Project Information

Bid Title

Contract Tree Services

Issuing Agency

City of Blue Springs

Location

Missouri

Published Date

Apr 20, 2026

Closing Date

May 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Contract Tree Services
Category:	Parks & Recreation Equipment and Services
Status:	Open

Description: The City of Blue Springs, Missouri is seeking proposals from qualified Contractors for contracted on-call tree services for the parks and recreation department. Contractor will be responsible for responding to on-call needs for the department along with performing an all-inclusive tree maintenance initial service for Blue Springs Park including but not limited to full tree trimming, tree assessment, tree removal, stump grinding, and dead wooding. Publication Date/Time: 4/20/2026 12:00 AM Closing Date/Time: 5/8/2026 1:00 PM Pre-bid Meeting: Appointment only, recommended. Contact Person: Derek Mayden Assistant Director of Park Services email: dmayden@bluespringsmo.gov phone: 816-228-0222 Related Documents: RFP_2026

Attachment Preview

Request for Proposals

Contract Tree Services

April 20, 2026

Submittal Deadline

May 8, 2026

Any questions regarding this Request for Proposal shall be submitted to Derek

Mayden, Assistant Director of Park Services by email at

dmayden@bluespringsmo.gov or by phone at 816-228-0222.

Contents

Notice to Bidders_____________________________________________________________________ 1

Request for Proposals________________________________________________________________ 4

Checklist _____________________________________________________________________________ 11

FORM A: Proposal Pricing __________________________________________________________ 12

FORM B: Experience/References ___________________________________________________ 13

FORM C: Disclosures ________________________________________________________________ 16

FORM D: Proposal Validity and Commitment to Sign Contract __________________ 18

Contract _____________________________________________________________________________ 20

Notice to Bidders

Sealed proposals will be received by the Assistant Director of Park Services of the City of

Blue Springs at Carson Ross Community Recreation Complex at 425 NW Mock Ave., Blue

Springs, MO 64015 until 1:00 pm CST, on May 8, 2026, at which time bidding will be

closed. In accordance with the Missouri Sunshine Law, RSMo 610.021., proposals will be

opened on said date and time and only the bidder name and base proposal price will be

read aloud. All other documents will be checked for responsiveness after Bid opening.

The specific locations of the work to be done shall be contained in the special provisions

section of the bid document. The Contractor shall bid on all work.

All equipment, materials, and workmanship must be in accordance with the

Specifications and other Contract Documents.

A Pre-Bid Meeting will be held on by appointment only. An appointment for a pre-

bid meeting is recommended but not required. Addenda will be issued as the City

deems necessary.

Pursuant to 610.021 RSMo Item 12, all documents within a request for proposal will

become open record to the public upon a negotiated contract being executed. All

documents within a request for bid become open record as soon as the bid is opened.

Bidders and proposers should be aware that all documents within a submittal will

become open records.

The City reserves the right to reject any or all proposals and to waive informalities or

deficiencies therein to negotiate with any or all bidders or others for more favorable

terms or prices and to award a contract to other than the bidder submitting the lowest

cost bid proposal with or without negotiation and to determine which is the lowest,

Project Title

1

best, and most responsive to accept, at its option, any alternates and to approve the

bond.

In no event shall the City be liable to the Contractor for special, indirect, or

consequential damages. The maximum liability of the City shall be limited to the amount

of money to be paid or received by the City under this Contract.

The Contractor shall defend, indemnify, and hold the City and its elected or appointed

officials, officers, employees, and agents harmless from and against all actual claims and

alleged claims and all damages, including but not limited to losses, liabilities, costs,

expenses and attorney fees arising out of personal injuries, including illness or death,

and damage to, or destruction of, property, which are caused by the Contractor or the

Contractor’s agents, employees, sub-contractors or by others for whom Contractor is

liable arising out of or in any way connected with or resulting from, performance of, or

failure to perform, this contract, regardless of whether or not caused in part by any act

or omission of City, its elected or appointed officials, officers, employees or agents.

Contractor affirms that it has had the opportunity to recover the costs of the liability

insurance required in this Contract in its Contract price.

The Contractor shall indemnify and hold the City harmless from all wages or overtime

compensation due its employees in rendering services pursuant to this contract,

including payment of reasonable attorneys' fees and costs in the defense of any claim

made under the Fair Labor Standards Act, the Missouri Prevailing Wage Law, or any

other federal or state law.

The indemnification obligations of Contractor hereunder shall not be limited by any

limitations as to the amount or type of damages, compensation, or benefits payable by

or for the Contractor, under any federal or state law, to any person asserting the claim

On-Call Tree Service

2

against City, its elected or appointed officials, officers, agents and employees, for which

indemnification is sought.

The indemnification obligations herein shall not negate, abridge, or reduce in any way

any additional indemnification rights of the City, its elected or appointed officials,

officers, agents and employees, which are otherwise available under statute, or in law or

equity.

All the provisions in this RFP, which becomes part of the Agreement, are subject to the

terms of Missouri Sovereign Immunity as set forth in section 537.610.2 and 537.610.5 of

the Missouri Revised Statutes. Further, this Contract is not intended to act as a waiver or

limitation of City, or any of its officer’s, agent’s or employee’s rights and/or defenses

regarding sovereign or any other immunity or defense under Federal Law, Missouri Law

or Municipal Regulation.

On-Call Tree Service

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Commodity Codes

• NAICS 561730Landscaping Services

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