (Subpart C). 2 CFR part 1200, DOT Order 4200.5)

Disadvantaged Business Enterprise

(49 CFR part 26)

Trade Restriction Certification

(49 USC 50104, 49 CFR part 30)

Lobbying and Influencing Federal Employees

(31 USC 1352 – Byrd Anti-Lobbying Amendment, 2 CFR part 200, Appendix II(J), 49 CFR part

20, Appendix A)

Procurement of Recovered Materials

(2 CFR 200.322, 40 CFR part 247, Solid Waste Disposal Act)

Preparation of Bids

Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to

meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures are

permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by

the person signing the Bid.

Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms

are not fully completed it may disqualify the bid. No alternative bid will be considered unless

alternative bids are specifically requested. If alternatives are requested, any deviation from the

specification must be fully described, in detail on the "Alternate" section of Bid form.

Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization

responsible for the decision as to the fees being offered in the Bid and has not and will not

participated in any action contrary to the terms of this provision.

Questions or Clarifications / Designated City Contacts

All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will

be accepted from any and all prospective Bidders in accordance with the terms and conditions of

the ITB.

IB-2

All questions shall be due on or before February 16, 2026, 1:00PM (local time) and should

be addressed as follows:

Specification/Scope of Work questions emailed to ckonopaska@a2gov.org

Bid Process and Compliance questions emailed to cspencer@a2gov.org

Should any prospective bidder be in doubt as to the true meaning of any portion of this ITB, or

should the prospective bidder find any ambiguity, inconsistency, or omission therein, the

prospective bidder shall make a written request for an official interpretation or correction by the

due date for questions above.

Addenda

If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to

Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web

site www.A2gov.org for all parties to download.

Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it

has received; but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall

not relieve the Bidder of the responsibility for complying with the terms thereof.

The City will not be bound by oral responses to inquiries or written responses other than written

addenda.

Bid Submission

All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or

before February 23, 2026, by 11:00 AM (local time). Bids submitted late or via oral, telephonic,

telegraphic, electronic mail or facsimile will not be considered or accepted.

Each Bidder should submit one (1) original Bid and one (1) Bid copies in a sealed envelope clearly

marked: ITB# 4781 – Airport Reconstruct/Install Runway Visual Guidance System

Bids must be addressed and delivered to:

City of Ann Arbor

Procurement Unit,

c/o Customer Services, 1st Floor

301 East Huron Street

Ann Arbor, MI 48104

All Bids received on or before the Due Date will be publicly opened and recorded immediately.

No immediate decisions are rendered.

The following forms provided within this ITB Document should be included in submitted

bids.

• City of Ann Arbor Prevailing Wage Declaration of Compliance

• City of Ann Arbor Living Wage Ordinance Declaration of Compliance

• Vendor Conflict of Interest Disclosure Form

• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance

IB-3

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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