Project Information

Bid Title

Turnkey Encampment Cleanup Services

Issuing Agency

City of Ventura

Location

California

Published Date

Apr 24, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000876

Original Source

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Project Description

Bid Number:	P-130000876
Bid Title:	Turnkey Encampment Cleanup Services
Category:	Public Works Maintenance Projects
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Turnkey Encampment Cleanup Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Thursday, May 28, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 4/24/2026 12:00 AM Closing Date/Time: 5/28/2026 4:00 PM Pre-bid Meeting: May 7, 2026, at 10:00AM Related Documents: P-130000876 Turnkey Encampment Cleanup Services Attachment A Attachment B

Attachment Preview

Request for Proposal No. P-130000876

Friday, April 24, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Turnkey Encampment Cleanup Services, in accordance with this Request for

Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Thursday, May 28, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000876

Turnkey Encampment Cleanup Services

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Question and Answer Period

1.3.

Proposal Submission

1.4.

Elevated Consultant Interviews

1.5.

Proposal Format

1.6.

Insurance Requirements

1.7.

Agreement Prices

1.8.

Agreement/Contract

1.9.

Term of Agreement

1.10. Subcontracting

1.11. Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Specifications

2.3.

Duties and Responsibilities

2.4.

City Responsibilities

2.5.

Safety and Training

2.6.

Eligible Expenses

2.7.

Cost Proposal Form

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – General Services Agreement

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS) Exhibit “D” –

General Services Agreement (FEDERALLY FUNDED AGREEMENTS)

• Exhibit “D-1” – General Services Agreement (CERTIFICATION REGARDING DRUG-

FREE WORKPLACE REQUIREMENTS)

• Exhibit “D-2” – General Services Agreement (DEBARMENT AND SUSPENSION

CERTIFICATION)

• Exhibit “D-3” – General Services Agreement (APPENDIX A, 44 C.F.R. PART 18-

CERTIFICATION REGARDING LOBBYING)

Request for Proposal No. P-130000876

Turnkey Encampment Cleanup Services

1. INSTRUCTIONS TO BIDDERS

1.1 Request for Proposal Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Friday, April 24, 2026

Thursday, May 7, 2026, at 10:00 AM PST

Monday, May 11, 2026, at 2:00PM PST

Wednesday, May 13, 2026

Thursday, May 28, 2026, at 4:00PM PST

1.2 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held on Thursday, May 7, 2026, at 10:00AM PST.

Attendance of the Pre-Bid Meeting is mandatory to submit a response to the RFP. Proposals

submitted on which the Pre-Bid Meeting has not been attended will be considered non-

responsive and rejected. Attendees must meet at Ventura City Hall, 501 Poli S., Ventura, CA

93001, the following location:

Request for Proposal No. P-130000876

Turnkey Encampment Cleanup Services

1.2 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Monday, May 11,

2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All questions

will be answered in the form of an addendum.

1.3 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Thursday,

May 28, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the

PDF, the hard copy will provide the basis for resolving such discrepancies. If no document

can be identified as the original, proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.4 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.6 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “B” General

Services Agreement.

1.7 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

Request for Proposal No. P-130000876

Turnkey Encampment Cleanup Services

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.8 Agreement/Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “B” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “B” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.9 Term of Agreement

The initial term of this Agreement shall commence on July 1, 2026, and will continue for a

period of three (3) years. The City may elect, at its own option, to renew this Agreement for

two additional one-year increments. Initial term, plus any option to extend shall not exceed a

total of five years.

1.10 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Commodity Codes

• NAICS 561720Janitorial Services

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