Project Information

Bid Title

Court Repairs, Resurfacing and Lining

Issuing Agency

Town of Hartford

Location

Vermont

Published Date

Apr 9, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Court Repairs, Resurfacing and Lining
Category:	Parks & Recreation
Status:	Open

Description: Converting 2 existing tennis courts into 6 dedicated pickleball courts. Relining 2 tennis courts to retain 2 tennis courts with up to 4 overlay pickleball courts and relining 2 basketball courts. This work would create a total configuration of 6 dedicated pickleball courts, 2 multi-use tennis courts with 4 overlay pickleball courts, and 2 basketball courts. Publication Date/Time: 3/10/2025 12:00 AM Closing Date/Time: 4/15/2026 12:00 AM Related Documents: RFP Tennis Basketball and Pickleball 2026

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Town of Hartford, Vermont

Request for Proposals

Court Repairs, Resurfacing and Lining

Contact: Scott Hausler

Superintendent of Parks & Facilities

Town of Hartford

171 Bridge Street

White River Junction, Vermont 05001

Phone: 802-295-5036

E-mail: shausler@hartford-vt.org

RFP Issuance:

March 10, 2026

RFP Response Deadline: April 15, 2026 at 12:00 noon

INTRODUCTION

The Town of Hartford, Vermont (VT) Parks and Recreation Department requests proposals for

maintenance and resurfacing of 6 playing courts with a conversion of 2 tennis courts into 6 permanent

pickleball courts.

1. SCOPE OF SERVICES

Converting 2 existing tennis courts into 6 dedicated pickleball courts. Relining 2 tennis courts to retain 2 tennis

courts with up to 4 overlay pickleball courts and relining 2 basketball courts. This work would create a total

configuration of 6 dedicated pickleball courts, 2 multi-use tennis courts with 4 overlay pickleball courts, and 2

basketball courts.

Project to include:

a) To grind existing court surface smooth, power sand, clean and prime mildew peeled areas.

b) Supply and install 6 new sets of green Douglas Premier XS Pickleball Net Post in a concrete PVC

sleeve with caps and 6 new Douglas Pickleball Nets.

c) Existing tennis court sleeves remain and be capped on the permanent pickleball courts.

d) Fill all cracks and minor divots with an acrylic patch binder/patch and sand as needed.

e) Apply Armor Crack repair system to various crack surfaces by certified installer. Provide a 3-

year warranty on the Armor repaired areas.

f) Shim and sand patched crack areas with 2-coats of rubberized acrylic resurface filler coating

where needed.

g) All courts receive 1-coat of an acrylic resurface filler coat.

h) All courts receive 2-coats of textured coating. Color as follows:

a. 2-tennis courts- light green inside and dark green outside.

b. 2-basketball courts are dark green with dark blue keys and center circle

c. 6-pickball courts to be dark blue play area, light blue kitchens, and dark green outside.

i) Apply 2 sets of regulation white textured tennis lines as per USTA with 4 sets of light blue

pickleball lines overlaid, 2 sets of white basketball lines, and 6 sets of white pickleball lines as

per USAPB.

j) Include a price for 2 Sports Imports-Portable Pickleball Net System with easy glide wheels and

collapsible Stabilizers.

k) As part of your proposal, provide a list of 3 project references of similar scope.

l) As part of your proposal, provide a portfolio of similar projects in New England.

The Town reserves the right to accept or reject any portion or all the submission. Dates of expected

service must be included in proposals. Pricing must include shipping and all transportation costs. A

copy of all applicable licenses and a Certificate of Insurance must be included. A list of products to be

used must be included as well. Quotes must be sealed and received no later than 12:00 noon on April

15, 2026.

2. SCHEDULE OF BIDDING

03/10/26

Request for Proposals

04/08/26

Deadline for Requests for Site Tours & Clarifying Questions

04/15/26

Bid Due date (12:00 noon)

04/24/26

Contractor Selected

3. GENERAL INFORMATION

All products and applications must meet and follow any applicable federal and state regulations. Site

tours available upon request.

Proposals shall be submitted in a sealed envelope with the contractor’s name, address and phone

number. Proposals received after the stated deadline shall not be accepted. Proposal packages are to

be delivered to:

Town of Hartford

Attn: John Haverstock – Town Manager

Town of Hartford

171 Bridge Street

White River Junction, VT 05001

Clearly marked and sealed envelope “Court Repairs Resurfacing and Lining”

___________________________

(Signature of Contractor & Date)

___________________________

(Print Full Name)

___________________________

(Town, State, Zip)

___________________________

(Title)

___________________________

(Street/P.O. Box)

___________________________

(Phone # / fax#)

AVAILABLE START DATE: _______________________________________________

NOTE:

All proposals must be received no later than 12:00 noon on April 15, 2026. Proposals and/or

modifications received after this time will not be accepted or reviewed. Facsimile-machine produced

proposals will NOT be accepted.

Questions about the project should be directed to Scott Hausler at:

Telephone: (802) 295-5036

E-mail:

shausler@hartford-vt.org

All proposals become the property of the Town of Hartford upon submission. The expense of preparing and

submitting a proposal is the sole responsibility of the Contractor. The Town reserves the right to reject any or all

proposals received, to negotiate with any qualified source, or to cancel in part or in its entirety this RFP as in the

best interest of Town of Hartford. This solicitation in no way obligates the Town to award a contract.

By submission of the proposal, vendor certifies that the proposal has been arrived at independently, without

consultation, commitment or agreement as to any matter relating to proposal with any other BIDDER or with

any competition. The Scope of Work by the Contractor for each item shall include furnishing all supervision,

technical personnel, layout, labor, materials, tools, appurtenances, equipment, traffic control, erosion control,

staging, disposal sites and services, mobilization/demobilization, sweeping, insurances, and services required to

perform the work as described in this Request for Bids.

4. INSURANCE REQUIREMENTS

WORKERS COMPENSATION:

The CONTRACTOR is required to carry full and complete Workers’ Compensation insurance for all employees

engaged in work on this project. The same requirements for Workers’ Compensation insurance shall apply to

any subcontractor engaged on this project. The Chosen Contractor shall, prior to a Purchase Order being issued,

produce a certificate of insurance demonstrating same to the Town. The Chosen Contractor shall keep said

insurance, and the Town’s additional insured status, in full force throughout the course of the project. This

Certificate of Insurance does not have to be provided at the time bids are submitted.

The Contractor must show evidence of Workers Compensation and Employers Liability Insurance Coverage.

GENERAL LIABILITY:

The Chosen Contractor shall supply the Town with a Certificate of Insurance showing liability coverage no less

than $1,000,000. The Chosen Contractor shall cause the Town to be made an additional insured on the Chosen

Contractor’s liability insurance, on a primary and non-contributing basis. The Chosen Contractor shall, prior to a

Purchase Order being issued, produce a certificate of insurance demonstrating same to the Town. The Chosen

Contractor shall keep said insurance, and the Town’s additional insured status, in full force throughout the

course of the project. This Certificate of Insurance does not have to be provided at the time bids are submitted.

The Contractor must list the Named Member as Additional Insured on their Commercial General Liability Policy

5. CONTRACTOR SELECTION & EVALUATION CRITERIA

The Town reserves the right:

1. to accept or reject any or all Bids in whole or in part and to accept other than the lowest price proposal;

2. to amend, modify, or withdraw this Request for Bids;

3. to require supplemental statements or information from bidders;

4. to extend the deadline for responses to this Request for Bids;

5. to waive or correct any irregularities in Bids received;

6. to negotiate separately with one or more competing bidders, and

7. to award the bid deemed in the best interest of the Town.

All bids upon submission become the property of the Town.

The following criteria, as a minimum, will be used to evaluate qualifications:

Item Criteria

1

Total Maximum Fee

2

Licenses and certifications to perform the work

3

Provided project portfolio of similar projects in New England

4

List and contact information for a minimum of 3 references

5

Availability and proposed timeline to complete the work

Weight

35%

20%

10%

10%

25%

Commodity Codes

• NAICS 561492Court Reporting and Stenotype Services

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