Project Information

Bid Title

Manufacturing Equipment Cost Proposal

Issuing Agency

Warren County Public Schools

Location

Kentucky

Published Date

Mar 10, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-11 R2

Original Source

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Project Description

Bid/RFP Number	Bid/RFP Title	Posting Date	Closing Date/Time
2026-11 R2	Manufacturing Equipment Cost Proposal	February 9, 2026	Wednesday, March 25, 2026, 10:00 AM CST

Attachment Preview

SCHOOL DISTRICT OF

WARREN COUNTY PUBLIC SCHOOLS

BOWLING GREEN, KENTUCKY

REQUEST FOR PROPOSAL

RFP # 2026-11 R2

MANUFACTURING EQUIPMENT

PROPOSAL SUBMISSION DEADLINE:

10:00 AM (CT), TUESDAY, MARCH 10, 2026

10:00 AM (CT), WEDNESDAY, MARCH 25, 2026

All time references in this RFP refer to the Central Time Zone.

Page 1 of 34

INSTRUCTIONS FOR SUBMISSION OF PROPOSAL

IMPORTANT

✓ Proposals shall be received by the deadline for proposal submission noted in Section 2.

✓ Offerors are encouraged to use the following “Proposal Submission Checklist” to ensure they have

included all the items required by the solicitation.

Mail or hand-deliver your Proposal to:

Warren County Schools Board Office

303 Lovers Lane

Bowling Green, KY 42103

• If mailing, allow for ample time for your proposal to be received before the deadline.

• If hand-delivering, allow for ample time for potential long lines at the Board Office and to get through

any security and check-in procedures.

Proposals received after the submission deadline WILL be disqualified.

PROPOSAL SUBMISSION CHECKLIST

A. SUBMIT THE FOLLOWING FOR YOUR TECHNICAL PROPOSAL IN AN ENVELOPE LABELED “TECHNICAL

PROPOSAL.”

 TECHNICAL PROPOSAL RESPONSE (see Sections 4.A.1. – 4.A.3 for content)

 ATTACHMENT A (signed) - SOLICITATION RESPONSE COVER PAGE

 ATTACHMENT B - NON-DISCRIMINATION/MINORITY-OWNED BUSINESS FORM

 ATTACHMENT C (notarized) - REQUIRED AFFIDAVIT FOR BIDDERS, OFFERORS AND CONTRACTORS

 ATTACHMENT D (if applicable) (notarized) - RESIDENT VENDOR AFFIDAVIT

 ATTACHMENT E - REFERENCES

• CERTIFICATE OF INSURANCE REQUIREMENT (see Section 6 for details) - Providing this is optional during

the RFP process but is required within 5 business days of Contract award.

B. SUBMIT THE FOLLOWING FOR YOUR COST PROPOSAL IN A SEPARATE AND SEALED ENVELOPE AND LABEL

THE ENVELOPE “COST PROPOSAL.”

 ATTACHMENT F (signed) - COST PROPOSAL - EQUIPMENT BID SHEET (attached Excel workbook)

Both Technical Proposal and Cost Proposal envelopes may be INCLUDED together in a single larger envelope

for mailing or delivery purposes.

Page 2 of 34

REVISION #1, 2/19/2026

Questions and Answers

Question 1

Regarding the Cost Proposal Instructions Item #10, are we supposed to quote all items FOB to the destination

and rigging into the facility to the desired locations?

Answer 1

Inside delivery is all we asked for, but please go ahead and include your rigging costs on the provided lines or

on a separate sheet. We might choose to have the equipment installed if the costs are reasonable.

No further questions.

Revisions

Attachment F, Cost Proposal has been updated to include lines for Rigging fees. The updated Cost Proposal is

the Excel Sheet titled WCPS RFP 2026-11 R2 Cost Proposal - Manufacturing Equipment.

No further revisions.

[END OF REVISION #1]

REVISION #2, 3/9/2026

Revisions

Cover Page:

Deadline for Proposals changed from 3/10/2026 to 3/25/2026

Section 2.A. Schedule of Events:

Deadline for Proposals has been changed to 3/25/2026 at 10:00 am CT.

Anticipated Date of Contract Award has been changed to 4/22/2026.

Anticipated Contract Start Date has been changed to 4/27/2026.

Section 3.A. Scope of Services:

The specific item list has been removed. Vendors may find the full list in the attached Excel Sheet, WCPS RFP

2026-11 R2 Cost Proposal.

Attachment F, Cost Proposal:

Has been updated to remove items, add items, and add model numbers to some items. Hyperlinks of most of

the items have been provided for reference. The District is not specifying the items be procured from those

companies; it’s just for reference. Additionally, items equal to or better than the noted items may be

proposed. The updated Cost Proposal is the Excel Sheet titled WCPS RFP 2026-11 R2 Cost Proposal -

Manufacturing Equipment.

No further revisions.

[END OF REVISION #2]

Page 3 of 34

SECTION 1. INTRODUCTION

A. STATEMENT OF PURPOSE

This Request for Proposals (“RFP”) is issued by Warren County Public Schools (“the District”) to solicit

proposals from qualified vendors to furnish the goods and services described in this solicitation. Additional

details may be found in Section 3. Scope of Work.

B. LEGAL REQUIREMENTS

Offerors are advised that any contract resulting from this RFP shall comply with all applicable provisions of KRS

Chapter 45A and other statutes and policies noted in this RFP. The Warren County Public Schools Procurement

Manual (as adopted by the Warren County Board of Education) shall be fully incorporated by reference into

this RFP. A copy of this Procurement Manual may be obtained from the District Office upon request at a cost

not to exceed the cost of reproduction.

C. SYNONOMOUS TERMS

As used throughout this proposal and its attachments, the following terms are synonymous:

a. Warren County Public Schools and District are synonymous.

b. Solicitation, Request for Proposals, and RFP are synonymous.

c. Offeror, Supplier, Vendor, Company, Firm, are synonymous.

d. Agreement and Contract are synonymous.

e. Successful Offeror and Contractor are synonymous.

f. Project, Services, Scope, and Work are synonymous.

SECTION 2. SCHEDULE OF EVENTS, COMMUNICATIONS

A. SCHEDULE OF EVENTS

Event

Date

Time (CT)

Release of RFP

Deadline for written questions from Offerors

Answers for written questions posted

Deadline for Proposals to be submitted

2/9/2026

2/18/2026

2/23/2026

3/25/2026

3:00 pm

10:00 am

Anticipated Date of Contract Award

Anticipated Contract Start Date

4/22/2026

4/27/2026

The District reserves the right to adjust these dates during the solicitation process.

B. RFP AND ADDENDA

The RFP and addenda may be downloaded from the District website while the RFP is posted.

C. COMMUNICATIONS

Any questions about the RFP must be submitted by the deadline for written questions specified in the

Schedule of Events. Questions must be submitted by email to the District Finance Director, Kathy Phelps, at

kathy.phelps@warren.kyschools.us.

The abovementioned individual shall be the sole point of contact concerning this solicitation. Prospective and

actual Offerors shall not directly contact other District personnel regarding matters concerning this solicitation

or to arrange meetings related to such. Any unauthorized contact may be cause for disqualification of the

Offeror.

Page 4 of 34

D. AMENDMENTS TO THE RFP

Please note that any amendments to a solicitation (such as the revision of the RFP to include the answers to

the written questions) will be posted on the District website where the RFP was originally posted.

It is important for prospective Offerors to check the website regularly for posted addenda. No amendments

will be issued later than seven (7) days prior to the submission deadline of proposals, except for postponing

the date for receipt of proposals, or withdrawing the request for proposals. Each Offeror shall determine prior

to submitting its proposal that it has received all amendments issued. Offerors are responsible for submitting

proposals using the latest version and amendments to the solicitation.

SECTION 3. SCOPE OF SERVICES

A. OVERVIEW

The Warren County Board of Education is soliciting manufacturing equipment for the Warren County Public

Schools IMPACT Center for Leadership and Innovation (hereafter referred to as the IMPACT Center or the

facility), located at 830 Cumberland Trace Road, Bowling Green, KY 42103.

Warren County Public Schools (WCPS) will launch the IMPACT Center in the Fall of 2026. This innovative

institution for students in grades 7-12 will feature five pioneering academies that emphasize leadership across

all levels; the five academies are as follows: AI and Cyber Systems, Aeronautics, Biomedical Innovation, Design,

Enterprise and Visionary Arts, and Robotics and Advanced Systems.

The IMPACT Center’s vision is to be a community where every student’s worth is honored, their potential is

unleashed, and they develop the leadership skills to create meaningful change through a transformative

education. Its mission is to empower leaders by igniting innovation, fostering collaboration, and engaging in

authentic problem-solving to lead meaningful change and make a global IMPACT.

Scope of Services

The awarded vendor(s) shall provide manufacturing equipment, along with additional associated standard

equipment, optional equipment, accessories, and delivery to the facility:

The full, official list of items and quantities are listed on Attachment F, Cost Proposal (attached Excel

spreadsheet).

Equipment or materials that differ from the exact items specified may be proposed; however, any such

alternatives must meet or exceed the minimum specifications, including all warranty requirements, of the

listed items. The District may, at its sole discretion, evaluate and consider alternative items, but is under no

obligation to do so.

The District reserves the right to award the Contract in whole or in part, to a single Contractor or to multiple

Contractors, or to make no award if deemed in its best interest. The District further reserves the right to waive

informalities and minor irregularities in proposals, to request additional information as needed, and to

negotiate with Offerors.

B. GENERAL REQUIREMENTS

The Contractor shall provide all goods and services described in Section 3.A, Scope of Work, and as itemized in

Attachment F, Cost Proposal.

Page 5 of 34

Commodity Codes

• NAICS 541330Engineering Services

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