Project Information

Bid Title

RFB | Facilities Construction Department, St. Mary’s Mission, Asbestos & Lead Survey

Issuing Agency

The Confederated Tribes of the Colville Reservation

Location

Washington

Published Date

Jun 4, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFB | Facilities Construction Department, St. Mary’s Mission, Asbestos & Lead Survey | Closing Date June 30, 2026 PDF

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Confederated Tribes of the

Colville Reservation

P.O. Box 150 Nespelem, WA 99155 (509) 634-2200

Sealed Bid Notice

St. Mary’s Mission

Asbestos & Lead Survey

Posted Date: Thursday, June 4, 2026

Deadline for Questions: Wednesday, June 17, 2026

Answers Posted: Wednesday, June 24, 2026

Closing Time and Date: 2:00 p.m., Tuesday, June 30, 2026

Bid Opening Date: 3:00 p.m., Tuesday, June 30, 2026

Section 1 GENERAL INFORMATION

1.01 Description

The Confederated Tribes of the Colville Reservation (Colville Tribes) Facilities Construction

Department is seeking Professional Services firm (Contractor) registered in the state of Washington

to provide Asbestos (ACM), Mold and Lead-Based Paint (LBP) Risk Assessment/Inspection and

Testing Services of the St. Mary’s Mission located in Omak, Washington. The services provided

must meet objectives as described herein.

Our business hours are Monday thru Thursday 7:00 a.m. and 5:30 p.m. excluding Saturdays,

Sundays, Tribal and Federal holidays.

1.02 Introduction

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive

Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million acres

located in north central Washington State. The Administrative Headquarters are located at the

Colville Indian Agency Campus, approximately 2 miles south of Nespelem, WA with offices located

throughout our reservation.

1.03 Purpose of Sealed Bid

The purpose of this RFP is to solicit proposals from qualified Professional Services Firms and

establish a Contract for Asbestos (ACM), Mold and Lead-Based Paint (LBP) Risk Assessment

/Inspection and Testing Services to comply with National Emissions Standard for Hazardous Air

Pollutants (NESHAP) 40 CFR Part 61, Occupational Safety and health Administration 29 CFR

1926.1101 and applicable portions of AHERA. These regulations require the owner to inspect a

building for the presence of any asbestos-containing material (ACM) prior to undertaking

construction, remodel, renovation, maintenance, or demolition to the building, and to provide

inspection results to affected contractors or employees. The instructions on proposal preparation,

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required documents, eligibility requirements and evaluation criteria are provided herein.

1.04 General Scope of Work

The Contractor shall provide all permits; meet all regulatory requirements and all activities necessary

to perform a complete job of Asbestos, Mold and Lead survey of the St. Mary’s Mission structures.

Interior and exterior accessible spaces of the buildings shall be inspected for the presence of friable

and non-friable Asbestos-Containing Materials (ACM). ACM activities shall conform to or exceed

requirements of the Environmental Protection Agency (EPA) Asbestos Hazard Emergency Response

Act (AHERA) (40 CFR Part 763). In addition, interior and exterior painted surfaces of each building

shall be inspected for LBP using field portable XRF methods. A LBP Risk Assessment will be

performed on each building where LBP is documented by inspection. LBP Inspection and Risk

Assessment activities shall conform to or exceed requirements of the 1999 Housing and Urban

Development (HUD) regulations of the Housing and Community Development Act (24 CFR Part

35). A separate report is to be provided for each building. Each inspection report will include

findings from the asbestos, lead-based paint and mold inspection. Summaries listing ACM’s as well

as components testing positive for LBP are to be provided. At a Minimum, personnel utilized in the

performance of the work shall meet training and certification requirements of 24 CFR Part 35 and 40

CFR Part 736. Proof of current certification as EPA AHERA Building Inspector and EPA LBP Risk

Assessor/Inspector is mandatory.

Tribal Employment Rights Ordinance, TOSHA and Tribal Solid Waste Disposal requirements apply.

Before proceeding with the work, Contractor will have in place all required permits from each

applicable regulating authority.

1.05 Response Format

Contractor proposals must be submitted in the format specified below. Contractors that deviate from

this format may be deemed non-responsive.

1.06 Completeness of Proposal

The Contractor must submit a completed Bid form signed by a Contractor representative authorized

to bind the proposing firm contractually. The Contractor must identify on the form any exceptions

the Contractor takes to the Tribes Sealed Bid Proposal, or declare that there are no exceptions taken.

1.07 Proposal Response Date and Location

Proposals must be submitted electronically to the Confederated Tribes Facility Construction Manager

no later than 02:00 pm, Tuesday, June 30, 2026. A virtual public bid opening will be conducted on

Tuesday, June 30 · 3:00 – 4:00pm

Time zone: America/Los_Angeles

Google Meet joining info

Video call link: https://meet.google.com/aqk-mbkw-wuj

Or dial: (US) +1 209-730-7348 PIN: 701 372 855#

More phone numbers: https://tel.meet/aqk-mbkw-wuj?pin=6538553805002

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1.08 Proposal Submission

Contractor must provide one (1) electronic copy of their response by emailing

theresa.desautel.adm@colvilletribes.com no later than 02:00 pm, Tuesday, June 30, 2026. Please

use the subject line “St. Mary’s Mission Asbestos and Lead Survey”.

Contractor must also provide the original copy and (5) hard copies to: Theresa Desautel, Facilities

Construction Manager, for the Colville Tribes. The FedEx delivery address is Theresa Desautel,

Project COR, Colville Tribes, 21 Colville Street, Nespelem, WA 99155. Hard copies of the bids are

to be delivered no later than Thursday, July 2, 2026. All Bids and accompanying documentation will

become the property of the Colville Tribes and will not be returned. Contractors accept all risk of

late delivery of mailed proposal regardless of fault. By submitting his/her proposal, the Contractor

acknowledges that he/she has satisfied him/herself as to the nature and locations of the work

1.09 Site Visitation

A site visit is not required, but is highly recommended. The non-mandatory site visit will be

conducted on Tuesday, June 16, 2026 at 2:00 p.m. at the St. Mary’s Mission at 25 Mission Rd,

Omak, WA 98841.

1.10 Contractor’s Cost to Develop Proposals

Costs for developing proposals in response to the Bid Notice are entirely the obligation of the

Contractor and shall not be chargeable in any manner to the Colville Tribes.

1.11 Indian Preference

Notice is hereby given that the Confederated Tribes of the Colville Reservation has in force Title 10

Employment and Contracting; Chapter 10-1 Tribal Employment Rights Ordinance (TERO), and

Chapter 10-3 Indian Preference in Contracting, covering but not limited to Indian employment,

Training, contracting and subcontracting. Bidders are directed to contact the Colville Tribal TERO

department to obtain complete information regarding compliance requirements and responsibilities

under the law. It is also incumbent on the contractor and/or subcontractor to insure all compliance

requirements are met prior to commencing work. It is also advisable for covered entities to be aware

of the TERO requirements for certification as an Indian firm, sanctions for non-compliance and the

appeal process.

The Colville Tribal TERO department can be reached by calling (509) 634-2735.

Section 2 TERMS AND CONDITIONS

2.01 Questions Regarding the Bid Notice

Requests for interpretation/clarification of the Bid Notice document must be made in writing and

submitted to Theresa Desautel, the Facilities Construction Manager, by e-mail

theresa.desautel.adm@colvilletribes.com. Unauthorized contact with other tribal employees

regarding this Bid Notice may result in disqualification. All oral communications will be considered

unofficial and non-binding on the Colville Tribes. Allow seven (7) days for processing written

questions received. All questions must be submitted no later than 10 days from the Bid Notice

Closing Date.

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2,02 Bid Notice Amendments

The Colville Tribes reserves the right to request any respondent clarify its proposal or to supply any

additional material deemed necessary to assist in the evaluation of the Bid.

The Colville Tribes reserves the right to change the Bid Notice schedule or issue amendments to the

Bid Notice at any time. The Colville Tribes also reserves the right to cancel or reissue the Bid

Notice. All such addenda must be acknowledged and will become part of the Bid Notice.

2.03 Withdrawal of Proposal

Provided notification is received in writing, proposals may be withdrawn at any time prior to the

proposal response due date and time specified. Proposals cannot be changed or withdrawn after the

time designated for receipt.

2.04 Rejection of Proposals

The Colville Tribes reserves the right to reject any or all proposals, to waive any minor informalities

or irregularities contained in any proposal, and to accept any proposal deemed to be in the best

interest of the Colville Tribes.

2.05 Proposal Validity Period

Submission of a proposal will signify the Contractor’s agreement that its proposal and the content

thereof are valid for 90 days following the proposal response deadline unless otherwise agreed to in

writing by both parties. The proposal will become part of the Contract negotiated between the

Colville Tribes and the successful Contractor.

2.06 Proposal Signatures

A representative authorized to obligate the firm must sign the proposal, with the Contractor’s address

and telephone information provided. Unsigned proposals will not be considered.

2.07 Insurance Requirements

The Colville Tribes will require the selected Contractor to comply with the insurance requirements as

listed in the Bid Notice; see Attachment “A”. Questions regarding insurance requirements can be

discussed with the Tribes Risk Management Office, (509) 634-2447.

2.08 Equal Opportunity Requirements

The Colville Tribes is an equal opportunity employer and requires all Contractors to comply with

policies and regulations concerning equal opportunity. The contractor, in the performance of the

Contract, agrees not to discriminate in its employment because of the employees or applicant’s race,

religion, national origin, ancestry, sex, age, or physical handicap.

2.09 Other Compliance Requirements

In addition to the nondiscrimination and affirmative action compliance requirements previously

listed, the Contractor awarded a Contract shall comply with Tribal, Federal, State and local laws,

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statutes and ordinances relatively to the execution of the work. This requirement includes, but is not

limited to, protection of public and employee safety and health; environmental protection; waste

reduction and recycling; the protection of natural resources; permits; fees; taxes; and similar subject.

2.10 Ownership of Documents

Any reports, studies, conclusions and summaries prepared by the Contractor shall become the

property of the Colville Tribes.

2.11 Confidentiality of Information

All information and data furnished to the Contractor by the Colville Tribes and all other documents

to which the Contractor’s employees have access during the term of the Contract, shall be treated as

confidential to the Colville Tribes. Any oral or written disclosure to unauthorized individuals is

prohibited.

2.12 Hold Harmless

The Contractor shall hold harmless, defend, and indemnify the Colville Tribes and the Tribes

officers, agents, and employees against any liability that may be imposed upon them by reason of the

Contractor’s failure to provide worker’s compensation coverage or liability coverage.

2.13 Safety

All applicable regulations pertaining to safety, the Contractor shall strictly adhere to; including

Tribal Occupational Safety and Health Act (TOSHA) standards and regulations and OSHA 29CFR

1910.1001 & 1926.1101. Particular care shall be exercised in connection with the operation of

vehicles and other equipment on the site.

2.14 TERO

The Colville Tribal Employment Rights Ordinance (TERO), including the 5% TERO fee shall apply

to the Contract to the extent any of the work to be performed under the Contract is on or near the

Colville Indian Reservation. No work will take place until a TERO Utilization Plan has been signed,

approved, and filed with the TERO office. The 5% TERO fee applies to all contracts over $5,000.00

where the contractor is not a preference-certified entity.

2.15 Bonds are not required for this Project-Disregard the following Section

Bid proposals shall be accompanied by security in the amount of 5% of the total Bid amount on

forms provided by the Contractor surety. The successful Contractor will furnish Performance

Security and Labor and Material Security Bonds in the amount of 100% of the contract and will be

required before start of work.

The bonds will be from an AA rated surety acceptable to the Colville Tribes. If allowable and the

Colville Tribes chooses to select a Contractor that cannot provide bonding, then the Colville Tribes

will retain 20% of the contract price until verified that the Contractor has satisfied all obligations in

relation to the contract.

2.16 Liquidated Damages

For failure to complete the specified work in the identified contract time a penalty of $100.00 per day

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541620Environmental Consulting Services
• NAICS 562910Remediation Services

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