Project Information

Bid Title

Rebid - 125 Lester Street Renovation Project (Due by 03/03/2026 at 10:00 AM EST)

Issuing Agency

City of Thomasville

Location

Georgia

Published Date

Jan 28, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Rebid - 125 Lester Street Renovation Project (Due by 03/03/2026 at 10:00 AM EST)

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BID ADVERTISEMENT

January 28, 2026

Project Location:

Project Name:

City of Thomasville

Human Resources Building (formerly the Housing Resource Center)

125 Lester Street

Thomasville, Georgia 31792

125 Lester Street Renovation Project

This bid packet establishes scope of work and defines the items to be included and excluded within any

offered proposals to repair and renovate the existing office building at 125 Lester Street. The scope (Exhibit

A) along with the architectural drawing (Exhibit B) are both a part of this bid packet. This building is

currently the Housing Resource Center. Once complete, this facility will become the new home for City of

Thomasville Human Resources. This project includes general repairs for rot, insect damage and wear both

on the interior and exterior of the building. All surfaces currently painted, exterior and interior, will be

repainted and sealed from the elements. To provide full access, a second fully compliant 2010 ADA access

ramp of concrete with all required guards and rails will be constructed at the Victoria Street entrance as

shown in Exhibit B. A few minor changes to the interior to provide a lobby from the Victoria Street entrance

and a relocated breakroom will be made on the interior along with new floor coverings throughout the

building. All proposals provided shall be from a Georgia State licensed General Contractor or Light

Commercial Contractor with Workmen’s Compensation and General Liability insurance as required by the

State of Georgia and the City of Thomasville. All proposals shall include all labor, materials, equipment,

transportation and permits needed to complete the project, along the any stipulations per the scope of work,

as part of the proposal.

Any questions shall be submitted in writing to markh@thomasville.org on or before 10:00 AM local time

on February 20, 2026. Questions and responses and any other addendums will be posted on the City of

Thomasville website and Georgia Procurement Registry for all to view. Final responses and/or addendums

will be posted no later than 10:00 AM local time on February 26, 2026. Sealed bids should be titled “125

Lester Street Renovation Project” and delivered to the City of Thomasville Civil Engineering Department

at 411 West Jackson Street, Thomasville, GA 31792 where the bid opening will be held March 3, 2026 at

10:00 AM local time.

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AGREEMENT

This Agreement entered into this _______ day of ____________, 2026 by and between

__________________________ of _____________, __________ County, a ____ State corporation

(hereinafter “Contractor”) and the CITY OF THOMASVILLE, GEORGIA, a municipal corporation

(hereinafter "City").

For and in consideration of the mutual covenants and promises contained herein and other good and

valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties hereto agree

as follows:

1. Contractor will perform the work set forth in the documents contained in the proposal and agreement

with specifications attached collectively as Exhibit A (scope of work) and Exhibit B (architectural

drawing) and required forms and made a part hereof the 125 LESTER STREET RENOVATION

PROJECT (hereinafter “the Project”).

2. Contractor will perform all functions necessary to accomplish the Project including without limitation

all necessary materials, labor, equipment and supervision to complete the Project. The Project will be

deemed completed and accepted when written acceptance thereof has been given by City’s City

Engineer or City’s designated representative.

3. The work to be performed under this Agreement will be commenced on or before a date specified in a

written “Notice to Proceed” to be issued by the City’s City Engineer or City’s designated representative,

and the Project will be completed within ninety (90) working days (Monday-Friday) from the date the

“Notice to Proceed” is issued.

4. Contractor shall not commence work under this Agreement until Contractor has obtained the insurance

required under this paragraph and such insurance has been approved by City, nor shall Contractor allow

any subcontractor to commence work under a subcontract until the same insurance coverage applicable

to the subcontractor has been so obtained and approved, as set forth in subparagraph (d), below. All

certificates of insurance and policies shall contain the following language: “The insurance covered by

this Certificate shall not be cancelled or materially altered unless at least fifteen (15) days prior written

notice has been given to City.” All insurance certificates applicable to policies described in this

paragraph, with the exception of workers’ compensation, must state that the City of Thomasville,

Georgia, is included as an additional insured under the policy. All liability insurance policies

required under this paragraph shall be written to apply to all bodily injury (including death), property

damage and all other covered losses which occurred or arose (or the onset of which occurred or arose)

in whole or in part during the policy period or during the time of performance by Contractor under this

Agreement.

5. The comprehensive general liability insurance called for hereunder shall apply on a primary and non-

contributory basis to any other insurance available to City with respect to any loss, claim, demand, or

action asserted against City by reason of Contractor’s performance of this Agreement. To the extent an

insurer requires endorsements to effect the insurance coverage and scope required under this

Agreement, including but not limited to naming City as an additional insured, then such insurance

policies must be properly endorsed and the endorsements must be delivered along with the insurance

certificates.

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(a) Comprehensive General Liability – Contractor shall procure and shall maintain during the life of

this Agreement such Comprehensive General Liability Insurance as shall protect Contractor and

City from all claims, demands, actions, causes of action, lawsuits and judgments arising from or by

reason of work or activities performed pursuant to this Agreement. The amount of insurance

required by this subparagraph shall not be less than the following:

$1,000,000

Bodily injury, including death, each occurrence.

$ 500,000

Property Damage, each occurrence.

$1,000,000

Property Damage, in the aggregate.

(b) Vehicle Liability – The insurance required by this subparagraph shall include coverage for owned,

leased, and rented vehicles, as well as associated equipment such as, by way of illustration only,

trailers. Contractor shall procure and shall maintain during the life of this Agreement,

Comprehensive Automobile (Motor Vehicle) Liability Insurance in an amount not less than the

following:

$1,000,000

Combined single limit for bodily injury and property damage.

(c) Worker’s Compensation – Contractor shall procure and shall maintain during the life of this

Agreement Worker’s Compensation Insurance for all Contractor’s employees engaged in work on

the Project under this Agreement. This insurance shall provide the coverage required by the State

of Georgia.

(d) Contractor shall require all subcontractors hired to work on the Project to maintain the same

insurance coverage, with the same insurance conditions and requirements, as set forth in

subparagraphs (a) through (c) above.

6. Contractor assumes the entire responsibility and liability for all losses, expenses, demands, claims,

actions, causes of action, lawsuits and judgments in connection with or arising out of any personal

injury, or alleged personal injury (including death) to any person, or damages or alleged damages to

property of City or any third party, sustained or alleged to have been sustained in connection with or to

have arisen out of or resulting from the performance of the work by Contractor, its subcontractors,

agents, servants and employees, including any losses, expenses, damages and judgments sustained by

City. Contractor agrees to indemnify and hold harmless City, its elected officials, appointed officials,

agents, servants and employees of and from any and all such losses, expenses, damages, demands,

claims, actions, causes of actions, lawsuits and judgments. Contractor further agrees to defend any such

action or lawsuit brought against City and those associated with City as described herein based on any

such alleged personal injury or property damage and to pay all damages, costs, and expenses, including

attorneys' fees, costs and expenses, not only in connection with defending against any such loss,

expense, damage, demand, claim, action, cause of action, lawsuit, or judgment, but also with respect to

the enforcement of the hold harmless and indemnity provisions of this Agreement. The provisions of

this paragraph are cumulative and shall in no ways diminish the obligation resting upon Contractor

under any other provision of this contract, or by operation of law. Further, the parties hereto expressly

agree that the provisions of this paragraph shall survive this Agreement and the completion of the

Project.

7. City and Contractor each shall give prompt notice to the other of the commencement of any action,

lawsuit or other legal proceeding by a third party against City or against Contractor with respect to the

work performed on the Project. In any proceeding brought by a third party against either City or

Contractor arising out of this Agreement or the Project, City and Contractor shall cooperate with each

other in the defense of any legal proceedings against either party.

8. If all or any portion of this Agreement or the work to be performed hereunder is transferred, assigned

or subcontracted, all terms and conditions of this Agreement will remain in effect as to City and

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Contractor, and Contractor accepts full responsibility for the action of any such assignee, transferee or

subcontractor in connection with its obligation to City hereunder.

9. City may, at any time, terminate the Contract for City’s convenience and without cause. Upon receipt

of written notice from City of such termination for City’s convenience, Contractor shall:

(a) cease operations as directed by City in the notice;

(b) take actions necessary, or that City may direct, for the protection and preservation of the work; and

(c) terminate all existing subcontracts and purchase orders and enter into no further subcontracts and

purchase orders.

10. In case of such termination for City’s convenience, Contractor shall be entitled to receive payment for

work executed and direct costs proven to have been incurred directly by Contractor prior to the date of

termination. Contractor will not be authorized to receive any overhead or profit or other cost of expense

related to any part of the work not executed as of the time of the notice of termination for the

convenience of City.

11. City may terminate this Agreement with or without cause, at the option of City, by notification in

writing to Contractor. If the Agreement is terminated for cause, the notification contemplated herein

shall state the cause. When City terminates the Agreement for cause, Contractor shall not be entitled to

receive further payment until the Project is completed by others. If the unpaid balance of the Contract

sum exceeds the costs of finishing the Project, including compensation for any services, expenses and

damages incurred by City and not expressly waived, such excess shall be paid to Contractor. If such

costs and damages exceed the unpaid balance, Contractor shall pay the difference to City. The amount

to be paid to Contractor or City, as the case may be, shall be in the discretion of City, which shall be

reasonably exercised.

12. At all times, and with respect to the work to be performed under this Agreement, City shall have the

right to inspect the quality and other aspects of the work and completed operations of Contractor, and

City shall be entitled to request corrections and changes or both as necessary to meet the standards or

requirements as set forth in Exhibit “A.” Should City determine that corrections or changes are needed

to meet those specifications, it shall provide Contractor with written notice of corrections needed and

shall provide Contractor a reasonable opportunity to cure any defects.

13. If Contractor is in default in the performance of any work which Contractor is obligated to perform

under this Agreement, City shall provide Contractor with written notice of the default and shall afford

Contractor a reasonable opportunity to cure any faults or defects or make reasonable changes or

corrections. If those changes or corrections of faults or defects are not made as negotiated between the

parties, City may elect to have such work performed by another contractor, with all costs and expenses

of such work to be paid by Contractor within thirty (30) days following written demand therefor by

City.

14. It is understood and agreed that no agency, employment, partnership or joint venture is hereby created

by the parties: that no representations may be made by either party to any third parties which would

suggest or which would create a relationship of agency, employment or partnership between the parties

hereto and that neither party has any authority to act on behalf of the other and create a legally binding

obligation to a third party. The only relationship between the parties shall be that of independent parties,

and neither party shall be responsible for the act or omission of the other or any employee of the other.

15. Georgia Security and Immigration Compliance Act. All bids shall include a Contractor and Sub-

Contractor Affidavit required under O.C.G.A § 13-10-91(b)(1), a form of which is attached hereto (“E-

Verify Affidavit”). Failure to submit the Contractor Affidavit form with submission of a bid will result

in the rejection of the bid.

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16. Payment will be made to Contractor in the sum of ___________________________________

($_______________) for Contractor’s performance under the terms and conditions of this Agreement,

and payment will be made by City to Contractor as follows:

• Upon receipt of notice from Contractor that the Project has been completed and is ready for

inspection and acceptance by City, City, through its City Engineer or designated representative,

will promptly proceed with making the inspection. If City finds that the Project has been completed

and is satisfactory under the terms of this Agreement, City will so notify Contractor, who shall

deliver an affidavit, made under oath, that all subcontractors and materialmen providing labor and

materials for the Project have been paid in full and that the Project has been fully and finally

completed and all obligations under this Agreement have been satisfied by Contractor. Upon receipt

by City of the affidavit described in this paragraph, City will promptly make final payment to

Contractor.

17. Nothing herein shall be construed as conferring upon or giving to any person, other than the parties

hereto, any rights or benefits under or by reason of this Agreement.

18. Contractor shall not assign or otherwise transfer this Agreement or any of its rights and interests to any

firm, corporation or individual without the prior written consent of City.

19. This Agreement is executed in Thomasville, Thomas County, Georgia and shall be construed under the

laws of the state of Georgia and the parties hereto agree that any action relating to this contract shall be

instituted in the courts of Thomas County, Georgia and no other location.

20. All provisions, covenants, terms, and promises contained herein shall be binding upon and inure to the

benefit of the successors and authorized assigns of the respective parties. Time is of the essence of this

Agreement.

21. This Agreement affects the entire understanding between the parties, and there will be no change to the

terms of this Agreement except by writing signed by both parties hereto.

WITNESS the hands and seals of the authorized representatives of the parties hereto the date first written

above.

CONTRACTORS NAME

By: _______________________________

(Signature)

_______________________________

(Title)

CITY OF THOMASVILLE, GEORGIA

By: ________________________________

(Signature)

________________________________

(Title)

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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