Project Information

Bid Title

Walk and Roll Springfield: Active Transportation Plan

Issuing Agency

City of Springfield

Location

Oregon

Published Date

Oct 31, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 4011

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Walk and Roll Springfield Project: Active Transportation Plan

Project Description

The City of Springfield is seeking an experienced consultant or firm to develop an Active Transportation Plan using a Qualifications-Based selection process.

The Project will create a plan for a complete and prioritized pedestrian and bicycle system by focusing on refining connections, determining preferred facility types, establishing low-stress corridors, and exploring necessary trade-offs in collaboration with the community.

The Walk and Roll Springfield planning project is designed to update and enhance Springfield’s active transportation network. It will provide a comprehensive plan that meets modern standards and complies with Oregon Transportation Planning Rules. The plan will focus on improving infrastructure for biking, walking, and other active modes of transportation, ensuring that the city’s network is safer, more accessible, and sustainable.

RFP Document

Additional Attachments

Attachment C – Sample Contract

Project Schedule

All dates, times and locations are subject to change

RFP Opens	October 31st, 2025
Pre-Proposal Conference	November 25th, 2025, at 11:00am (Click Here to Join)
Questions/Responses Due	December 12th, 2025
Proposals Due	January 8th, 2026 at 1:59 pm local time No public opening
Intent to Award Notice (Approximate)	January 26th, 2026
Contract Award (Approximate)	March 2nd, 2026

All questions regarding this project should be addressed to the Contract Analyst identified below.

Amanda Clinton
Phone: (541) 726-3628
Email: aclinton@springfield-or.gov

Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Proposals, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing Amanda Clinton at aclinton@springfield-or.gov.

The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the RFP response deadline without extending the RFP deadline.

Clarification Log	Not yet posted	Any Questions and answers that do not amend or supplement the RFP will be posted here.

Addenda Issued

Addendum Number	Addendum Date	Date/Time Posted

Attachment Preview

Request for Proposals: A&E and Related Services

Issued by:

City of Springfield (herein after referred to as “Agency”)

RFP Number #S4011

RFP Title/Project Name:

Walk and Roll Springfield Project, No. PL2126

Key #21733

Issue Date: Friday, October 31st, 2025

PROPOSAL DUE DATE and TIME:

Thursday, January 8th, 2026, by 1:59 pm (No public opening)

Proposer questions, RFP protests, and requests for change are due via email no later than

seven (7) calendar days prior to the proposal due date.

A Mandatory Pre-Proposal Conference will be held virtually via Microsoft Teams on:

Wednesday, November 19th, 2025, at 11:00 a.m.

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 255 443 038 690 02

Passcode: So7QQ6sy

Issuing Office; Purchaser/Single; Point of Contact

Purchaser/Single Point Amanda Clinton

of Contact for this RFP: 541-726-3628

Address:

E-mail:

225 Fifth Street. SE Quad

Springfield, OR 97477

aclinton@springfield-or.gov

Notes:

 This RFP is a Qualifications-Based Selection (QBS) process with Federal Highway

Administration (FHWA) funding.

 Proposals and all other submittal requirements specified in RFP section 2.4 must be

submitted before the proposal due date and time to the physical or email address listed

above.

LPA A&E RFP Form S006-B071421rev1

Page 1 of 22

RFP # S4011

Table of Contents

1.0 SOLICITATION PURPOSE & CONTRACT OVERVIEW .................................................. 4

1.1 SUMMARY OVERVIEW & PROCUREMENT SCHEDULE..........................................................................4

1.2 PROJECT BACKGROUND/SCOPE INFORMATION & LOCATION............................................................5

1.3 PROJECT PHASES......................................................................................................................................8

1.4 PERIOD OF PERFORMANCE ..................................................................................................................... 8

1.5 QUANTITY OF CONTRACTS AWARDED & OFFER PERIOD....................................................................8

1.6 FUNDING SOURCE(S): ...............................................................................................................................8

1.7 CONTRACT NOT TO EXCEED AMOUNT & METHOD OF COMPENSATION...........................................8

1.8 DISADVANTAGED BUSINESS ENTERPRISE (“DBE”) PARTICIPATION GOAL(Reserved) .....................9

1.9 INSURANCE REQUIREMENTS...................................................................................................................9

1.10 CONTRACT TERMS & CONDITIONS ......................................................................................................... 9

2.0 INSTRUCTIONS TO PROPOSERS & SUBMITTAL REQUIREMENTS ............................ 9

2.1 PROPOSER QUESTIONS, RFP PROTESTS and REQUESTS FOR CHANGE.........................................9

2.2 ADDENDA (referred to as “Amendment” in OregonBuys .................................................................................. 9

2.3 MINIMUM QUALIFICATIONS.....................................................................................................................10

2.4 PROPOSAL & SUBMITTAL REQUIREMENTS..........................................................................................10

3.0 EVALUATION PROCESS & CONSULTANT SELECTION ............................................. 11

3.1 PROPOSAL EVALUATION ........................................................................................................................11

3.2 EVALUATION CRITERIA ...........................................................................................................................11

3.3 REFERENCES............................................................................................................................................12

3.4 METHOD OF AWARD ................................................................................................................................12

3.5 RESPONSIBILITY DETERMINATION........................................................................................................13

3.6 INTENT TO AWARD NOTICE ....................................................................................................................13

3.7 PROTEST of CONSULTANT SELECTION ................................................................................................13

3.8 PUBLICITY..................................................................................................................................................13

4.0 CONTRACT AWARD REQUIREMENTS & NEGOTIATIONS......................................... 13

4.1 COST INFORMATION ................................................................................................................................13

4.2 CERTIFICATION REGARDING DEBARMENT & OTHER RESPONSIBILITY MATTERS........................15

4.3 CERTIFICATES OF INSURANCE..............................................................................................................15

4.4 COMMITTED DBE BREAKDOWN & CERTIFICATION FORM .................................................................15

4.5 TAX ID NUMBER ........................................................................................................................................15

4.6 BUSINESS REGISTRY NUMBER/REGISTERED AGENT........................................................................15

4.7 NEGOTIATIONS .........................................................................................................................................15

5.0 GENERAL TERMS & CONDITIONS FOR THIS RFP .................................................... 16

5.1 NON-DISCRIMINATION .............................................................................................................................16

5.2 FUTURE WORK LIMITATIONS..................................................................................................................16

5.3 ELECTRONIC FILES LINKED OR ATTACHED TO RFP...........................................................................16

5.4 PUBLIC RECORDS ....................................................................................................................................16

5.5 USE of RECYCLED PRODUCTS ...............................................................................................................17

5.6 RFP CANCELLATION ................................................................................................................................17

ATTACHMENT A - PROPOSAL COVER SHEET.................................................................... 18

ATTACHMENT B – STATEMENT of WORK ............................................................................ 21

ATTACHMENT C – SAMPLE CONTRACT ............................................................................. 22

Definition of Terms:

The following terms have the meaning provided in OAR 137-046-0110: “Addendum” or “Addenda”,

“Business Day”, “Closing”, “Contract”, “OAR”, “ORS”, “Proposal”, “Request for Proposal” or “RFP”,

“Responsive”, “Writing”. “Business Day” means Monday through Friday, excluding State of Oregon

holidays.

LPA A&E RFP Form S006-B071421rev1

Page 2 of 22

RFP # S4011

Section 0.0 OREGONBUYS ePROCUREMENT SYSTEM

0.1 REGISTRATION REQUIREMENT and VENDOR GUIDANCE

Agency does not require vendors to be registered in OregonBuys to participate in this solicitation.

However, OregonBuys registration is free and as part of the RFP process the RFP will be posted to

OregonBuys along with our Agency website here, ITB/RFP - City of Springfield Oregon (springfield-

or.gov).

To create a Vendor account, click the blue “Register” button in the top right corner of the OregonBuys

website: https://oregonbuys.gov/bso. For registration assistance see online guidance.

0.2 CROSSWALK of TERMS used in OREGONBUYS

All information posted in OregonBuys AND to the Agency website which includes addendums and

clarifications.

Terms used in OregonBuys

Definition

Amendment

“Addendum” or “Addenda”, as defined in OAR 137-046-0110(1); or

any form of notice associated with the solicitation, such as intent to

award, cancellation, etc., as set forth in the Amendment.

Bid Opening Date

“Closing” as defined in OAR 137-046-0110(5). In OregonBuys it is

the deadline for submitting Quotes (Bids, Proposals or other required

responses) required by a Bid Solicitation.

Bid Solicitation

Any form of solicitation: Request for Proposal, Invitation to Bid,

Request for Quote, Request for Information, etc., including notices

(sole source notice, intent to participate, etc.). Each Bid Solicitation

has a separate page and ID number in OregonBuys.

Change Order

A formal change to any form of existing contract.

Master Blanket Purchase Order

(“MBPO”)

Any form of contract or agreement.

Quote

Any form of offer submission by Vendors; i.e., Bids, Technical

Proposals, Price Proposals, or any other type of offer required by a

Bid Solicitation.

Vendor

Any form of business entity registered in Oregonbuys. Only

registered Vendors may submit a Quote on Oregonbuys (if required)

or enter a contract pursuant to a solicitation advertised in

OregonBuys (if required).

LPA A&E RFP Form S006-B071421rev1

Page 3 of 22

RFP # S4011

1.0 SOLICITATION PURPOSE & CONTRACT OVERVIEW

1.1 SUMMARY OVERVIEW & PROCUREMENT SCHEDULE

Agency is issuing this Request for Proposals and any Addenda thereto (collectively, the “RFP”) to obtain

Proposals from qualified consultant(s) and related services (“Services”) for the project described in

section 1.2.

For further information regarding the project and Services needed, see sections 1.2 through 1.10 and

RFP Attachment B.

Proposers responding to this RFP do so solely at their expense, and Agency is not responsible for any

Proposer expenses associated with the RFP.

Procurement Schedule

RFP Issued

Pre-Proposal Conference

Date

Friday, October 31st, 2025

Wednesday, November 19th, 2025, at 11:00 am,

here:

Join the meeting now

Meeting ID: 255 443 038 690 02

Deadline for Proposer Clarification Questions

Deadline for Proposers' responses to Questions

Closing/Proposal Submittal Deadline

Passcode: So7QQ6sy

Tuesday, November 25th, 2025, by 5:00 pm

Friday, December 12th, 2025, by 5:00 pm

Thursday, January 8th, 2026, by 1:59 pm

Proposal Evaluation Period

Notice of Intent to Award (Estimated)

*Negotiations (Estimated)

Contract Start Date (Estimated)

(No public opening)

January 12th - 23rd, 2026

Estimated January 26th, 2026

Estimated January 28th to February 11th, 2026

Estimated Monday, March 2nd, 2026

*Proposer, by submitting a Proposal, commits to and will be expected to make best efforts to

accommodate the negotiation schedule above if selected for intent to award. See section 4.7 -

Negotiations.

LPA A&E RFP Form S006-B071421rev1

Page 4 of 22

RFP # S4011

1.2 PROJECT BACKGROUND/SCOPE INFORMATION & LOCATION

The statement of work (SOW) will be developed and negotiated, within the scope advertised in this RFP,

with the selected Proposer for inclusion in the Contract. A draft SOW is provided in RFP Attachment B,

which will be negotiated with the selected Proposer for inclusion in the Contract.

Walk and Roll Springfield: Active Transportation Plan

 Project location: The Study Area for the Project consists of all areas within the Springfield Urban

Growth Boundary (“Study Area”), as shown in Figure 1

 Estimated date for completion of the A&E and Related Services required under this RFP:

September 1st, 2027

 Estimated range of costs for the A&E and Related Services required under this RFP: $200,000-

275,000

Figure 1: Study Area: Springfield Urban Growth Boundary

The Walk and Roll Springfield: Active Transportation Plan (“Project”) will create a new Active

Transportation Plan (ATP) for the City of Springfield to address critical gaps in the City’s active

transportation infrastructure network, especially in Climate Friendly Areas (CFA). The City currently has

an outdated 1998 Bicycle Plan. The City also has a 2035 Transportation System Plan (TSP). This Project

will replace the 1998 Bicycle Plan and will comprise the bicycle and pedestrian system elements for the

City of Springfield’s TSP. The Project will comply with current Transportation Planning Rules

requirements for bicycle and pedestrian system planning. The 2035 TSP will otherwise still be in effect

until the next major TSP update. If there is a conflict between the 2035 TSP and the Walk and Roll

Springfield: Active Transportation Plan, the Walk and Roll Springfield: Active Transportation Plan will

apply.

LPA A&E RFP Form S006-B071421rev1

Page 5 of 22

RFP # S4011

Commodity Codes

• NAICS 541330Engineering Services

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