Project Information

Bid Title

6815 Quote DF Mini-Split

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Jan 26, 2026

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6815 Quote DF Mini-Split

6815 Quote - Instructions & Specifications 227.05 KB 01/26/2026

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Quote #6815 DF Mini-Split

Quote Issued On: January 26, 2026

Quote Due Date: February 6, 2026

Purchasing Department – SC 326

4800 E Huron River Dr.

Ann Arbor, MI 48105-4800

Washtenaw Community College (WCC or College) is seeking informal competitive quotes for material and

labor to install a 1.5 ton or smaller mini-split ac system in the Damon Flowers Building IT closet.

WCC is a public college, please include any educational discounts or rebates available. We are also a member of

E & I, OMNIA Partners, Sourcewell / NJPA, MI Deal, REMC, National IPA, NIGP and NAEP. If someone else

in your company coordinates pricing for one of these groups, please forward this RFQ to them to complete.

Response to this RFQ confirms an understanding that this is not a contract or offer of business by the College.

This Request for Quote in no manner obligates the College to the eventual purchase of any products or services

described, implied, or which may be offered, until confirmed by the issue of a purchase order, and may be

terminated by the College without penalty or obligation at any time prior to the issue of a purchase order.

Project Specifications:

Proposals must include all services and costs necessary to meet the business and technical requirements of this

project including any assumptions made by the supplier including shipping FOB destination. Exclude all

Federal, State and Municipal Sales and Excise taxes. Exemption certificates will be furnished upon request.

Pre-bid Meeting / Site Visit

A. A site visit is required and bids will not be accepted from bidders who have not inspected the

site to obtain first-hand knowledge of existing conditions.

B. A pre-bid meeting will be conducted at the start of the scheduled site visit.

C. Each bidder shall inspect the site and become familiar with existing conditions and limitations

of the site, means of access to the site and to work areas, relationship of existing and new work,

and other conditions which might affect the proper performance and completion of the work.

D. No allowance will be made after bid opening for cost estimation errors attributable to any

failure to account for existing conditions and/or consider of any and all limitations on or of this

scope of work.

E. Successful bidder will be denied any application for extra payments for conditions which can be

determined by visually examining the site.

F. Bidder’s representative shall report to the Owner’s Representative and register his name, phone

number, and name of the company, signing in as verification of his site visit.

G. The scheduled site visit is as follows:

Date:

Time:

Location:

February 2, 2026

9:00 a.m. EST

Damon Flowers Building Lobby

Washtenaw Community College, Ann Arbor, MI

H. The Owner is not obligated to offer any other times to conduct site visits.

I.

Any figured dimensions shown on the Contract Documents are for reference purposes only.

The Contractor is required to verify and confirm all dimension in the field and report any

discrepancies to the Owner’s Representative immediately. Contractor’s request for additional

payment, additional time, or reconsideration of their bid will be denied if the claim is based on

reliance on the figured dimensions shown on the Contract Documents only.

Quote #6815 DF Mini-Split

Quote Issued On: January 26, 2026

Quote Due Date: February 6, 2026

Purchasing Department – SC 326

4800 E Huron River Dr.

Ann Arbor, MI 48105-4800

Scope of Work:

WCC is requesting equipment and labor pricing for the installation of a 1.5 ton mini split system or smaller in

the Damon Flowers Building IT closet. Specify proposed equipment (make/model). It is expected the work will

require going through cinder block wall and require a condensate pump to remove the liquid pulled from the air.

Additional work may, but not necessarily include:

- set up and layout site

- recover all refrigerant

- demo out old equipment

- discard all old equipment

- set and install new evaporator head

- run and install new line set

- set and install new condenser

- install line set covers over line sets

- wire units

- drain units with new condensate drain piping

- return power to system

- set up new units

- start up and check operation

- clean up and close jobsite

Quotes must include an estimated lead time, as well as all shipping, handling, and delivery charges, Pre-

Paid FOB: Washtenaw Community College. Exclude all Federal, State and Municipal Sales and Excise

taxes. Exemption certificates will be furnished upon request.

Submission:

Interested vendors are to submit responses via email using their standard quote form and include an electronic

.pdf of the Vendor Acknowledgement signature page, completed and signed by an authorized representative.

Responses are to be emailed to the College Purchasing office at pur@wccnet.edu and must be received before

the due date specified above. Include the RFQ number and title in the subject line of the email and as reference

on the quote form. Responses received after the due date specified will not be considered or accepted.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for Services Provided located at Terms and Conditions for Services Provided to WCC as a condition

of award, and are hereby incorporated herein as a substantive part of the solicitation documents. In the event

there is any conflict or inconsistency between the Terms & Conditions referenced here and those referenced or

included in a Supplier’s quote, WCC Terms & Conditions shall govern.

Award: The WCC Purchasing Department reserves the right to award by item, group of items or total quote; to

reject any and all quotes in whole or in part; and to waive any informality or technical defects if, in the judgment

of the Purchasing Agent, the best interest of the College will be so served. In determination of award, the

qualifications of the vendor, the conformity with the specifications of articles or services to be supplied, and the

delivery time will be considered. Payment terms are NET 30.

Procurement of goods and services for Washtenaw Community College shall be accomplished in such a manner

as to provide fair opportunity for all businesses, including minority businesses, to participate in the procurement

process. This shall be accomplished without sacrifice of quality, in the best interest of the College, and within the

Quote #6815 DF Mini-Split

Quote Issued On: January 26, 2026

Quote Due Date: February 6, 2026

Purchasing Department – SC 326

4800 E Huron River Dr.

Ann Arbor, MI 48105-4800

authority vested in the Purchasing Agent to make the final decision on award of the contracts or purchase orders.

A minority business is defined as that which at least fifty-one percent (51%) is owned by persons of a racial or

national origin minority group, such as Spanish American, American Indian, Eskimos/Aleuts, Black American.

Inspection: All articles are subject to inspection and testing. In the event any articles are found defective in

material, workmanship or otherwise fail to meet the requirements of the quote within a period of thirty (30) days,

the College shall have the right to reject such articles and request immediate replacement. Rejected articles will

be held for pick-up by the vendor or will be returned at vendor’s expense for handling, packing, and transportation.

Default: Default is defined as the failure of the vendor to fulfill the obligations of the quote, including but not

limited to failure to deliver as specified or the unauthorized substitution of articles quoted and specified on the

purchase order. In the event of default, the College may cancel the contract or purchase order and procure the

articles or services from other sources, and place the vendor defaulting on the disapproved list for a period of not

less than six months.

Non-Discrimination Clause: Washtenaw Community College does not discriminate on the basis of race, sex,

color, religion, national origin, age, handicap, height, weight, marital status, or veteran status in provision of its

educational opportunities or employment opportunities and benefits. WCC does not discriminate on the basis of

sex or handicap in the educational programs and activities which it operates, pursuant to the requirements of Title

IX of the Education Amendments of 1972, Public Act 453, Section 504 of the Rehabilitation Act of 1973, and

Public Act 220 respectively. This policy extends to both employment by and admission to the College and the

procurement policies of the College. Inquiries concerning Title IX and Section 504 should be directed to the

Office of the Dean of Enrollment and Student Services; Room 221B, Student Center Building, Washtenaw

Community College, Ann Arbor, MI 48106, Phone: 734-973-3536. Charges of violation of the above policy also

should be directed to the College Affirmative Action Officer in Human Resource Management, Room 120,

Business Education Building.

Quote #6815 DF Mini-Split

Quote Issued On: January 26, 2026

Quote Due Date: February 6, 2026

Purchasing Department – SC 326

4800 E Huron River Dr.

Ann Arbor, MI 48105-4800

VENDOR ACKNOWLEDGEMENTS

By virtue of submittal of a Quote, the Vendor acknowledges:

• That all of the requirements of this Quote have been read and understood.

• That the work will be conducted and completed on 12/29 – 12/30/2025

• That compliance with the Specifications will be assumed by the College if not otherwise noted in submittal.

• That Vendor is not delinquent on the repayment of any Federal debt.

• That Vendor is presently not debarred, suspended, proposed for debarment, declared ineligible, not

voluntarily excluded from covered transactions by any Federal department or agency.

• Any responses, materials, correspondence, or documents provided to the College are subject to the State of

Michigan Freedom of Information Act and may be released to third parties in compliance with that Act.

• The individual signing below has authority to enter into this on behalf of Vendor.

• Vendor, through the signature below of its agent, hereby offers to provide the requested products/services at

the prices identified under the terms and conditions stated and incorporated into this RFQ.

This offer remains open for ninety (90) days.

________________________________

Printed Name

________________________________

Company Name

________________________________

Address

________________________________

City, State, Zip

______________________________

Title

______________________________

Signature

______________________________

Email

______________________________

Phone

The Supplier agrees to comply with all applicable federal, state, local and College laws, rules and regulations in

providing goods and services under this agreement.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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