Project Information

Bid Title

Snack Vending Machines and Related Services

Issuing Agency

Lewisville Independent School District

Location

Texas

Published Date

Feb 14, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP #2562(C)-18

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal - Formal
Status	Issued
Number	RFP #2562(C)-18 (Snack Vending Machines and Related Services)
Issue Date & Time	2/13/2026 08:20:39 AM (CT)
Close Date & Time	3/10/2026 12:00:00 AM (CT)
Question Cut Off Date	2/24/2026 05:00:00 PM (CT)
Notes	IF YOU ARE ALREADY A LEWISVILLE ISD BOARD AWARDED VENDOR ON RFP #2562-18, RFP #2562A-18 or RFP #2562B-18 YOU DO NOT NEED TO RESPOND TO THIS RFP. Lewisville Independent School District, (LISD or DISTRICT) is accepting supplemental proposals for a commission-based Snack Vending Machine and Related Services Agreement, beginning immediately upon approval of Lewisville ISD’s Board of Trustees, for the 2025-2026 school year. The products involved include food and snack items that meet the State and Federal mandates for Smart Snack compliance. If items are to be sold during the instructional day, items must meet Smart Snack compliance regulations. If items are not going to be sold during the instructional day (recognized as 30 minutes after the final class period concludes to 11:59 p.m.), items are not required to be Smart Snack compliant. Commission-based financial support, in an amount necessary to achieve District education goals, is desired. Vendors shall submit the financial support information offered in their proposals for each District location served. This agreement would not include the provision of any beverages, as Lewisville ISD has an Exclusive Beverage Agreement with a single provider. All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in its entirety and should submit all required bid attachments regardless of sole source status to be considered. Missing or incomplete information will have a negative impact on vendor evaluations. RFP #2562(C)-18 shall be awarded at District discretion, to multiple Proposers supplying comparable products or services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the type of products and/or services that provides best value to The District. This bid will run coterminous with the original RFP term. Additional Vendors may be awarded in subsequent years for terms that are coterminous with this agreement. Additional Vendors will be subject to all of the terms, conditions, scope of work, and all other relevant factors in this RFP. Second and Final Term: April 2026 - August 2028

Contact Information

Name	Starla Johnson - Senior Buyer
Address	1565A West Main Street Lewisville, TX 75067 USA
Phone	(972) 350-1805
Fax
Email	johnsonstarla@lisd.net

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9084261

Bid Attachments

File Name	Description	File Size
11 items in 1 pages
W-9 Form - Rev 2024.pdf	W9 - v 2024	137 KB	338443	7027481
LISD Terms and Conditions 071725.pdf	LISD Terms and Conditions 071725	2.91 MB	338443	6826568
1295_Form_(unsworn_declaration) 082522.pdf	Certificate of Interested Parties (Form 1295)	507 KB	338443	4867008
Vendor Insurance Requirements 091523.pdf	Vendor Insurance Requirements 091523	314 KB	338443	5556723
Vendor SAMPLE COI 10132023.pdf	Vendor Sample COI	114 KB	338443	5601148
Vendor - Insurance Coverage Terms for Reference.pdf	Vendor - Insurance Coverage Terms for Reference	146 KB	338443	5898485
Vendor Insurance Acknowledgment_11-3-2023 (002).pdf	LISD Vendor Insurance Acknowledgment	144 KB	338443	6224189
LISD Public Records Agreementdocx.pdf	LISD Public Records Agreement	154 KB	338443	6220870
preemployment-preservice-affidavit-tec-22a055 (1) (1).pdf	PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted by the agency, a pre-employment or pre-service affidavit. Please fill out this affidavit and attach it to your bid response in the response attachments tab.	220 KB	338443	6964157
CIQ Form 2015.pdf	Conflict of Interest Questionnaire Form	24 KB	338443	834503
SNACK PRICE AND COMMISSION PROPOSAL FORM (1).pdf	Please provide the proposed pricing and commissions for items in the respective categories on the attached SNACK PRICE & COMMISSION PROPOSAL FORM, and/or please upload your own pricing and commission structure documents.	12 KB	338443	7197770

Attachment Preview

RFP #2562(C)-18

Snack Vending Machines and Related Services

Issue Date: 2/13/2026

Questions Deadline: 2/24/2026 05:00 PM (CT)

Response Deadline: 3/10/2026 12:00 AM (CT)

Contact Information

Contact: Starla Johnson - Senior Buyer

Address: Procurement Department

1565A West Main Street

Lewisville, TX 75067

Phone: (972) 350-1805

Email: johnsonstarla@lisd.net

Page 1 of 34 pages

Deadline: 3/10/2026 12:00 AM (CT)

RFP #2562(C)-18

Event Information

Number:

RFP #2562(C)-18

Title:

Snack Vending Machines and Related Services

Type:

Request for Proposal - Formal

Issue Date:

2/13/2026

Question Deadline: 2/24/2026 05:00 PM (CT)

Response Deadline: 3/10/2026 12:00 AM (CT)

Notes:

IF YOU ARE ALREADY A LEWISVILLE ISD BOARD AWARDED VENDOR

ON RFP #2562-18, RFP #2562A-18 or RFP #2562B-18 YOU DO NOT NEED TO

RESPOND TO THIS RFP.

Lewisville Independent School District, (LISD or DISTRICT) is accepting

supplemental proposals for a commission-based Snack Vending Machine and

Related Services Agreement, beginning immediately upon approval of Lewisville

ISD’s Board of Trustees, for the 2025-2026 school year. The products involved

include food and snack items that meet the State and Federal mandates for Smart

Snack compliance. If items are to be sold during the instructional day, items must

meet Smart Snack compliance regulations. If items are not going to be sold during

the instructional day (recognized as 30 minutes after the final class period concludes

to 11:59 p.m.), items are not required to be Smart Snack compliant. Commission-

based financial support, in an amount necessary to achieve District education goals,

is desired. Vendors shall submit the financial support information offered in their

proposals for each District location served.

This agreement would not include the provision of any beverages, as Lewisville ISD

has an Exclusive Beverage Agreement with a single provider.

All interested vendors, including sole source providers, are encouraged to respond

to this request for proposal in its entirety and should submit all required bid

attachments regardless of sole source status to be considered.

Missing or incomplete information will have a negative impact on vendor evaluations.

RFP #2562(C)-18 shall be awarded at District discretion, to multiple Proposers

supplying comparable products or services, also known as a multiple award

schedule, or award the Contract to a single Proposer. The District's decision to

make multiple awards or a single award will be based upon the District's sole

discretion regarding the type of products and/or services that provides best value to

The District.

This bid will run coterminous with the original RFP term. Additional Vendors may be

awarded in subsequent years for terms that are coterminous with this agreement.

Additional Vendors will be subject to all of the terms, conditions, scope of work, and

all other relevant factors in this RFP.

Second and Final Term: April 2026 - August 2028

Page 2 of 34 pages

Deadline: 3/10/2026 12:00 AM (CT)

RFP #2562(C)-18

Bid Activities

Release of Proposal

Deadline for Questions

Respond to Questions

Deadline for Submittal

(Tentative) Recommendation to Board of Trustees

(Tentative) Effective Date of Award

2/13/2026 7:00:00 AM (CT)

2/24/2026 2:00:00 PM (CT)

2/26/2026 5:00:00 PM (CT)

3/10/2026 2:00:00 PM (CT)

4/13/2026 7:00:00 PM (CT)

4/14/2026 12:00:00 AM (CT)

Bid Attachments

W-9 Form - Rev 2024.pdf

Download

W9 - v 2024

LISD Terms and Conditions 071725.pdf

Download

LISD Terms and Conditions 071725

1295_Form_(unsworn_declaration) 082522.pdf

Download

Certificate of Interested Parties (Form 1295)

Vendor Insurance Requirements 091523.pdf

Download

Vendor Insurance Requirements 091523

Vendor SAMPLE COI 10132023.pdf

Download

Vendor Sample COI

Vendor - Insurance Coverage Terms for Reference.pdf

Download

Vendor - Insurance Coverage Terms for Reference

Vendor Insurance Acknowledgment_11-3-2023 (002).pdf

Download

LISD Vendor Insurance Acknowledgment

LISD Public Records Agreementdocx.pdf

Download

LISD Public Records Agreement

preemployment-preservice-affidavit-tec-22a055 (1) (1).pdf

Download

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a

service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other

charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted

by the agency, a pre-employment or pre-service affidavit.

Please fill out this affidavit and attach it to your bid response in the response attachments tab.

CIQ Form 2015.pdf

Download

Conflict of Interest Questionnaire Form

SNACK PRICE AND COMMISSION PROPOSAL FORM (1).pdf

Download

Please provide the proposed pricing and commissions for items in the respective categories on the attached SNACK

PRICE & COMMISSION PROPOSAL FORM, and/or please upload your own pricing and commission structure

documents.

Page 3 of 34 pages

Deadline: 3/10/2026 12:00 AM (CT)

RFP #2562(C)-18

Requested Attachments

Insurance Certificate

(Attachment required)

Please save as Company Name COI [Example: ABC Company COI] PLEASE SAVE AS A PDF

Form 1295

(Attachment required)

Please save as Company Name 1295 [Example: ABC Company 1295] PLEASE SAVE AS A PDF

W-9 Form

(Attachment required)

Please save as Company Name W9 [Example: ABC Company W9] PLEASE SAVE AS A PDF

Vendor Insurance Acknowledgment

(Attachment required)

Please save as Company Name Vendor Insurance Acknowledgement [Example: ABC Company Vendor Insurance

Acknowledgement] PLEASE SAVE AS A PDF

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT

(Attachment required)

PRE-EMPLOYMENT OR PRE-SERVICE AFFIDAVIT FOR EDUCATIONAL ENTITIES

Pursuant to Texas Education Code (TEC) §22A.055, a person applying for employment with or who will act as a

service provider for an educational entity (school district, district of innovation, open-enrollment charter school, other

charter entity, regional education service center, or shared services arrangement) must submit, using a form adopted

by the agency, a pre-employment or pre-service affidavit.

Please fill out this affidavit and attach it to your bid response in the response attachments tab.

LISD Public Records Agreement

(Attachment required)

Please save as Company Name Public Records Agreement [Example: ABC Company Public Records

Agreement] PLEASE SAVE AS A PDF

SNACK PRICE AND COMMISSION PROPOSAL FORM

(Attachment required)

Please provide the proposed pricing and commissions for items in the respective categories on the attached SNACK

PRICE & COMMISSION PROPOSAL FORM, and/or please upload your own pricing and commission structure

documents.

Bid Attributes

1 Non-Collaboration Agreement

It is hereby stated and serves as notice that if any collaboration was provided in the development of this bid and/or

the outline and details of the bid specifications of this bid and any related documents, that the vendor, company, or

firm will not be eligible or considered for award of this bid.

Do you understand and agree (Yes / No)?

Yes No

(Required: Check only one)

Page 4 of 34 pages

Deadline: 3/10/2026 12:00 AM (CT)

RFP #2562(C)-18

2 Scope of Work

Lewisville Independent School District is accepting supplemental proposals and pricing for RFP #2562(C)-18 Snack

Vending Machines and Related Services.

All interested vendors, including sole source providers, are encouraged to respond to this request for proposal in

its entirety and should submit all required bid attachments regardless of sole source status to be considered.

Missing or incomplete information will have a negative impact on vendor evaluations.

RFP #2562(C)-18 shall be awarded at District discretion, to multiple Proposers supplying comparable products or

services, also known as a multiple award schedule, or award the Contract to a single Proposer. The District's

decision to make multiple awards or a single award will be based upon the District's sole discretion regarding the

type of products and/or service that provides best value to The District.

3 LISD Demographics

Lewisville ISD encompasses 127-square miles and serves 48,000 students from thirteen municipalities including

Argyle, Carrollton, Coppell, Copper Canyon, Double Oak, Flower Mound, Frisco, Grapevine, Highland Village,

Hebron, Lewisville, Plano and The Colony.

4 Length of Contract

This bid will run coterminous with the original RFP term. Additional Vendors may be awarded in subsequent years

for terms that are coterminous with this agreement. Additional Vendors will be subject to all of the terms, conditions,

scope of work, and all other relevant factors in this RFP.

Second and Final Term: April 2026 - August 2028

5 Introduction

There are attributes, including this one, associated with this proposal. Some are notes and require no response,

but most have a required response. ***Please select each page on the right-hand side of the blue bar below (at the

bottom of this list of attributes) in order to view the next page of Bid Attributes.***

6 Communications Statement

Communications: Contact between vendors and LISD personnel during the proposal process or evaluation process

is prohibited. Any attempt by vendors during the proposal process to contact LISD personnel may result in

disqualification. All communication shall go through the Procurement Department during this competitive process.

All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be

provided. The deadline for questions about this proposal is stated in the Bid Activities and the District will not

respond to questions after this time and date. Response to questions will be posted in the form of an addendum to

this request for proposal. The Vendors will be responsible for checking the website for any posted addenda.

7 Vendor Communication Process

All vendor communications must be directed in writing to: Starla Johnson, Senior Buyer, Administrative Center,

Procurement Department 1565-A West Main St., Lewisville, TX 75067 Telephone: (972) 350-1805 Email:

johnsonstarla@lisd.net

Page 5 of 34 pages

Deadline: 3/10/2026 12:00 AM (CT)

RFP #2562(C)-18

Commodity Codes

• NAICS 454210Vending Machine Operators

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