Project Information

Bid Title

SP 86940: Fire Alarm Monitoring for Cost Estimate

Issuing Agency

City of Chicago Housing Authority

Location

Illinois

Published Date

Feb 4, 2026

Closing Date

Feb 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SP 86940: Fire Alarm Monitoring for Cost Estimate

• SP 86940: Fire Alarm Monitoring for Cost Estimate
• SP 86940: Fee Form
• Professional Services: PL Insurance Requirements

Attachment Preview

REQUEST FOR QUOTES #86940 (2026)

Fire Alarm Monitoring (PAM)

Monday, February 2, 2026

Matthew Brewer, Operating Chair

Sheila Johnson, Deputy Chief of Procurement

Revised as of 12/18/25, all others void

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PART 1 – GENERAL INFORMATION

1.1 Chicago Housing Authority

CHA is the third largest public housing authority in the nation and the largest single owner of rental housing

in Chicago. Through its public housing and voucher programs, CHA serves 135,000 people in over 65,000

households across all 77 of Chicago’s community areas. CHA’s mission is to create and sustain strong

communities where seniors thrive and everyone can unlock their economic power, ensuring that every

neighborhood in Chicago has quality affordable housing and everyone feels welcome.

In its procurement of its goods and services, CHA seeks relationships with vendors who share our values for

inclusive and equitable contracting opportunities. CHA strives to be fair, transparent, and practical, and

works to optimize the use of public funds through purchasing decisions. For more information, visit

www.thecha.org.

1.2 Solicitation Purpose

The Chicago Housing Authority is soliciting quotes from qualified and experienced Fire Alarm Monitoring

Service Providers. The Selected Respondent must have 3-5 years of experience and have serviced three

accounts of similar scope and size. Contract term will be a minimum base period of three (3) years from the Effective

Date of the contract. The CHA may elect to exercise two additional one-year options at its sole discretion.

The Chicago Housing Authority will have the right to add or remove additional properties as needed within

the contract terms of the agreement.

Please Note: Respondents are responsible for reading this Request for Quotes and all exhibits, attachments,

addendums, or amendments, in its entirety, as updates and revisions may be added. By submitting a

response to this solicitation, the Respondent acknowledges that it has read the entire document and is

responding with full knowledge of all terms, conditions, and requirements as set forth.

1.3 Solicitation Schedule

The following Schedule of Events represents CHA’s estimate of the timetable that will be followed in

connection with this solicitation:

MILESTONES

RFQ Released

Questions Due

Quote Due Date and Time

DATE AND/OR TIME

Monday, February 2, 2026 by 3:00 P.M. CST

Friday, February 6, 2026, by 1:00 P.M. CST

Tuesday, February 17, 2026 by 1:00 P.M. CST

CHA reserves the right, at its sole discretion, to adjust this Solicitation Schedule as it deems necessary. All agencies doing business

with the Chicago Housing Authority must be a registered vendor. Registration can be completed via https://supplier.thecha.org.

1.4 Communications

All procurement actions facilitated by CHA will be conducted in an open, transparent, and competitive

manner. CHA will consider with each transaction competitive pricing, quality of work, reputation, and

referrals, and understanding of the solicited deliverables and/or requirements. CHA supports solicitation

of quotes from all markets with no geographical preferences and to give qualified businesses, including

those that are owned by minorities, women, and small business enterprises, opportunity to do business

with CHA as Contractors and Subcontractors within CHA’s procurement policy and procedures.

To maintain a fair and impartial competitive process, CHA and any outside consultants assisting CHA with this

solicitation shall avoid private communication concerning this procurement with prospective Respondents

during the entire procurement process. From the issue date of this RFQ until the final award is

announced, Respondents are not allowed to communicate about this RFQ for any reason with any CHA

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staff and/or outside consultants assisting CHA with this solicitation except:

•

Through the RFQ Point of Contact named below.

•

As otherwise specified in this RFQ; and/or

•

As provided by existing work agreement(s) (if any)

Prohibited communications includes all contact, including but not limited to, telephonic communications,

emails, faxes, letters, or personal meetings, such as lunch, entertainment, or otherwise. CHA reserves the

right to reject the quote of any Respondent violating this provision.

The Point of Contact for this RFQ is:

Navdeep Gill, Procurement Specialist Procurement & Contracts

Chicago Housing Authority

60 E. Van Buren

Chicago, IL 60605

Phone: 312-786-6683

Email: NGill@thecha.org

Questions must be submitted via email to the above contact by the questions due date.

1.5 Amendments to the RFQ

CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the quantity of

any scheduled item as deemed necessary, to waive informalities and technicalities, and to make other

changes and modifications consistent with CHA’s policies, and the laws and regulations governing HUD

programs.

PART 2 – SCOPE OF WORK

2.1

Scope of Work

Overview of Services:

The Chicago Housing Authority (CHA) seeks bids from qualified UL listed Fire Protection firms to provide Fire

System monitoring at selected CHA properties outlined in Exhibit B (Fee Form).

The services provided will meet all local, State and national code compliance for required monitoring; as

well as include completion and filling of all documentation in a timely basis to remain compliant with the

City of Chicago.

These services will include 24/7 UL listed central station monitoring of the fire alarm systems that is FM

approved and meets Chicago Construction Codes 2019: 907.6.6 in accordance with NFPA 72. Firms must

comply with all applicable Federal and local Building Code regulations and practices.

Notification Requirements: The CHA requires firms to notify, in its desired communication method, up

to three (3) people in the event of an emergency. CHA will provide the names and phone numbers in

the sequence they should be contacted.

Description of Services:

1. Initial Implementation

a. Install Dialer where needed

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b. Re-Program Dialer

2. Monitoring Service

a. Provide 24/7 Supervising Central Station Monitoring

b. Notify party(ies) identified on Contact/Call List

c. Notify local Authorities upon receipt of an alarm signal

3. Monthly Reporting

a. A written report of deficiencies along with any recommendations for repairs shall be provided to

the CHA Project Manager within (24) hours of failed tests.

Pricing/Invoicing:

All equipment supplies and materials must be provided by the Selected Respondent and included in

the pricing. Proper licensing and insurance are required. Invoices should be submitted once a month

for service rendered.

2.2

Performance of Work

Contract period shall be for 3 year base term from the Effective Date of the contract. The Effective

Date of the contract is the date on which the original contract is executed by CHA. The contract may

be amended in writing from time to time by mutual consent of the parties.

2.3

RFQ Narrative Response

Each Respondent must submit a narrative response that addresses the scope of work described in

Section 2.1 of the RFQ. Brevity with respect to responses is strongly encouraged. CHA will look

favorably upon succinct and direct language. Emphasis should be placed on conformity to CHA’s

instructions, requirements of this RFQ, and completeness and clarity of content.

Quote responses shall be no more than ten (10) pages in length and shall be organized in the

following structure:

Cover Page

A. Identify the name of the project

B. Company name, address, and main telephone number

C. Name and title of primary contact person with their direct contact information Team Identification

D. Identify key staff who will complete the major tasks of this study

E. Provide a clear statement indicating current workload and demonstrate the ability to take on

additional work

Approach & Work Plan

The Respondent must provide a narrative describing Respondent’s approach to the Statement of Work,

including Quality Assurance/Quality Control (QA/QC) standards that will be used to prevent errors, project

management systems to be utilized, plans for effective communications including reporting tools, and

specific approaches to technical problems that may lead to cost savings for the CHA.

References

Respondents must provide references from at least three (3) organizations or clients that can address the

Respondents’ specific capabilities as they relate to the requirements of this RFQ, including company

names, addresses, telephone numbers, email addresses, fax numbers and contact persons. Respondents

will also list the timeframe of each project and list all uncompleted work.

Financial Information

A. Quote Form (Exhibit B) which includes a separate “not to exceed” fee total to complete the

project. The quoted fees shall include estimated reimbursable fees.

B. Indicate whether any lawsuits or claims have been filed against the Respondent in the past five (5)

4

years.

Quote responses shall be no more than (10) pages in length, excluding resumes, Quote Form, Mandatory Forms,

and any other applicable exhibits specifically requested by CHA within this solicitation. Use Arial font of not less

than 11-point size throughout, including all titles, text and any footnotes or citations.

PART 3 – QUOTE SUBMISSION

3.1. Quote Submission Instructions

All quotes must be submitted on the Quote Forms provided by CHA (see Exhibit B – Quote Form). Failure

to provide a quote for each item delineated on the Quote Forms may result in the quote being determined

"non-responsive" and subsequently disqualified from consideration. Respondents should insert the words

"No Quote" in the space provided for any item for which no price is submitted. Quotes shall include all travel

expenses, wages, supplies, and materials necessary to perform work under the terms and conditions of this

RFQ. Unless otherwise specified herein, all prices shall be on a firm, fixed-price basis and are not subject to

adjustment based on cost incurred. Any stipulations made to the Respondent's quote shall subject the

quote to rejection. If the Respondent wishes to include additional information, the Respondent may do so

with attachments. The CHA will not be accepting manual submissions at this time. All Respondents must

submit an electronic proposal via email to the point of contact noted above.

All Quote Responses Must Be Typed.

Along with submission of the Quote Form, each Respondent must submit the following Mandatory Forms:

• Exhibit A - RFQ Narrative Responses

• Exhibit B - Quote Form (pdf & Excel Form)

• Contract Compliance Certification*

• Utilization Plan*

• Letter of Intent M/W/DBE and/or Section 3 Business Concern*

The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits

within seven days of notice of award. The mandatory forms will be forwarded to the successful

Respondents prior to contract award. Forms should be completed, signed, and notarized where

required or marked “not applicable” where appropriate. The mandatory forms are:

• Contractors Affidavit*

• Economic Disclosure Statement Form*

• HUD-50071 – Certification of Payments to Influence Federal Transactions*

• Required Insurance Certificate (see PART 5 – INSURANCE)

*These documents can be found at https://www.thecha.org/contracting-opportunities/forms-and-

documents

Failure by the Respondent to provide such information within the allotted time will render the

Respondent ineligible for award.

PART 4 – EVALUATION OF QUOTE RESPONSES

4.1 Quotes Evaluation Protocol

The CHA will evaluate bids in response to this solicitation without discussions and will award a contract to

the Respondent whose bid is responsive and conforming to the solicitation and will be advantageous to the

CHA based on the qualifications, experience, and overall best value. Cost will not be the sole determinative

factor.

CHA reserves the right to award this contract to one Respondent, to make multiple awards, and to accept

a quote other than the lowest priced quote. CHA may reject any or all quotes if such action is in CHA’s best

interest, waive informalities and minor irregularities in quotes received, and award all or part of the

requirements stated. Furthermore, CHA reserves the right to delete, add, or modify any aspect of this

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Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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