Project Information

Bid Title

Infrastructure Inspections and Testing Services

Issuing Agency

City of Indianapolis and Marion County

Location

Indiana

Published Date

Mar 20, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQual-1ABNS-2026-4

Original Source

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Bid Documents

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Project Description

Infrastructure Inspections and Testing Services

RFQual-1ABNS-2026-4
Dept of Bus & Neighbrhood Serv

Due Date: April 16, 2026 at 12:00 PM

Purchasing Agent: Jacob Miller
Jacob.Miller@Indy.Gov
317-327-2143

Questions Due: April 2, 2026 @ 12:00 noon (EST)

NOTE! This is not a bid packet. Please click the document link below.

RFQual-1ABNS-2026-4.pdf

Posted March 20, 2026

Attachment Preview

City of Indianapolis and Marion County

Request for Qualifications

Estimated Release

Date

Request for

Qualifications

Reference Number

Request for

Qualifications Title

Agency

Agency Contact

Thursday, March 19, 2026

RFQual-1ABNS-2026-4

DBNS Infrastructure Inspections and Testing Services RFQual

Department of Business and Neighborhood Services

Jacob W. Miller

Tel: (317) 327-2143

Email: jacob.miller@indy.gov

Questions &

Answers

Request for

Qualifications

Electronic Submittal

Deadline

• The deadline to submit written questions is 12:00PM local

(Eastern) time on Thursday, April 2, 2026.

o All questions must be submitted in writing to

Jacob.Miller@Indy.Gov.

o There will be no response to questions that are not

submitted in writing by the deadline.

• Written responses, if any, will be provided by City via

addendum posted to: https://www.indy.gov/activity/opportunities-

to-become-a-vendor-for-bns no later than 12:00PM local (Eastern)

time on Friday, April 10, 2026.

• Only questions submitted in writing will be addressed via

addendum. Only responses via addendum shall be considered

official.

• Thursday, April 16, 2026 at 12:00PM noon Local Time (Eastern)

• Delivery by email only to jacob.miller@indy.gov

• Submissions received after the response deadline will not be

accepted. No exceptions.

Electronic Submissions Only

DBNS Infrastructure Inspections and Testing Services RFQual

RFQual-1ABNS-2026-4

City of Indianapolis Request for Qualifications

DBNS Infrastructure Inspections and Testing Services

Questions pertaining to the Request for Qualifications (RFQ) documents may be directed to

Jacob W. Miller, Chief Financial Officer, by email to jacob.miller@indy.gov, no later than Thursday, April 2, 2026 by

12:00PM Noon Local Time (Eastern).

NOTE: Any related addenda to this RFQ, including written answers to questions, will be posted

on the DBNS website https://www.indy.gov/activity/opportunities-to-become-a-vendor-for-bns as

well as the Purchasing Division’s official website at www.indy.gov/purch under the appropriate

project heading. Addenda will NOT be sent directly to vendors. Vendors will be responsible for

periodically checking this website for any related addenda up to and including the due date.

Vendors should print out, sign, and return written acknowledgement(s) with their RFQ. Failure to

sign and return the addenda may cause a response to be determined as non- responsive for

review purposes.

The City of Indianapolis and Marion County by and through the Department of Business and Neighborhood

Services is seeking Request for Qualifications (RFQ) submittals in regard to the contents herein. The City is

looking for a qualified consultant to provide inspection and testing services.

1. General Information

The Division of Construction and Business Services within the Department of Business and Neighborhood

Services (DBNS) is looking for multiple qualified firms to provide construction observation inspections and

infrastructure testing for new infrastructure permitted under street or driveway permits during development on private

parcels. There are two scopes: 1) construction observation inspections for stormwater infrastructure installation,

along with testing of infrastructure as necessary to ensure proper function; and 2) construction observation

inspections of new transportation infrastructure, along with testing as necessary to ensure proper installation and

longevity. (Please Note: the transportation infrastructure inspections and testing services outlined within this scope

are separate from those in the Right-of-Way Inspections RFQ. These inspections pertain to new infrastructure

permitted under street or driveway permits during development on private parcels, whereas right-of-way inspections

outlined in the Right-of-Way Inspections RFQ pertain to work covered under right-of-way excavation permits which

cover impacts on existing public assets.)

Due to the level of technical understanding necessary to conduct construction observation inspections and testing,

the City is seeking partners to provide as-needed construction observation services on the City’s behalf for private

development projects conducted in Indianapolis. Partner(s) will be responsible for erosion and sediment control

inspection, construction observation, and testing services during the construction of storm water infrastructure and

transportation infrastructure (driveways, streets, sidewalks, gutters, and curbs). It is desirable for the potential partner

to be capable and knowledgeable in both stormwater and transportation infrastructure scopes; however, it is not

required, and should not hinder firms from responding to this RFQ in regard to one of the components and not the

other.

This is a qualifications-based selection; submission of qualifications does not guarantee selection or award of work. It

serves only as a notice of interest and proposal of potential approaches. Pricing will not be requested as part of the

Statement of Qualifications.

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2. Background

Program Background

DBNS is the permitting and inspection authority for construction projects in the City of Indianapolis and utilizes both

staff and consultants to complete inspection processes. The stormwater & infrastructure team includes eleven (11) in-

house staff members. Compliance inspectors and contracted inspectors work in tandem to conduct approximately

7,000 inspections each year. Project compliance analysts review permit applications and coordinate with City

stakeholders to issue permits for development on private parcels where infrastructure will connect into City

systems. Staff inspectors conduct inspections of projects to determine whether construction is being

accomplished in a manner compliant with regulations and laws. Contracted inspectors complete construction

observation inspections during installation of new stormwater drainage and transportation infrastructure, as well as

confirming that appropriate erosion and sediment control measures are in place at sites they visit. The primary

function of the consultant inspection firms is to provide construction observation, inspection, and testing of stormwater

drainage and transportation infrastructure to ensure function and longevity of infrastructure assets.

Upon assignment of a project, consultants are responsible for completing routine construction observation and

inspections of infrastructure installation and site conditions, coordinating with City staff, and providing real-time project

updates via electronic communication and DBNS’ case management software.

Program Objectives

The goal of inspections, and specifically of construction observation, is to ensure that new stormwater drainage and

transportation infrastructure installed under private contract – whether it will be accepted as a public asset, or simply

connect to and therefore impact public assets – is installed in compliance with regulations and technical

specifications, so that it functions well for a long time. Construction observation and inspection – along with the

resulting documentation – provide a means of documenting infrastructure assets, operations and maintenance

responsibility for those assets, and provides a record of existing assets for future construction and development

purposes.

3. Anticipated Scope of Work

Consultant will be responsible for providing erosion and sediment control inspection, construction observation,

and testing services during the construction of storm water infrastructure and/or transportation infrastructure

(driveways, streets, sidewalks, gutters, and curbs). These services pertain to new infrastructure permitted under

street or driveway permits during development on private parcels. Inspections and testing contracts are considered

pass-through contracts, and the consultant is required to communicate with both the project manager/property

owner and DBNS staff. The anticipated scope of work includes:

▪ Maintaining a thorough understanding of permitted scope, construction schedule, plans, specifications,

and applicable conditions for all assigned projects, and observing construction for compliance with

respect to listed provisions

▪ Serving as the subject matter expert on infrastructure installation standards, specifications, and best

practice

▪ Documenting inspections and testing of infrastructure throughout the course of each assigned project

▪ Completing as-builts and closure documentation for each assigned project

The scope of inspection and testing for drainage infrastructure includes:

▪ Bedding and backfill of storm water pipes and structures

▪ Installation of manholes

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▪ Installation of both temporary and permanent Best Management Practices (BMPs)

o Confirm initial installation of temporary BMPs within 5 business days of construction

commencing

▪ The sizing and materials of piping, fittings and valves

▪ Sub-grade for horizontal and vertical alignment for compaction

▪ Rough and final grading of swales, ditches, and retention/detention facilities

▪ Compliance with requirements for erosion and sediment control and pollution prevention practices in

accordance with the Construction Stormwater General Permit

▪ Testing results for all tests required for post-construction Best Management Practices and storm water

facilities as outlined in the DPW Storm Water Manual

▪ Inspection and assessment of existing post-construction Best Management Practices in the City’s

private stormwater BMP inventory outside of active construction

The scope of inspection and testing for transportation infrastructure inspection includes:

▪ Rough and final grading of site

▪ Sub-grade materials and compaction

▪ Pavement materials and thickness

▪ Compliance with requirements for erosion and sediment control and pollution prevention practices in

accordance with the Construction Stormwater General Permit

▪ Curb installation in accordance with plans, standards and specifications

▪ Gutter installation in accordance with plans, standards and specifications

▪ Sidewalk installation in accordance with plans, standards and specifications

▪ Street installation in accordance with plans, standards and specifications

Testing and sampling of systems and materials in accordance with the Indiana Department of Transportations

(hereinafter “INDOT”) and the American Public Works Association to determine whether the project is proceeding

in accordance with approved plans, specifications, and regulations of the City and INDOT.

Standards, specifications, and testing requirements can be found in City of Indianapolis ordinance (561, 645, 691,

740-744) and regulation, including the DPW Stormwater Design and Construction Manual, DPW Transportation

Section Standards Manual, DPW Technical Specifications, DPW Design Memos, and the DMD Subdivision

Control Ordinance.

Responses should specifically address a respondent’s experience with each scope, ways in which the respondent

has performed similar services for other clients in the past, and propose models of work for how such a working

partnership could be structured.

Respondents should indicate the number of active projects they have the capacity to accept at a given time for

the duration of the agreement.

Cost information should be assembled in a separate Cost Proposal document, to be provided to the Department

of Business and Neighborhood Services upon request only after qualification is determined. Any Vendor

submission of compensation/costs without the request of the Department will cause your submittal to be rejected.

4. Submission Requirements

All submittals must include the following:

4.1. Cover Letter

▪ Organization name, contact name, address, phone number, and email address. The cover letter

should document the organization’s capacity and intent to proceed without delay if selected for

this work.

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4.2. Qualifications Criteria

▪ General Information – Responses to this portion should total no more than five (5) pages.

•

Description of the organization & team.

•

Organizational chart with names and titles.

•

Special certificates and/or licenses held by the organization.

▪ Team Experience and Qualifications – Responses to this portion should total no more than five (5)

pages.

•

Detail each team member’s role on this project.

•

Firms must have a minimum of two appropriately qualified inspectors to perform the

services selected.

•

Inspection teams must be supervised by a licensed professional engineer.

•

Inspectors must be qualified by educational degree and/or certification to inspect

drainage and/or transportation infrastructure.

• To be qualified for inspection of drainage infrastructure, inspectors must

have a construction observation certification or engineering degree and a

stormwater certification.

• Pre-approved certifications that meet the stormwater

certification requirement include Certified Erosion,

Sediment and Stormwater Inspector (CESSWI), CISEC, or

CPESC credentials from EnviroCert International, Inc or the

NPDES Institute MS4CECI; equivalents approved by the

City in writing will also qualify.

• Pre-approved certifications that meet the construction

observation certification requirement include Certified

Public Infrastructure Inspector credentials through the

American Public Works Association or the Construction

Observation Course through Indiana Water Environment

Association; equivalents approved by the City in writing will

also qualify.

• To be qualified for inspection of transportation infrastructure, inspectors

must have a construction observation certification or an engineering

degree and an INDOT Certified Technician qualification.

• Pre-approved certifications that meet the construction

observation certification requirement include Certified

Public Infrastructure Inspector credentials through the

American Public Works Association or the Construction

Observation Course through Indiana Water Environment

Association; equivalents approved by the City in writing will

also qualify.

• Inspectors qualified to inspect transportation infrastructure

who also hold stormwater certifications are preferred.

•

Office and staff local to the Central Indiana region is preferred.

4.3. Relevant Organizational Experience

▪ An outline of experience in performing similar services for each service, as described in the

Anticipated Scope of Work, your firm wishes to provide. NOTE: A statement of interest is not

required for each service. Responses to this portion should total no more than five (5) pages.

• The outline should include examples that demonstrate the firm’s relevant experience

and qualifications.

▪ Provide the firm’s proposed approach to the Anticipated Scope of Work, as described in Section

3, including but not limited to the staffing structure (traditional third-party vendor engagement, on-

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Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541380Testing Laboratories

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