Project Information

Bid Title

Request for Proposals 2505 - Saw Cutting, Asphalt Repair/Replacement and Paving Project - November 10, 2025

Issuing Agency

Yucaipa Valley Water District

Location

California

Published Date

Nov 10, 2025

Closing Date

Dec 2, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Request for Proposals 2505 - Saw Cutting, Asphalt Repair/Replacement and Paving Project - November 10, 2025

Attachment Preview

Request for Bid Proposals

2026-27 Reservoir Cleaning and Inspection

Proposal No. 251009

Response Due and Public Bid Opening

December 2, 2025 at 11:00 a.m.

Yucaipa Valley Water District

12770 Second Street

Yucaipa, California 92399

Yucaipa Valley Water District Bid Process Contact:

Mike Kostelecky, Operations Manager

mkostelecky@yvwd.us – Phone (909) 208-1607

Yucaipa Valley Water District Contract Administrator and District Liaison:

Mike Kostelecky, Operations Manager

mkostelecky@yvwd.us – Phone (909) 208-1607

Yucaipa Valley Water District

2026-27 Reservoir Cleaning and Inspection

Page 2 of 18

Introduction

Yucaipa Valley Water District (the “District” or ‘YVWD”) is accepting proposals for reservoir

cleaning and inspection at various facility locations. Your firm is invited to submit a proposal to

perform this work.

The sites are located within the City of Yucaipa and Calimesa. The tank descriptions including

diameter, height, hatch size, and capacity for each site are listed in the Proposal Form as

“Attachment C.” This is not a commitment to procure this work, but a request for proposals and

the costs to complete the work. The District will make a determination to proceed based on the

proposal pricing submitted.

For reference, please refer to the enclosed specifications and Proposal Form in the preparation

and submittal of your proposal. The Proposal Form must be submitted as your proposal, and it

must be filled out completely.

All bidders are urged to visit the work sites in order to familiarize themselves with all existing

conditions that may affect the work involved. All proposals shall take into consideration all such

conditions as may affect the work under this contract. The submittal of a proposal automatically

implies that this examination has been done and that the Contractor is completely familiar with

the location, scope, nature, and character of the work and of the equipment and materials needed

for it.

The final date and time for submitting a proposal is December 2, 2025, at 11:00 am to Mike

Kostelecky, Operations Manager, 12770 Second Street, Yucaipa California 92399.

Your proposal envelope must be sealed and clearly marked “2026-2027 Reservoir Cleaning and

Inspection” (include Attachments A, B, C, D, and E).

The District reserves the right to accept or to reject any and all proposals, to waive any

irregularities and to make an award that is determined by the District to be in the best interest of

the Yucaipa Valley Water District.

For technical questions please contact:

Mike Kostelecky, Operations Manager

Office: (909) 790-9208

Mobile: (909) 208-1607

Email: mkostelecky@yvwd.us

For administrative questions please contact:

Mike Kostelecky, Operations Manager

Office: (909) 790-9208

Mobile: (909) 208-1607

Email: mkostelecky@yvwd.us

Yucaipa Valley Water District

2026-27 Reservoir Cleaning and Inspection

Submitted proposals shall be addressed to:

Attention: Mike Kostelecky

Yucaipa Valley Water District

P.O. Box 730

12770 Second Street

Yucaipa, California 92399

Office: (909) 797-5117

Page 3 of 18

- Instructions for Proposals -

2026-27 Reservoir Cleaning and Inspection

General Specifications

The below listed specifications are intended as general guidelines to be followed by the Contractor

in preparing a proposal and during the ensuing project.

• Accessibility: The Contractor shall be fully aware of any peculiarities and limitations of the

space(s) available for the performance of work under this contract. The Contractor shall

exercise due and particular caution to determine that all parts of his work are made quickly

and easily accessible.

• Authority of the Yucaipa Valley Water District: Subject to the power and authority of the

District, the District shall in all cases determine the quantity, quality, and acceptability of

the work, materials and supplies for which payment is to be made under this contract. The

District shall decide questions that may arise relative to the fulfillment of the contract or

the obligations of the Contractor hereunder.

• City of Yucaipa and City of Calimesa Business License: The successful Contractor and

any sub-Contractors are required to obtain a City of Yucaipa and/or City of Calimesa

Business License prior to award of Contract and to maintain the license for the entire term

of the Agreement. The Business License is not a prerequisite for submission of a bid.

Inquiries regarding Business License may be answered by calling the City of Yucaipa

(909) 797- 2489 or the City of Calimesa (909) 795-9801. Business Licenses are not

required for materials or equipment shipped by U.S. mail or common carrier.

• Changes in Work: The District may, at any time work is in progress, by written order,

make alterations in the terms of work as shown in the specifications, require the

performance of extra work, decrease the quantity of work, or make such other changes

as the District may find necessary or desirable. The Contractor shall not claim forfeiture

of contract by reasons of such changes by the District. Changes in work and the amount

of compensation to be paid to the Contractor for any extra work as so ordered shall be

determined in accordance with the unit prices quoted.

• Clean-up: During performance and upon completion of work on the project, Contractor

will remove all unused equipment and instruments of service, all excess or unsuitable

material, trash, rubbish, and debris, and legally dispose of same, unless otherwise

directed by these specifications. Contractor shall leave entire area in a neat, clean, and

acceptable condition as approved by the District.

Yucaipa Valley Water District

2026-27 Reservoir Cleaning and Inspection

Page 4 of 18

• Compliance With OSHA: Contractor agrees that all item(s) offered comply with all

applicable Federal and State Occupational Safety and Health Act laws, standards, and

regulations, and that Bidder will indemnify and hold the District harmless for any failure to

so conform.

• Prevailing Wage: Contractor is aware of the requirements of Chapter 1 (beginning at

Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title

8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”),

which require the payment of prevailing wage rates and the performance of other

requirements on “public works” and “maintenance” projects. If the services are being

performed as part of an applicable “public works” or “maintenance” project, as defined by

the Prevailing Wage Laws, and if the Total Compensation is $1,000 or more, Contractor

and its sub-Contractors shall fully comply with the Prevailing Wage Laws for their

employees and any others to whom such laws are applicable. Contractor and its sub-

Contractors shall also be responsible for any and all violations and fines imposed on them

pursuant to the Prevailing Wage Laws. Pursuant to SB 854, which amended the

Prevailing Wage Laws, this Agreement would also be subject to compliance monitoring

and enforcement by the California Department of Industrial Relations (“DIR”). Beginning

April 1, 2015, no Contractor or sub-Contractor may be awarded this Agreement unless

registered with the DIR pursuant to Labor Code Section 1725.5.

• Contract Incorporation: This contract embodies the entire contract between the District

and the Contractor. The parties shall not be bound by or be liable for any statement,

representation, promise, inducement or understanding of any kind or nature not set forth

herein. No changes, amendments, or modifications of any of the terms of the contract

shall be valid unless submitted in writing and signed by both parties. The complete

contract shall include the entire contents of the bid solicitation, all addendums, all of

Bidder’s successful submittal, supplemental agreements, change orders, performance

bond(s), and any and all written agreements which alter, amend, or extend the contract.

• Coordination with Agencies: The Contractor shall coordinate activities with the proper

regulatory agencies and have their representative on site as requested at the proper times.

• Damage: The Contractor shall be held responsible for any breakage, loss of the District’s

infrastructure or supplies through negligence of the Contractor or his employee while

working for the District. The Contractor shall immediately report to the District any

damages resulting from services performed under this contract. Failure or refusal to

restore or replace such damaged property will be a breach of this contract.

• Permits: Contractor shall at its expense, obtain all permits and licenses and pay all

charges and fees necessary for the performance of the contract, and shall give all public

notices necessary for the lawful performance of the contract.

• Taxes and Assessments: Contractor shall pay all taxes, levies, duties and assessments

of every nature due in connection with any work under the contract, shall make any and

all payroll deductions required by law, and shall indemnify and hold harmless the District

from any liability on account of any and all such taxes, levies, duties, assessments and

deductions.

Yucaipa Valley Water District

2026-27 Reservoir Cleaning and Inspection

Page 5 of 18

• Addenda or Bulletins: No supplement, modification or amendment of this Agreement shall

be binding unless executed in writing and signed by both Parties.

• Protection of Public: Adequate warning devices, barricades, guards, flagmen or other

necessary precautions shall be taken by the Contractor to give advised and reasonable

protection, safety and warning to persons and vehicular traffic concerned in the area. All

traffic control will comply with the American Public Works Association Work Area Traffic

Control Handbook, all City of Yucaipa, and City of Calimesa requirements.

• Rejection of Work: Contractor agrees that the District has the sole right and discretion to

make all final determinations as to whether the work has been satisfactorily completed.

• Unknown Obstructions: Should any unknown obstruction be encountered during the

course of this contract the Contractor immediately bring it to the attention of the District.

The Contractor shall be responsible for the protection of all existing equipment and utilities

encountered within the work area.

General Information/Requirements

A. Receiving Office: Sealed proposals will only be accepted until December 2, 2025, at 11:00

am by Mike Kostelecky, Operations Manager, 12770 Second Street, Yucaipa California

92399. Proposal envelopes must be sealed and clearly marked “2026-27 Reservoir

Cleaning and Inspection” (include Attachments A, B, C, D, and E). Late and facsimile

proposals will not be accepted. If the proposal is sent by overnight carrier, proposal is to

be within a sealed envelope inside the overnight letter pack.

B. Rejection of Proposals: YVWD reserves the right to accept or reject any or all proposals

received as a result of this request.

C. Incurred Contractor Costs: YVWD will not be liable for any costs incurred by Contractors

or other respondents to this Bid, prior to issuance of an agreement, contract, or other

similar acquisition documents.

D. Qualification: The selected Contractor shall have a proven record of performing work of

a similar nature to the project described herein. This record shall be for a minimum of five

(5) years. The Contractor may be required to submit the names of five (5) references and

include the name of the entity, contact person, telephone number, and a brief description.

Include an outline describing company’s profile and ability to perform the work.

E. Other Provisions: The Contractor shall list any other criteria or requirements to delineate

responsibility for any additional items/tasks to be completed by either YVWD or

Contractor. These shall be in addition to those previously detailed or explained in this Bid

Request for.

F. Contract Terms: If awarded the Contract, the undersigned agrees to start work on this

project within ten (10) working days or as otherwise directed by the Operations Manager

in accordance with these specifications and agrees to continue performing the

maintenance and repair work.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors

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