Project Information

Bid Title

RFQ - Landscape Gravel

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

May 12, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
6/18/2026	RFQ - Landscape Gravel	Tina Girdley

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Landscape Gravel

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts

POB 5144; 1 William L Jones Dr.

Derryberry Hall, Suite 301

Cookeville, TN 38505-0001

Fax: 931-372-3727

Date: May 12, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on June 18, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator, as noted above.

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions, which cannot be waived.

Special Bid Instructions:

1. Indicate any cash/time discounts offered: ________________________________________________________________________

2. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

3. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more information:

https://www.tntech.edu/purchasing/howto.php

4. To view a bid tabulation after intent to award, please visit this link: https://www.tntech.edu/purchasing/bidawards.php. Results are

listed according to fiscal year then by date of bid opening.

THIS IS NOT AN ORDER

REQUEST FOR QUOTATION

Tennessee Tech University is seeking bids from a qualified company to provide Quartzite landscaping gravel per

the specifications outlined herein for a five-year contract period.

Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a price

increase, thereafter, to the extent such increase has been experienced by Contractor and can be substantiated in

writing. Tennessee Tech may accept requested price increase or choose to rebid, at its sole discretion.

The quantities listed are estimates of annual usage for each product and do not represent either a commitment

to purchase or a limit of purchases. Purchases will be made on an “as needed” basis.

Please bid to provide a cost for the following:

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Landscape Gravel

Item

Item Description

Size

Estimated Annual

Usage

Bid Price

1

Quartzite Polished Rounded

Decorative Landscaping Gravel

¾” – 2”

160

__________ / ton

2

Quartzite Polished Rounded

Decorative Landscaping Gravel

2” – 5”

160

__________ / ton

***BID PRICES ARE TO INCLUDE ALL SHIPPING & DELIVERY CHARGES

Note: Pallets of Quartzite Stone should cover no less than 85 square feet per pallet. Pallet pricing shall include all

costs associated with providing the services outline herein to Tennessee Tech.

Deliveries must be made no later than 3-5 calendar days from the time an order is received. Specify delivery time:

_______________ days after receipt or order. Delivery time may be a factor in award.

Can bidder meet delivery schedule: __________ Yes _________ No

RFQ Communications

All communication regarding this RFQ must be submitted by email only to the RFQ Coordinator listed above, who is

Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact with any other Tennessee Tech

employees or officials regarding this RFQ may result in disqualification from the procurement process.

Travel Compensation

The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee

Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly

provided for otherwise herein.

Labor rate charges shall begin at the time Contractor signs in to the job site. Travel time to and from job site is at

Contractor’s expense, unless otherwise provided for herein. EXCEPTION: When work is done at the Craft Center

(off Hwy 56 at Hurricane Bridge near Smithville, TN) or the Oakley Farm near Livingston, TN, Tennessee Tech

agrees to allow the Contractor to charge one (1) hour extra labor per day per person, in accordance with each

Page 2 of 4

REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Landscape Gravel

person’s labor classification, in order to cover expenses incurred as a result of travel time to the Craft Center

and/or Oakley Farm.

Contractor Check In

The Contractor must contact designated TTU Point of Contact (POC) each day to discuss work status and staffing

levels. Additionally, coordinate with TTU POC in advance when performing any work to be before/outside of

regular business hours.

Note: For the purpose of the Contract, normal business hours are defined as 7:00 am to 4:00 pm, Monday through

Friday.

Invoicing

Invoices may be emailed to invoices-noreply@tntech.edu or mailed to the Tennessee Tech Business Office,

Campus Box 5037, Cookeville, TN 38505 and must include the following:

1. List of parts with individual contract price.

2. Discount for any parts not specifically listed in RFQ.

3. Contract Number.

Termination for Convenience

Tennessee Tech may terminate this Contract without cause for any reason by providing the Contractor at least

thirty (30) days written notice before the effective termination date. The Contractor shall be entitled to receive

compensation for satisfactory, authorized services completed as of the termination date, but in no event shall

Tennessee Tech be liable to the Contractor for compensation for any service which has not been rendered.

Illegal Immigrants

Successful Bidder attests that the Bidder will not knowingly utilize the services of illegal immigrants in the

performance of the Contract and will not knowingly utilize the services of any subcontractor who will utilize the

services of illegal immigrants in the performance of the Contract.

Debarment

Bidder certifies, by signature below and submission of this bid, that neither Bidder nor its principals are presently

debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in

this transaction by any State or Federal department or agency.

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REQUEST FOR QUOTATION (RFQ)

Department: Facilities

Requisition: Landscape Gravel

Tennessee Tech reserves the right to initiate negotiations with the next ranked Bidder should Tennessee Tech

cease doing business with the Bidder selected via this RFQ process.

BIDDER IS TO COMPLETE INFORMATION AND SIGN BID BELOW

___________________________________________________________________________________________

Bidding Entity’s Name

___________________________________________________________________________________________

Name of Contact Person (Printed)

Title

___________________________________________________________________________________________

Address

City, State, Zip

___________________________________________________________________________________________

Phone / Fax / Email

___________________________________________________________________________________________

Authorized Signature of Bidder

Date

Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer.

Page 4 of 4

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining
• NAICS 561730Landscaping Services

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