Project Information

Bid Title

RFP 6916 Environmental Laboratory Services

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Jul 7, 2026

Closing Date

Jul 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Submittals due by July 23, 2026 at 2:00 pm ET.


Attached Document :


RFP 6916 - Environmental Laboratory Services Contract.pdf

Attachment Preview

REQUEST FOR PROPOSAL

ENVIRONMENTAL LABORATORY SERVICES

Johnson City Water & Sewer Department

RFP # 6916

Proposal Due Date/Time

July 23, 2026

2:00 pm ET

City of Johnson City

Purchasing Department

209 Water Street (37601)

Johnson City, TN

REQUEST FOR PROPOSAL –RFP #6916

ENVIRONMENTAL LABORATORY SERVICES

Johnson City Water & Sewer Department

1. General

The City of Johnson City, Tennessee is requesting proposals

from interested environmental laboratories for providing

environmental laboratory services for the city’s three (3)

wastewater treatment plants, two (2) water plants,

(1)package treatment plant, the pretreatment program, & the

stormwater program. Services shall include analysis of

industrial pretreatment samples, wastewater plant influent

and effluent samples, sludge samples, surface waters and

water plant raw and finished samples.

2. General Requirements

The majority of analysis (51%) will be performed by the

parent company and not to be subcontracted to outside

vendors.

Samples will be picked up at each of the three Wastewater

Treatment Plants and the Watauga Water Treatment Plant. The

laboratory will be responsible for this pickup or will pay

for the shipping expenses incurred for the pickup and

delivery of the samples represented in this proposal. The

laboratory shall provide clearly marked sample containers

with the preservative inside where applicable.

Rush or emergency orders for analysis and results are to be

available.

Occasional use of sampler and flow meter equipment and/or

assistance with sample at no extra charge.

Laboratory selection shall be within a reasonable geographic

distance and location within 300 miles of Johnson City,

Tennessee.

3. Selection Process

Proposals will be evaluated by a committee based on

capability, team experience, in house sample analysis

percentage, sample collection capabilities, QA/QC history,

certifications, and references and not limited to unit

pricing only. The review team may or may not require an

interview with one or more of the proposers before

recommending its selection to the City Commission for

consideration.

Unit pricing for all lab services shall be included for if

and when other samples not identified today may be required

by the City during the contract term.

The number of subcontracted labs used and whether final

analytical reports are consolidated before being sent to the

City for review will be taken into consideration.

The City reserves the right to reject any or all proposals

and to waive informalities, irregularities, and

technicalities in the proposal process.

The City may negotiate separately with any source in any

manner necessary to arrive at a contract agreement that is

in the best interest of the City.

4. Selection Criteria

In addition to the above criteria, selection process will

include:

a. Laboratory Evaluation Questionnaire

b. General Analytical Laboratory Audit

c. Estimated schedule and pricing of analytical

requirements.

5. Procedure for submittal

To be considered, Proposers must submit a complete response

to this RFP using the format provided. Proposals must

include a statement as to the period during which the

proposal remains valid but for purposes of this RFP, the

period must be at least ninety (90) days.

Proposer can submit electronically per link below or place

submittal response in a sealed envelope plainly identified

on the outside with vendor name and proposal name and

number. If submitting paper copies submit 3 copies of entire

response. Vendor responsible for delivery to Johnson City

Purchasing Dept., Debbie Dillon- Director, 209 Water Street

(37601) Johnson City, TN on or before the designated due

date/time.

ELECTRONIC RESPONSES: CLICK HERE

A list of respondents will be available the following

business day at 8:00 a.m. Late submittals will not be

considered. Telephone or facsimile offers will not be

accepted. Paper submittals must be signed by the agent or

person authorized to bind the Proposer to its provisions.

The contents of any proposal received shall become

contractual obligations upon the execution of a purchase

order by authorized representatives of both the City and the

Proposer. Failure of the selected proposer to accept these

obligations may result in cancellation of the award.

Proposals must be signed by the agent or person authorized

to bind the Proposer to its provisions. Unsigned offers will

not be accepted and will be declared non-responsive.

Solicitations will be opened publicly via a web conference

and in person, simultaneously.

Join Zoom Meeting:

RFP# 6916 - Laboratory Services Contract virtual proposal opening

Meeting ID 811 8463 0073; Passcode 816858. If you do not

have access to a webcam, or you have no audio with your

system, you can call this number to join: (646) 518-9805.

If you have any issues accessing the zoom web meeting please

call 423.975.2711 for direct assistance.

6. Contact

Direct any technical questions concerning this request for

proposal to: Aaron Mullins at (423)218-7637

amullins@johnsoncitytn.org. Submittal questions can be

submitted to Purchasing at (423) 975-2711 or

purchasing@johsnoncitytn.org

7. Contract Period

This is a five (5) year contract subject to annual renewals

provided all prices, terms and conditions remain unchanged

and the vendor is in agreement. Prices contained herein

shall remain firm for the term of this contract. The City

reserves the right to re-bid at the end of any one (1) year

period.

8. Addenda

In the event it becomes necessary to revise any part of this

RFP, addenda will be provided to all known Proposers. No

oral instructions will be binding.

9. Economy of Preparation

Proposals should be prepared simply and economically,

providing a straightforward and complete description of

services, qualifications, costs and associated options to

meet city’s requirements as outlined in this document.

Emphasis should be on completeness and clarity of content.

Proposal responses must include all requested information.

10. Withdrawal

Proposals may be withdrawn on written request received from

Proposers prior to the time fixed for opening.

11. Proprietary/Confidential Information

Proposers are hereby notified that all information

submitted as part of, or in support of, proposals will be

available for public inspection after opening of proposals,

in compliance with City Policy & Tennessee Statute.

12. Proposal Acceptance

The contents of this proposal and the Proposer’s response

shall be valid for a minimum period of sixty (60) days from

the date of receipt by the City.

13. Requirements for Bids, Request for Proposals and Contracts

This proposal includes the City’s “Requirements for Bids,

Requests for Proposals, and Contracts, etc.” and the

“Sealed Solicitation General Terms and Conditions” attached

hereto and set forth herein as if verbatim.

14. RIGHTS AND OPTIONS OF THE CITY OF JOHNSON CITY:

The City reserves the following rights and options:

o Determine those proposers who are most qualified.

o Reject any or all proposals for any reason, at its sole

discretion.

o Supplement, amend, or otherwise modify this RFP.

o Cancel this RFP with or without the submission of

another RFP.

o Issue additional solicitations for information and

proposals, and conduct investigations with respect to

the qualifications of each respondent.

Commodity Codes

• NAICS 541380Testing Laboratories

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