Hemmens Cultural Center Roof Work

Project Information

Bid Title: Hemmens Cultural Center Roof Work
Issuing Agency: City of Elgin
Location: Illinois
Published Date: Aug 12, 2025
Closing Date: Aug 28, 2025
Government Level: State & Local
Status: Closed
Ref. #: Bid 25-047
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Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Invitation to Bid

Status Issued

Number Bid 25-047 (Hemmens Cultural Center Roof Work)

Issue Date & Time 8/11/2025 05:00:03 PM (CT)

Close Date & Time 8/28/2025 03:00:00 PM (CT)

Question Cut Off Date 8/22/2025 12:00:00 PM (CT)

Notes
NOTICE TO BIDDERS

Bid 25-047 Hemmens Cultural Center Roof Work

INVITATION TO BID

A. Bids will be received by City of Elgin(the Owner) up to the hour of 3:00 PM local prevailing time, on August 28, 2025, via the City of Elgin E-Bidding web site; for the following work:

Project: Roof Work - Hemmens Cultural Center - City of Elgin

IRSC Project No. 9312.IPMSQ25

B. Project Description:

1. Roof Type: Single Ply

2. Scope: Recover

3. Building Type:

4. Size: 25,920 s.f. (approximate)

5. Schedule:

a. Work is anticipated to occur in the Fall of 2025

C. Bids will be publicly opened, shortly thereafter, in the Purchasing office. Work will be let under one contract to the lowest responsible bidder.

Pre Bid conference

D. A pre bid conference will be held at the project site, Hemmens Cultural Center, 45 Symphony Way, Elgin, Illinois 60120; at 10:00 AM on August 19, 2025 .

1. Conference IS mandatory.

BID DOCUMENTS

E. A set of bid documents, in electronic form, may be obtained via the City of Elgin E-Bidding web site. Bidders must register on the site in order to download the bid documents, www.cityofelgin.ionwave.net. The specifications have been prepared by the Consultant, Interstate Roof Systems Consultants (IRSC)

1. Illinois Office: 707 Davis Road, Suite A-100, Elgin IL 60123, (847) 695-1460.

F. When requested by the Consultant, bidder to provide a completed AIA A305 (Contractor Qualification Statement) prior to receiving bid documents. Failure to provide requested information may be grounds for disqualification of the bid.

BID SECURITY and BONDS

G. Bid bonds ARE required.

1. When required each bid must be accompanied by a bid bond, or certified check made payable to the Owner, for an amount not less than 10% of the total amount of the bid. This is to serve as guarantee that the bidder, if awarded the contract, will furnish a satisfactory performance and payment bond, execute the contract and proceed with the work.

H. Performance and Payment bonds ARE required.

1. When required a 100% performance bond, and a Labor/Material payment bond are to be provided by the successful bidder, written by a surety approved by the Owner.

2. When required, Owner will pay for the bonds.

PREVAILING WAGES

I. Prevailing wages ARE required.

1. When required, not less than the prevailing wage shall be paid for labor on the work to be done as required by law.

BIDDER QUALIFICATIONS

J. No bid will be considered unless the bidder shall furnish evidence satisfactory to the Owner that he has the necessary facilities, abilities, experience and financial and physical resources available to fulfill the conditions of the Contract and execute the work, should the bidder be awarded the Contract.

AWARD OF BIDS

K. The Owner reserves the right to accept or reject any or all bids, waive any irregularities or technicalities in the bid, and award the project in a manner which best serves the interest of the Owner.

Contact Information

Name Nick Etminan Purchasing Officer

Address 150 Dexter Ct.
Elgin, IL 60120 USA

Phone 1 (847) 931 x5606

Fax

Email nickon.etminan@elginil.gov

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8672619

Bid Attachments

File Name Description File Size

12 items in 1 pages

BIDDER’S EMPLOYEE UTILIZATION FORM.pdf
BIDDER’S EMPLOYEE UTILIZATION FORM 159 KB 325832 6874082

CERTIFICATION REQUIREMENTS.pdf
CERTIFICATION REQUIREMENTS 154 KB 325832 6874084

EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES 117 KB 325832 6874085

INSURANCE REQUIREMENTS.pdf
INSURANCE REQUIREMENTS 107 KB 325832 6874087

REFERENCES.pdf
REFERENCES 570 KB 325832 6874089

RESPONSIBLE BIDDER AFFIDAVIT.pdf
RESPONSIBLE BIDDER AFFIDAVIT 246 KB 325832 6874090

SEXUAL HARRASMENT.pdf
SEXUAL HARRASMENT 687 KB 325832 6874091

BID FORM.pdf
BID FORM 58 KB 325832 6874104

AGREEMENT.pdf
AGREEMENT 102 KB 325832 6874124

ROOF MANUFACTURER AFFIDAVIT.pdf
ROOF MANUFACTURER AFFIDAVIT 37 KB 325832 6874125

BID BOND.pdf
BID BOND 76 KB 325832 6874126

Roof Work - Hemmens Cultural Center - City of Elgin.pdf
Roof Work - Hemmens Cultural Center - City of Elgin 6.69 MB 325832 6874129
Commodity Codes: NAICS 238160Roofing Contractors

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Type	Invitation to Bid
Status	Issued
Number	Bid 25-047 (Hemmens Cultural Center Roof Work)
Issue Date & Time	8/11/2025 05:00:03 PM (CT)
Close Date & Time	8/28/2025 03:00:00 PM (CT)
Question Cut Off Date	8/22/2025 12:00:00 PM (CT)
Notes	NOTICE TO BIDDERS Bid 25-047 Hemmens Cultural Center Roof Work INVITATION TO BID A. Bids will be received by City of Elgin(the Owner) up to the hour of 3:00 PM local prevailing time, on August 28, 2025, via the City of Elgin E-Bidding web site; for the following work: Project: Roof Work - Hemmens Cultural Center - City of Elgin IRSC Project No. 9312.IPMSQ25 B. Project Description: 1. Roof Type: Single Ply 2. Scope: Recover 3. Building Type: 4. Size: 25,920 s.f. (approximate) 5. Schedule: a. Work is anticipated to occur in the Fall of 2025 C. Bids will be publicly opened, shortly thereafter, in the Purchasing office. Work will be let under one contract to the lowest responsible bidder. Pre Bid conference D. A pre bid conference will be held at the project site, Hemmens Cultural Center, 45 Symphony Way, Elgin, Illinois 60120; at 10:00 AM on August 19, 2025 . 1. Conference IS mandatory. BID DOCUMENTS E. A set of bid documents, in electronic form, may be obtained via the City of Elgin E-Bidding web site. Bidders must register on the site in order to download the bid documents, www.cityofelgin.ionwave.net. The specifications have been prepared by the Consultant, Interstate Roof Systems Consultants (IRSC) 1. Illinois Office: 707 Davis Road, Suite A-100, Elgin IL 60123, (847) 695-1460. F. When requested by the Consultant, bidder to provide a completed AIA A305 (Contractor Qualification Statement) prior to receiving bid documents. Failure to provide requested information may be grounds for disqualification of the bid. BID SECURITY and BONDS G. Bid bonds ARE required. 1. When required each bid must be accompanied by a bid bond, or certified check made payable to the Owner, for an amount not less than 10% of the total amount of the bid. This is to serve as guarantee that the bidder, if awarded the contract, will furnish a satisfactory performance and payment bond, execute the contract and proceed with the work. H. Performance and Payment bonds ARE required. 1. When required a 100% performance bond, and a Labor/Material payment bond are to be provided by the successful bidder, written by a surety approved by the Owner. 2. When required, Owner will pay for the bonds. PREVAILING WAGES I. Prevailing wages ARE required. 1. When required, not less than the prevailing wage shall be paid for labor on the work to be done as required by law. BIDDER QUALIFICATIONS J. No bid will be considered unless the bidder shall furnish evidence satisfactory to the Owner that he has the necessary facilities, abilities, experience and financial and physical resources available to fulfill the conditions of the Contract and execute the work, should the bidder be awarded the Contract. AWARD OF BIDS K. The Owner reserves the right to accept or reject any or all bids, waive any irregularities or technicalities in the bid, and award the project in a manner which best serves the interest of the Owner.

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Hemmens Cultural Center Roof Work

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