Project Information

Bid Title

Equipment, Parts, Supplies, and Services - Student Nutrition

Issuing Agency

Galena Park ISD

Location

Texas

Published Date

Feb 15, 2026

Closing Date

Mar 24, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-008

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	RFP 26-008 (Equipment, Parts, Supplies, and Services - Student Nutrition)
Issue Date & Time	2/15/2026 10:00:00 AM (CT)
Close Date & Time	3/24/2026 02:00:00 PM (CT)
Question Cut Off Date	3/17/2026 02:00:00 PM (CT)
Notes	Galena Park Independent School District (“GPISD” or “the “District”) is soliciting proposals for RFP 26-008 Student Nutrition Services Equipment, Parts, Supplies, and Services . Details are more fully set out in the Request for Proposals (“RFP”).  The submission deadline will be Tuesday , March 24, 2026 at 2:00 PM CST at the GPISD Admin Building, Purchasing Department, located at 14705 Woodforest Blvd., Houston, TX 77015. Additional information may be obtained at GPISD eBid system https://galenaparkisd.ionwave.net/Login.aspx or by contacting the Purchasing Department at our website: https://www.galenaparkisd.com/departments/purchasing Galena Park ISD reserves the right to reject any or all proposals.

Contact Information

Name	Michele Taylor
Address	Galena Park ISD 14705 Woodforest Blvd. Houston, TX 77015 USA
Phone	(832) 386-1016
Fax	(832) 386-1428
Email	purchasing@galenaparkisd.com

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9019463

Bid Attachments

File Name	Description	File Size
Form W-9 March 2024 Fillable.pdf	W-9	137 KB	336384	6187425
Form 1295 Instructions and Sample.pdf	Form 1295 Instructions and Sample	347 KB	336384	7104853
Texas and Federal Certification Form 2025.pdf	Texas and Federal Certification Form	242 KB	336384	7197740
CIQ Fillable with Instructions.pdf	Conflict Of Interest Questionnaire	445 KB	336384	7104842
Certification of Criminal History Record.pdf	Certification of Criminal History Record	656 KB	336384	4545362
Combined Affidavit and DEI-COI for Educational Entities.pdf	Addendum DEI & COI	496 KB	336384	7104901
GPISD Reference Form.pdf	GPISD Reference Form	102 KB	336384	7104863
GPISD Map.pdf	GPISD Map	996 KB	336384	6187439
2025-2026Calendar5202025rev.pdf	2025-2026 School District Calendar	130 KB	336384	7104859

Attachment Preview

RFP 26-008

Equipment, Parts, Supplies, and Services - Student Nutrition

Issue Date: 2/15/2026

Questions Deadline: 3/17/2026 02:00 PM (CT)

Response Deadline: 3/24/2026 02:00 PM (CT)

Purchasing

Contact Information

Contact: Michele Taylor

Address: Student Nutrition Buyer

Galena Park ISD

14705 Woodforest Blvd.

Houston, TX 77015

Phone: (832) 386-1016

Fax: (832) 386-1428

Email: purchasing@galenaparkisd.com

Page 1 of 31 pages

Deadline: 3/24/2026 02:00 PM (CT)

RFP 26-008

Event Information

Number:

RFP 26-008

Title:

Equipment, Parts, Supplies, and Services - Student Nutrition

Type:

Request for Proposal

Issue Date:

2/15/2026

Question Deadline: 3/17/2026 02:00 PM (CT)

Response Deadline: 3/24/2026 02:00 PM (CT)

Notes:

Galena Park Independent School District (“GPISD” or “the “District”) is soliciting

proposals for RFP 26-008 Student Nutrition Services Equipment, Parts,

Supplies, and Services. Details are more fully set out in the Request for Proposals

(“RFP”). The submission deadline will be Tuesday, March 24, 2026 at 2:00 PM

CST at the GPISD Admin Building, Purchasing Department, located at 14705

Woodforest Blvd., Houston, TX 77015.

Additional information may be obtained at GPISD eBid system

https://galenaparkisd.ionwave.net/Login.aspx or by contacting the Purchasing

Department at our website: https://www.galenaparkisd.com/departments/purchasing

Galena Park ISD reserves the right to reject any or all proposals.

Ship To Information

Address: Warehouse

Administration Building

Galena Park ISD

14705 Woodforest Blvd.

Houston, TX 77015

Phone: (832) 386-1006

Bid Activities

Advertisement 1

1st Advertisement

Advertisement 2

2nd Advertisement

Last day for Questions

Last day for Questions

Deadline Submission

Deadline for submission.

Award Date

Award Date

Billing Information

Address: Accounts Payable

Galena Park ISD

14705 Woodforest Blvd.

Houston, TX 77015

Phone: (832) 386-1025

Fax: (832) 386-1428

Email: accounts_payable@galenaparkisd.co

m

2/15/2026 10:00:00 AM (CT)

2/22/2026 10:00:00 AM (CT)

3/17/2026 2:00:00 PM (CT)

3/24/2026 2:00:00 PM (CT)

5/4/2026

Page 2 of 31 pages

Deadline: 3/24/2026 02:00 PM (CT)

RFP 26-008

Bid Attachments

Form W-9 March 2024 Fillable.pdf

W-9

Form 1295 Instructions and Sample.pdf

Form 1295 Instructions and Sample

Texas and Federal Certification Form 2025.pdf

Texas and Federal Certification Form

CIQ Fillable with Instructions.pdf

Conflict Of Interest Questionnaire

Certification of Criminal History Record.pdf

Certification of Criminal History Record

Combined Affidavit and DEI-COI for Educational Entities.pdf

Addendum DEI & COI

GPISD Reference Form.pdf

GPISD Reference Form

GPISD Map.pdf

GPISD Map

2025-2026Calendar5202025rev.pdf

2025-2026 School District Calendar

Download

Download

Download

Download

Download

Download

Download

Download

Download

Requested Attachments

W-9

(Attachment required)

Please complete and upload.

Form 1295 - Certificate of Interested Parties

(Attachment required)

Please upload Form 1295 - See Form 1295 Instructions & Sample in Attachments

Certification of Criminal History Record

(Attachment required)

Please download the Certification of Criminal History Record Forms from the "Attachments" tab, complete and upload

your signed document here.

Conflict of Interest Form

(Attachment required)

Please complete and upload.

Texas and Federal Certifications

(Attachment required)

Please complete and upload.

Reference

(Attachment required)

Please complete and upload.

Addendum DEI & COI

(Attachment required)

Please complete and upload.

Pricing List / Catalog

Page 3 of 31 pages

Deadline: 3/24/2026 02:00 PM (CT)

RFP 26-008

Bid Attributes

1 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response,

but most have a required response. **Please select each page on the right-hand side of the blue bar below (at the

bottom of this list of attributes) in order to view the next page of Bid Attributes**

2 Submission Response

Galena Park ISD prefers responses to be submitted online via our electronic system. Submissions may be

submitted manually. Manual submissions must be delivered to the Purchasing Department, in a sealed envelope by

the close date and time stated in this bid event. No fax or email submissions will be accepted. Only one format is

needed. Manual submission shall consist of one (1) original hard copy and one (1) electronic flash drive. For any

questions, please contact the Purchasing Department at purchasing@galenaparkisd.com.

3 Communications Statement

Contact between vendors and Galena Park ISD personnel during the proposal process or evaluation process is

prohibited. Any attempt by vendors during the proposal process to contact district personnel may result in

disqualification. All communication shall go through the Purchasing Department during this competitive process. All

questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be

provided. The deadline for questions about this proposal is stated in the Bid Activities and the district will not

respond to questions after this time and date. Response to questions will be posted in the form of an addendum to

this proposal. The vendors will be responsible for checking the website for any posted addenda.

4 Attachments Required

Be sure to upload all required documents and forms to the "Response Attachments" tab of this bid event.

5 Proposal Opening

Any proposal received later than the specified time, whether delivered in person or by any other method shall be

disqualified. Any questions pertaining to the proposal procedures should be addressed to the Purchasing

Department at purchasing@galenaparkisd.com. If the District office location where bids/proposals are to be

submitted is closed due to inclement weather, natural disaster, or for any other cause including if the electronic bid

system is unavailable on the due date, the deadline for submission shall be extended until the next District business

day, unless the bidder is otherwise notified by the District. The time of day for submission shall remain the same.

6 PART 1.0 - NOTICE OF INTENTION

The Purchasing Department of Galena Park Independent School District (“GPISD” or the “District”) is conducting

this procurement to establisha comprehensive contract for the ongoing purchase of kitchen equipment parts,

refrigeration parts, supplies, and services necessary to maintain and support the Student Nutrition Services

Department's daily kitchen operations across all district campuses throughout the school year. The Initial Term of

the prospective contract is a period of one (1) year. The District may elect, with mutual agreement of the awarded

vendor, to extend any contract awarded pursuant to this procurement solicitation for up to three (3) additional one-

year terms (individually, a “Renewal Term”). The maximum duration of any contract resulting from this procurement

is a total of four (4) years, running from the date of execution of the contract by the authorized representative of the

District. No contract shall be executed until it has been reviewed and approved by the Board of Trustees of the

District (“Board”) in a duly called and posted meeting of the Board. This contract can be accessed on an “as

needed” basis from a list of contracts that have been competitively bid and awarded with qualified, high

performance vendors based on the selection criteria set forth herein. Proposers are requested to submit a

proposal offering their total line of available products and services that are commonly purchased by government

entities, school districts and other public, not-for-profit agencies and organizations.

Product(s) considered for award shall equal or exceed the technical, environmental and performance standards

and specifications as defined within this RFP and further described in the scope and specification section.

The good(s) or service(s) to be purchased under the awarded contract, if any, may be of indefinite delivery and

indefinite quantity (IDIQ).

7 PART 2.0 – PROPOSAL REQUIREMENTS

Page 4 of 31 pages

Deadline: 3/24/2026 02:00 PM (CT)

RFP 26-008

Please read carefully this entire proposal document and specifications. Complete all forms and submit your bid with

all appropriate attachments.

2.1 Request for Proposals (RFP) Documents

GPISD Purchasing Department documents are made available online via the Purchasing Department’s public

website (http://www.galenaparkisd.com/departments/purchasing/) to anyone who wishes to submit a proposal.

However, it is the responsibility of the proposer submitting a proposal to make certain that the GPISD Purchasing

Department has the appropriate company name, authorized representatives, and contact information on file for the

purpose of receiving notices, changes, addenda or other critical information.

2.2 Tentative Time Table

GPISD anticipates following the timetable listed below for this job:

Item Activity

1 1st Advertisement

2 2nd Advertisement

3 Pre-Proposal Meeting

4 Addenda (if any)

5

Deadline for submission of proposals (See Part 4 - Instruction to Proposers

for detailed submission requirements)

6 Extended Deadline (if any)

7 Award Date

The table above is only an estimate and may vary.

Tentative - Pending Board Approval Date:

Initial Contract Period: May 2026 - April 2027;

Renewal 1 (Optional): May 2027 - April 2028;

Renewal 2 (Optional): May 2028 - April 2029;

Renewal 3 (Optional): May 2029 - April 3030

Date & Time

February 15, 2026

February 22, 2026

NA

as needed

March 24, 2026

as needed

May 4, 2026

2.3 Procurement Method

GPISD is utilizing the Request for Proposals (RFP) method of procurement in accordance with Texas Education

Code Section 44.031(3) Purchasing Contracts, Request for Proposals for services other than construction

services.

For information regarding the proposal process, contact the GPISD Purchasing Department Buyer at (832) 386-

1223.

2.4 Requirements for Return of Proposal Responses

Respondents must submit proposals by March 24, 2026, by the established deadline (Tuesday at 2:00 PM CST).

Please refer to the “Instructions to Proposers” section to ensure that you submit all required information.

The GPISD eBid System does not accept responses after the due date and time. Please note that if you begin

responding to the bid request and do not click “submit” by the time the RFP is scheduled to close, your bid will not

have been submitted.

2.5 Pre-Proposal Conference

A pre-proposal conference was not conducted for this solicitation.

2.6 Rights Reserved by GPISD and Restrictions on RFP Process

Page 5 of 31 pages

Deadline: 3/24/2026 02:00 PM (CT)

RFP 26-008

Commodity Codes

• NAICS 423120Motor Vehicle Supplies and New Parts Merchant Wholesalers
• NAICS 423840Industrial Supplies Merchant Wholesalers
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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