Project Information

Bid Title

IFB20260306Spring Concession Services

Issuing Agency

Fairfield County

Location

South Carolina

Published Date

Mar 6, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Document	Due Date	Addendum	2nd Addendum	Plan Design	Bid Tabulations	Bid Awarded	Respondent Listing
IFB20260306Spring Concession Services (opens in new tab)	04/01/2026

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FAIRFIELD COUNTY

Procurement Office

250 N Walnut Street, Winnsboro, SC 29180

Phone 803-815-4042 Fax 803-635-5969

INVITATION FOR

COMPETITIVE SEALED BIDS

BID NUMBER:

DATE:

IFB 20260306

March 6, 2026

OPENING DATE AND TIME: April 1, 2026 at 10:00AM EST

OPENING LOCATION:

Fairfield County Administration Building,

Conference Room, 2nd Floor

250 N Walnut Street, Winnsboro, SC 29180

MAILING ADDRESS:

Fairfield County Procurement Office

P.O. Drawer 60

Winnsboro, SC 29180

PROCUREMENT FOR:

FOOD CONCESSION SERVICES FOR PARKS

& RECREATION

Subject to the conditions, provisions and the enclosed specifications, sealed bids will be received at this office

until the stated date and time and then publicly opened. Any bid received after the scheduled deadline, will be

immediately disqualified. The County assumes no responsibility for delivery of bids which are mailed.

BID NUMBER MUST BE SHOWN ON THE OUTSIDE OF ENVELOPE.

DIRECT ALL INQUIRES TO:

Timika Beaver, Procurement Director

Phone: (803) 815-4042

Email: timika.beaver@fairfield.sc.gov

NOTICE TO BIDDERS: Each bidder shall fully familiarize themselves with all conditions related

to the scope of work and any restrictions associated with the execution of work under this bid. Failure

or omission by a bidder to become acquainted with existing conditions shall in no way relieve the

bidder of any obligation under this bid or the resulting contract.

There will not be a pre-bid conference. All prospective bidders should review the bid document and all

Attachments and submit all questions and/or requests for additional information. Questions may be

submitted using the enclosed form or e-mailed to Timika Beaver at Timika.beaver@fairfield.sc.gov

Deadline for questions is March 20, 2026 at 10:00am EST.

1 IFB20260306 SPRING CONCESSION SERVICES

Spring Concession Stands

The Fairfield County Parks & Recreation Department 2026 Youth baseball season will begin on

April 13, 2026 and end the beginning of June (dates are subject to change).

Bids for operating the concession stand at Drawdy Park field during the season are currently being

accepted. A minimum proposal of $200.00 is required for Drawdy Park. This cost is established

based on the average utility cost per month, the length of the season and the number of nights a

stand is open.

The highest bid amount will be selected. That amount will become the contracted price and will

include rent and utilities. The contractor is responsible for any additional operating costs and

should contact the County’s Community Development Department for information on what is

required to operate a business in the County.

The winning contractor will be required to sign and abide by the County’s guidelines for operating

the stand. The County will award to the successful bidder based on the highest bid submitted

for the Drawdy Park location.

Upon notification, the winning contractor must submit the signed contract and first of 2 evenly

divided payments of the winning proposal amount by 5:00 pm on the date specified in the contract.

Bids should be sealed and submitted on the enclosed form(s) by April 1, 2026 at 10:00 am.

Bids may be mailed or delivered to the Purchasing Department located at 250 N Walnut

Street, Winnsboro, Fairfield County Council Attn: Purchasing Department, PO Drawer 60,

Winnsboro, SC 29180.

2026 Concession Stand Bidder Operation Guidelines

This contract refers to the following concession stand location: Drawdy Park at 702 Eighth St,

Winnsboro, SC 29180.

Contract Terms/Period

This contract is between the Fairfield County Parks & Recreation Department, hereinafter referred

to as the “Department” and the concession stand operator, hereinafter referred to as the

“Contractor”. Contracts are awarded for only one season. Contractors must reapply for

consideration prior to each season. This contract is for the 2026 Youth baseball only. The contract

period is defined by the regular season schedule of the leagues that play at the field where the

concession stand is located. Play nights may extend beyond scheduled games in the event of make-

ups for rained out or otherwise incomplete games. It is the contractor’s responsibility to contact

the Department about cancelled and rescheduled games.

Games are played Monday-Thursday at Drawdy Park. The schedule is projected to range from

mid April to late May depending on the number of teams following registration. The contractor is

2 IFB20260306 SPRING CONCESSION SERVICES

expected to clean and vacate the concession stand and return all keys within one week following

the completion of scheduled games.

The contractor agrees to only operate this concession stand during games scheduled by the

Department and not for private functions or tournaments. The Department agrees to not rent this

concession stand nor provide the use of for private functions or tournaments during the contract

period.

The contractor also agrees that no alcoholic beverages will be sold or served on the premises in

accordance with Fairfield County ordinances.

Equipment

The Department does not provide equipment. Some stands do have equipment, which may be used

by the contractor. The contractor is responsible for any damage to the equipment. The Department

is not responsible for replacement or repair of equipment.

Pricing/Menu

Contractors have the right to set their own prices. The Department does encourage affordable and

reasonable pricing for the benefit of our participants and to encourage return customers for the

contractors.

The Menu for Drawdy Park must consist of snacks, non-alcoholic drinks and at least one hot

food item.

Payment Agreement

The contractor agrees to pay Fairfield County two equal installments based on the winning bid

amount. This amount includes rent and utilities and is due as follows:

First Installment and Signed Contract: April 10, 2026

Second Installment: May 8, 2026

Business License

The contractor must maintain a valid Fairfield County Business License throughout the term of

the contract.

Accommodations Tax The contractor is responsible for recording and reporting sales of items

that are taxable under the County’s accommodations tax. The accommodations tax applies to

“prepared” food. The contractor should contact the Fairfield County Finance Department for

further information.

Insurance

The contractor agrees to supply the County with Certificates of Insurance (COI) which list the

County as additional insured and a certificate holder with coverage amounts of $100,000 for

general liability and property damage insurance.

3 IFB20260306 SPRING CONCESSION SERVICES

Safety Program

The contractor agrees to present a copy of a formal written safety program to the Fairfield County

Human Resource Director before beginning to operate the concession stand. In lieu of a formal

written safety policy, the County will accept a signed affidavit from the contractor certifying that

all employees are trained in the proper/safe operations of the equipment to be used in the operation

of the stand. The affidavit must include certification that the contractor will provide all employees

with appropriate personal protective equipment.

The contractor also agrees to operate the concession stand meeting all OSHA and

South Carolina Department of Health and Environmental Control (DHEC), South Carolina

Department of Public Health (DPH) regulations.

This Section Has Been Left Blank Intentionally

4 IFB20260306 SPRING CONCESSION SERVICES

Drawdy Park Concession Stand

Bid Form

$

Minimum $200.00 Bid

I propose the above amount to pay the Fairfield County Parks & Recreation Department to operate

the Drawdy Park concession stand for the 2026 Youth Baseball season, by Department guidelines.

__________________

Concession Agent

_________________

Address

__________

Phone

This bid is due in a sealed envelope

By 10:00am on Wednesday, April 1, 2026.

5 IFB20260306 SPRING CONCESSION SERVICES

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