Project Information

Bid Title

Parks and Recreation Portable Toilets

Issuing Agency

City of Laconia

Location

New Hampshire

Published Date

Feb 14, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26-02-01

Original Source

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Bid Documents

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Project Description

Bid Number:	B26-02-01
Bid Title:	Parks and Recreation Portable Toilets
Category:	Bids, RFP's and RFQ's
Status:	Open

Description: The City of Laconia Parks and Recreation Department requests sealed competitive bids to provide portable toilets. Publication Date/Time: 2/12/2026 4:00 PM Publication Information: The Laconia Daily Sun Closing Date/Time: 2/27/2026 2:30 PM Related Documents: Bid No B26-02-01 Park and Rec PORTABLE TOILETS 2026 ATTACHMENT A - SAMPLE CONTRACT

Attachment Preview

THE CITY OF LACONIA

NEW HAMPSHIRE

REQUEST FOR BID

BID No. B26-02-01

Parks and Recreation Portable Toilets

Due date: February 27, 2026 – 2:30pm

City of Laconia

Purchasing Office

45 Beacon Street East

Laconia, NH 03246

Date:

Bid#:

Bid Due Date:

Bid Due By (Opening):

02/12/2026

B26-02/01

02/27/2026

2:30pm

Please direct any questions regarding this Bid Conditions to: Gina Mastine at 603-524-3877 or by email to gmastine@laconianh.gov

BID INVITATION FOR: Parks and Recreation Portable Toilet

Unless specifically amended or deleted, by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting

Purchase Order or Contract.

GENERAL TERMS AND CONITIONS:

BIDS. Bids must be received at the Purchasing Office before the date

and time specified for the opening. Bids must be submitted on this

bid form or exact copies and must be typed or clearly printed in ink.

Corrections must be initialed. Bids are to be made less Federal Excise

Tax and no charge for handling unless required by law. Bids will be

made available to the public after the time of award. Bid results will

be given by mail only if requested in writing and accompanied by a

self addressed, stamped business size envelope.

SPECIFICATIONS. Vendors must submit on items as specified.

Any changes in specifications must be noted on the “Specifications

Exception Form”. Vendors shall be notified in writing if any changes

to the specifications are made.

PERSONAL LIABILITY. The responding vendor agrees that in the

preparation of this bid or the execution of any resulting contract or

order, representatives of the City of Laconia shall incur no liability of

any kind.

PROOF OF COMPLIANCE. The responding vendor may be

required to supply proof of compliance with bid/proposal

specifications. When requested, the responding vendor must

immediately supply the Purchasing Office with certified test results

or certificates of compliance. Where none are available, the City of

Laconia may require independent laboratory testing. All costs for

such testing, certified test results or certificates of compliance shall

be the responsibility of the responding vendor.

AWARD. The award will be made to the responsible vendor

submitting a conforming Bid meeting specifications at the lowest cost

unless other criteria are noted in the Request for Bid. Unless

otherwise noted, the award may be made by individual items. If there

is a discrepancy between the unit price and the extension, the unit

price will prevail. When identical low bids are received the award

will be made to the local vendor. If identical low bids are received by

local vendors, or non-local vendors, the award will be determined by

the toss of a coin. Discounts will not be considered in making award

but may be offered on the invoice for earlier payment and will be

applicable on the date of completion of delivery or receipt of invoice,

whichever is later.

ASSIGNMENT PROVISION. The responding vendor hereby

agrees to assign all causes of action that it may acquire under the

antitrust laws of New Hampshire and the United States as the result

of conspiracies, combinations, or contracts in restraint of trade which

materially affect the price of goods or services obtained by the city

under this contract if so requested by the City of Laconia.

FORM OF CONTRACT. The terms and conditions set forth in any

additional Terms and Conditions by the Purchasing Office are part of

the bid and will apply to any contract awarded to the responding

vendor unless specific exceptions are taken and accepted and will

prevail over any contrary provisions in Terms and Conditions

submitted by the responding vendor.

OFFER. The undersigned hereby offers to sell to the City of Laconia

the commodities or services indicated in the following page(s) of this

Bid at the price(s) quoted in complete accordance with all conditions

of this Bid.

Company Name: ____________________________________

Address: ___________________________________________

____________________________________________

Phone#: ____________________E-mail#: ________________

CITY’S OPTIONS. The City of Laconia reserves the right to reject

or accept all or any part of any bid, to determine what constitutes a

conforming bid, to award the bid solely as it deems to be in the best

interest of the City, and to waive irregularities that it considers not

material to the bid.

PUBLIC INFORMATION. The responding vendor hereby

acknowledges that all information relating to this bid and any

resulting order (including but not limited to fees, contracts,

agreements, and prices) are subject to the laws of the State of New

Hampshire regarding public information.

Authorized Signature: ________________________________

Printed Name: ______________________________________

This document must be signed by a person who is authorized to

legally obligate the responding vendor. A signature on this document

indicates that all City of Laconia terms and conditions are accepted

by the responding vendor and that any and all other terms and

conditions submitted by the responding vendor are null and void,

even if such terms and conditions have terminology to the contrary.

The responding vendor shall also be subject to City of Laconia

contract and purchase order terms and conditions.

City of Laconia, New Hampshire

Insurance Requirements for All Vendors

Additional Coverage is Required if Checked

Minimum Limits Required

Commercial General Liability

General Aggregate

Products-Completed Operations Agg.

Personal and Advertising

Each Occurrence Injury

Fire Damage (Any One Fire)

Medica Expense (Any One Person)

☐ Occurrence

☐ Claims Made

Additional Coverage to Include

☐ Owners & Contactors’ Protective – Limit

☐ Underground/Explosion and Collapse

$2,000,000

$2,000,000

$1,000,000

$1,000,000

$ 50,000

$ 5,000

N/A

Commercial Automobile Liability

Combined Single Limit

☐ Any Auto, Symbol 1

☐ Include Employees as Insured

$1,000,000

Additional Coverage to include

☐ Garage Liability

N/A

☐ Garage Keepers Legal Liability

N/A

Workers Compensation

NH Statutory including Employers Liability

-Each Accident/Disease-Policy Limit/Disease-Each Employee

$100,000/$500,000/$100,000

Commercial Umbrella

May be substituted for higher limits required above

☐ Follow Form Umbrella on All requested Coverage

$1,000,000

(X) The City of Laconia must be named as Additional Insured on a Primary and Non-

Contributory Basis with respect to General and Automobile Liability

___________________________________

Proposer’s Signature

CITY OF LACONIA

REQUEST FOR BIDS

RFB No. B26-02-01

Parks and Recreation Portable Toilets

The City of Laconia Parks and Recreation Department requests sealed competitive bids to provide

portable toilets for four (4) locations. All locations, delivery and pick-up times are included within

this bid document. The City seeks four (4) standard units and two (2) accessible units for the

summer. Additionally, three (3) standard units and one (1) accessible unit for July 4, 2026,

celebration, twenty-eight (28) standard units and six (6) accessible units for the Pumpkin Festival

in October.

Sealed bids clearly marked “Parks and Recreation Portable Toilets” will be received by the City

of Laconia Purchasing Office, 45 Beacon Street East, Laconia, NH 03246 by 2:30pm, February

27, 2026, where bids will be publicly opened and read aloud.

The selected firm will be expected to provide a Certificate of Insurance satisfactory to the City of

Laconia for Auto, Workers Compensation and General Liability in the amount of $1m per

occurrence and $2m general aggregate. The Certificate must name the City of Laconia as an

“Additional Insured.”

The City of Laconia reserves the right to accept or reject any and all bids or any part thereof, to

waive any formality in the bidding process, and to accept the bid considered to be in the best

interest of the City. Failure to submit all information called for herein may be sufficient grounds

for disqualification. The City reserves the right to cancel this bid request at any time for any reason.

After the first year is completed based solely on the determination of the Director of Recreation

and Facilities the City may extend the contract for additional one-year terms, for up to four

consecutive years. Any extension depends on available funding, mutual agreement between the

contractor and the Director of Recreation and Facilities, and discretion of the City Manager.

Compensation payable to the Contractor for extension years may be adjusted upward or downward

to reflect changes in the Consumer Price Index (“CPI”) published by the U. S. Department of

Labor. Adjustments will be made based on CPI for All Urban Consumers, Not Seasonally Adjusted

for the Boston-Brockton-Nashua, MA-NH-ME-CT Area for All Items. The percentage of

adjustment, if any, to be made in the Contractor’s compensation at the beginning of any contact

extension year shall be the same percentage by which the CPI change between February 1, 2026,

of the preceding calendar year and January 31, 2027, of the calendar year in which the adjustment

is to take effect. For example, if between February 1, 2026, and January 31 of 2027 the CPI

increased by five (5) percent, then the compensation to be paid to the Contractor from May 1,

2027, through October 30, 2027, shall be increased by five (5) percent over the amount paid in the

previous contract year.

BID SUBMISSIONS

Sealed bids must be clearly marked “Parks and Recreation Portable Toilets”

Bids shall be delivered to: City of Laconia – Finance Department (2nd Floor) Attn: Purchasing

Specialist 45 Beacon Street East Laconia, NH 03246.

Deadline: 2:30pm February 27, 2026, Bids will be publicly opened and read aloud at that time.

PREPARATION OF BIDS

• Bids must be submitted on the forms provided.

• Each bid must be signed by the bidder or an authorized representative.

• Unless otherwise specified, all prices shall remain firm for the duration of the contract.

EVALUATION CRITERIA

The City will evaluate bids based on:

• Vendor qualifications

• Relevant experience

• Reputation of the firm

• Proposed cost

INFORMATION AVAILABLE

Attachment A – Example Contract

Questions regarding this bid may be directed to:

Gina Mastine gmastine@laconianh.gov

Commodity Codes

• NAICS 562991Septic Tank and Related Services

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