Tree Inventory of Streets and Select City Facilities

Project Information

Bid Title: Tree Inventory of Streets and Select City Facilities
Issuing Agency: City of Boca Raton
Location: Florida
Published Date: Sep 23, 2026
Closing Date: Oct 13, 2026
Government Level: State & Local
Status: Closed
Ref. #: 2027-003-RA
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Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation to Bid

Status Issued

Number 2027-003-RA (Tree Inventory of Streets and Select City Facilities)

Issue Date & Time 9/23/2026 10:30:00 AM (ET)

Close Date & Time 10/13/2026 03:00:00 PM (ET)

Question Cut Off Date 10/5/2026 05:00:00 PM (ET)

Notes
The City of Boca Raton, Florida is accepting sealed Bids from qualified Bidders for the above in accordance with the specifications, terms and conditions contained in the Invitation to Bid (ITB).

The purpose of this Bid is to procure a qualified Contractor to perform a comprehensive, GIS-based inventory of approximately 9,000 City-maintained trees within public rights-of-way and select critical municipal facilities, in an amount not to exceed $100,000.

Bidders are required to Bid on all items.

*Bidders are to use the “Line Items” tab for submission of bid pricing and rates*

Please log in to view and download the entire document. This ITB is available for electronic submission in accordance with the instructions identified in the Bid document.

For information concerning procedures for responding to the ITB, please contact Robin Annexstein by email, annexstein@bocaraton-fl.gov . Such contact is to be for clarification purposes only. Material changes, if any, to the technical specifications or bidding procedures will only be transmitted by written addendum and shall be made in accordance with the Bid instructions.

The invitation to bid document is subject to change and it is the responsibility of all potential Bidders to monitor the website https://brpurch.ionwave.net/Login.aspx for any addendums prior to submitting your Bid.

Note: For any questions submitted in the Bidding System, Bidders are requested only submit one question at a time to accurately track the questions submitted.

Note: When viewing the Bid, Bidders are requested to identify their intent to Bid. A response is not required, and Bidders may proceed to reviewing the Bid Attachments.

Public Solicitation Openings are held at City of Boca Raton City Hall, 201 W. Palmetto Park Road, Purchasing Conference Room, Boca Raton, FL 33432 on the Close Date & Time posted. All visitors, including suppliers attending meetings or delivering documents, may be required to check in at the City Hall Front Desk upon arrival and issued a visitor badge as part of the building-access procedures. Because this process may take a few minutes, please plan accordingly and arrive a few minutes early for any scheduled appointments or when dropping off documents for Procurement. It is the supplier’s responsibility to ensure that procurement related documents are delivered by or before the procurement submittal date and time. Documents received after the submittal deadline will not be accepted or considered. Please contact the Purchasing Division with any questions or concerns at 561-393-7871 or 561-393-7873.

Contact Information

Name Robin Annexstein Buyer

Address 201 West Palmetto Park Road
Boca Raton, FL 33432-3795 USA

Phone (561) 393-7880

Fax

Email annexstein@bocaraton-fl.gov

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9650457

Bid Attachments

File Name Description File Size

2027-003-RA SECTION I Terms Conditions and Specifications.pdf (please login to view this document) 2027-003-RA SECTION I Terms Conditions and Specifications for downloading. We work to comply with Section 508 as well as 2.0 A and AA referring to website accessibility standards for each of the “Bid Attachments” listed. Please contact the Purchasing Division annexstein@bocaraton-fl.gov or 561-393-7871 if you have difficulty accessing the document. 1.36 MB 355823 7675680

2027-003-RA SECTION II Bid Response.docx (please login to view this document) 2027-003-RA SECTION II Bid Response for uploading under Response Attachments 52 KB 355823 7675681

Exhibit A – Tree Canopy Assessment 2021.pdf (please login to view this document) Exhibit A for informational purposes 3.70 MB 355823 7675682

Exhibit B – FDACS Hurricane Ian Recovery Grant Application.pdf (please login to view this document) Exhibit B for informational purposes 738 KB 355823 7675683

Exhibit C – FDACS Hurricane Ian Recovery Grant Application Tree List.pdf (please login to view this document) Exhibit C for informational purposes 621 KB 355823 7675684

Exhibit D – FDACS Hurricane Ian Recovery Grant Application Tree Locations Map.pdf (please login to view this document) Exhibit D for informational purposes 1.89 MB 355823 7675685
Commodity Codes: NAICS 115310Support Activities for Forestry
NAICS 561210Facilities Support Services
NAICS 561730Landscaping Services

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Type	Invitation to Bid
Status	Issued
Number	2027-003-RA (Tree Inventory of Streets and Select City Facilities)
Issue Date & Time	9/23/2026 10:30:00 AM (ET)
Close Date & Time	10/13/2026 03:00:00 PM (ET)
Question Cut Off Date	10/5/2026 05:00:00 PM (ET)
Notes	The City of Boca Raton, Florida is accepting sealed Bids from qualified Bidders for the above in accordance with the specifications, terms and conditions contained in the Invitation to Bid (ITB). The purpose of this Bid is to procure a qualified Contractor to perform a comprehensive, GIS-based inventory of approximately 9,000 City-maintained trees within public rights-of-way and select critical municipal facilities, in an amount not to exceed $100,000. Bidders are required to Bid on all items. Bidders are to use the “Line Items” tab for submission of bid pricing and rates Please log in to view and download the entire document. This ITB is available for electronic submission in accordance with the instructions identified in the Bid document. For information concerning procedures for responding to the ITB, please contact Robin Annexstein by email, annexstein@bocaraton-fl.gov . Such contact is to be for clarification purposes only. Material changes, if any, to the technical specifications or bidding procedures will only be transmitted by written addendum and shall be made in accordance with the Bid instructions. The invitation to bid document is subject to change and it is the responsibility of all potential Bidders to monitor the website https://brpurch.ionwave.net/Login.aspx for any addendums prior to submitting your Bid. Note: For any questions submitted in the Bidding System, Bidders are requested only submit one question at a time to accurately track the questions submitted. Note: When viewing the Bid, Bidders are requested to identify their intent to Bid. A response is not required, and Bidders may proceed to reviewing the Bid Attachments. Public Solicitation Openings are held at City of Boca Raton City Hall, 201 W. Palmetto Park Road, Purchasing Conference Room, Boca Raton, FL 33432 on the Close Date & Time posted. All visitors, including suppliers attending meetings or delivering documents, may be required to check in at the City Hall Front Desk upon arrival and issued a visitor badge as part of the building-access procedures. Because this process may take a few minutes, please plan accordingly and arrive a few minutes early for any scheduled appointments or when dropping off documents for Procurement. It is the supplier’s responsibility to ensure that procurement related documents are delivered by or before the procurement submittal date and time. Documents received after the submittal deadline will not be accepted or considered. Please contact the Purchasing Division with any questions or concerns at 561-393-7871 or 561-393-7873.

Name	Robin Annexstein Buyer
Address	201 West Palmetto Park Road Boca Raton, FL 33432-3795 USA
Phone	(561) 393-7880
Fax
Email	annexstein@bocaraton-fl.gov

Tree Inventory of Streets and Select City Facilities

Project Information

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