Project Information

Bid Title

MAISD Conference Rooms Refresh RFP

Issuing Agency

Muskegon Area Intermediate School District

Location

Michigan

Published Date

Dec 19, 2025

Closing Date

Jan 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

MAISD Bid Requests

MAISD Conference Rooms Refresh RFP

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Muskegon Area ISD

Request for Proposals – Conference Rooms Refresh

Sealed Proposals must be delivered to:

Muskegon Area ISD

630 Harvey Street

Muskegon, MI 49442

ATTN: Technology Services

231-767-7244

PART 1 - GENERAL

1.1 REQUEST FOR PROPOSALS

A. Muskegon Area ISD is requesting proposals for a Conference Rooms Refresh

(“RFP”). Bidders shall provide, install, configure, test and commission fully operational

Conference Rooms with a technology package suitable for both onsite and hybrid

engagement.

B. A complete list of the buildings (“Sites”) is provided in the schedule of values at the

end of this document.

1.2 DUE ON OR BEFORE 12:00 PM (local time) on January 9 2025 (“Due Date”), the Owner

will receive bid proposals for the project. The Owner will not consider or accept a bid

proposal received after the due date for bid proposal submission. All bid proposals received

after the due date will be returned by making them available to the respective Bidder,

unopened, for said Bidder to pick-up at their sole cost and expense. Bid proposals shall be

submitted to:

Muskegon Area ISD

630 Harvey Street

Muskegon, MI 49442

ATTN: Technology Services

231-767-7244

1.3 PROPOSALS/QUOTES

A. One (1) “hard” copy and one (1) “soft” (electronic) copy on a USB “flash” drive of the

proposals are to be submitted in sealed packaging, clearly marked: “Conference

Rooms Refresh” for school district and shall be identified with the Bidder’s name and

address and the date and time of the bid proposal opening. The Owner is not

responsible for any postal or delivery delays. No email, facsimile or other electronic bid

proposals will be accepted.

B. Bid Opening will happen at the MAISD Administration Building at 630 Harvey Street,

Muskegon MI 49442 at 1:00 PM on January 9, 2025.

1.4 PROPOSAL FORMAT

A. The bid response shall be structured as follows:

Section 1 – Submittal Letter and Executive Summary

Section 2 – Pricing Sheet

Section 3 – Narratives, System Description, Information, and Brochures

Section 4 – Bidder References

1.5 WITHDRAWAL OF BID PROPOSALS/QUOTES

A. All bid proposals submitted shall not be withdrawn and shall be irrevocable for a

minimum period of sixty (60) calendar days following the due date for receipt of bid

proposals set forth above.

1.6 REQUEST FOR CLARIFICATION

A. Bidders may request that the school district clarify information contained in this RFP. All

such requests must be made in writing via email to Jeff Fielstra, Muskegon Area ISD, at

jfielstra@muskegonisd.org.

1.7 SCOPE OF WORK

A.​ Install location 1 - ESC North, 630 Harvey Street, Muskegon, MI 49442

a.​ Executive Summary - Great Lakes (Huron and Superior Conference

Rooms):

The 2-way divisible conference room will operate as two separate rooms

when divided and as one larger room when combined. The conference

rooms will feature a comprehensive video conferencing setup,

prominently featuring a Cisco Codec EQ. A PTZ camera positioned at the

rear of the room will handle video pickup of a presenter. Audio pickup will

be managed by a ceiling microphone array, one lavalier, and one

handheld microphone. Ceiling speakers will facilitate playback of content

and far-end audio.

The installation of the Cisco Room Navigator ensures seamless native

video conferencing through the Webex platform. Scheduled meetings are

conveniently displayed on the panel, featuring a one-touch "push-to-join"

button. This allows meeting participants to effortlessly join with a single

press, enhancing the accessibility and efficiency of the conferencing

process. Users can easily adjust meeting settings, mute/unmute, share

content, and control the camera directly from the intuitive interface,

providing a comprehensive and user-centric control experience.

b.​ Schedule of Values

Model #

CS-KIT-EQ-4K-K9

Mfg

CISCO

Description

Qty

Cisco CS-KIT-EQ-4K-K9 - Room kit EQ with

Codec EQ, PTZ 4K Camera, and Room

2

Navigator

CS-CODEC-EQ-RCK

QM98C

XTM1U

DM-NVX-E20

DM-NVX-D200

CISCO

SAMSUNG

CHIEF

CRESTRON

CRESTRON

RTK-AM1

SOUND CONTROL

RCC-M013-1.0M

RC5-CW4-S

OFE

SOUND CONTROL

SOUND CONTROL

OWNER

CORE NANO

QSC

I/O USB BRIDGE

QSC

MXA920W-S

A900-S-PM

CMA440

CMS024W

MXWAPT2=-Z10

MXW2/SM58=-Z10

SHURE

SHURE

CHIEF

CHIEF

SHURE

SHURE

MXW1/O=-Z10

SHURE

WL185MB/C-TQG

MXWNCS2

SHURE

SHURE

SAROS IC6T-W-T-EACH+ CRESTRON

SPA-QF 60X4

CP4N

CEN-SWPOE-30

QSC

CRESTRON

CRESTRON

Cisco CS-CODEC-EQ-RCK - Cisco rack

2

ears for Cisco Codec

98-INCH COMMERCIAL 4K MNTR UHD

7

DISPLAY 500 NIT

Micro-Adjust Tilt Wall Mount, X-Large

7

DM NVX 4K60 4:2:0 Network AV Encoder

4

DM NVX 4K60 4:2:0 Network AV Decoder

7

with Scaler

Extends 4K60 HDMI Content + Touch

10/Navigator Ethernet w/POE + Fully

2

Functional USB-C + DP AltMode

Serial Control : USB-A 2.0 M to 3-Pin

2

3.81mm Phoenix Plug

Project Pack: Includes RC5 Extension Kit +

2

RC-RK2 Rack Shelf

Listen Technology LT-800 FM Transmitter

1

with antenna

Network Core, 64x64 network I/O channels

with 8x8 Software-based Dante license

1

included, USB AV brid

Q-SYS PoE bridging endpoint for

AV-to-USB Bridging. Delivers driverless

1

USB 2.0 connection. Includes

Ceiling Array Microphone, Square, White,

2

24 inch

1.5" Pole Mount Kit, Square, No Cover

2

(Polenotincluded)

CEILING PLATE, 8" X 24"

2

FIXED PIPE 24" WHITE

2

2-CH ACCESS POINT TRANSCEIVER

2

Handheld Transmitter with SM58

2

Microphone (Includes one SB902 Battery)

Bodypack Transmitter with Integrated

Omnidirectional Microphone and 4-Pin Mini

2

Connector (TA4M) (Inc

LAVALIER MICROPHONE, CARDIOID,

2

BLACK

2-CH NETWORKED CHARGING STATION

2

Saros 6.5 in. 2-Way In-Ceiling Speaker,

White Textured, Single (must be ordered in

12

multiples of 2)

4-ch, 60W/ch Q-SYS network audio

Amplifier, Lo-Z, FlexIO, with Mic/line Input,

1

100-240v

4-Series Control System

1

30 Port PoE+ Managed Switch

1

TS-770-B-S

IRCS-2724

PD-915R

EB1

AVISY-RHIM-RJ

10GX53F 010Z500

Z6A-SK01

CAF1106001

CAF1106005

CAF1106015

2413 010Z500

Z6A-K01

C601100005

C601100007

C601100015

6200UE 010U500

HDPR-06

USB-AB-06

CRESTRON

MIDDLE ATLANTI

MIDDLE ATLANTI

MIDDLE ATLANTI

LIBERTY AV

BELDEN

SIEMON

BELDEN

BELDEN

BELDEN

BELDEN

SIEMON

BELDEN

BELDEN

BELDEN

BELDEN

COVID

COVID

7 in. Tabletop Touch Screen, Black Smooth

1

Integration Cables & Connectors

27U/610MMD,CONFIGURED RK

1

9OUT,15A,RCKMNT POWER CEN

2

1SP FLANGED ECONO BLANK

2

1RU, Combo AVI Logo Header w/Digitally

1

Printed Overlay & RJ45

CAT6A 4PR F/UTP CMP BLACK

4

Siemon - Category 6A Z-MAX 6A Shielded

32

Outlets

PTCH B10GXF CMR BLU 1F BL LT

6

PATCHCORD B10GXF CMR BLU 5F

24

PTCHCRD B10GXF CMR 15F LT BL

2

CAT6+ 4PR U/UTP CMP BLK 500FT

1

Siemon Unshielded keystone insert in black

4

PTCHCRD BCAT6+ CMR BLK 5FT

14

PTCHCRD BCAT6+ CMR BLK 7FT

6

PTCHCRD BCAT6+ CMR BLK 15FT

2

2 #16 FLRST FLRST BLACK

1

Premium HDMI Cable, 4K, 18G, 6ft

14

USB 2.0 Cable, A-Male to B-Male, 6ft

2

c.​ Clarification of Work

i.​ Two (2) 98” flat panel displays will be installed at the front of and

two (2) in the rear of the Lake Huron room, and two (2) on the

west end and one (1) on the north end of the Lake Michigan room,

for a total of Seven (7) to show content and far-end video.

ii.​ Vendor will construct a structure to mount the two (2) 98” displays

over the windows in the room with the equipment rack.

iii.​ One (1) Cisco Codec EQ for each room will be provided to

facilitate video conferencing.

iv.​ Note – the customer is responsible for providing the Webex

licenses and commissioning the Cisco equipment.

v.​ One (1) Cisco 4K PTZ Camera installed on the ceiling in each

room will provide video pickup of presenters at the front of the

room.

vi.​ Two (2) ceiling microphones, one (1) in each room, will be

provided for the audio pickup of conference participants located in

the conference room.

vii.​ One (1) wireless lavalier and one (1) handheld microphone will be

provided for each room (4 total). These microphones will be used

for voice lift in the room as well as sending audio to the far end

participants.

Commodity Codes

• NAICS 721110Hotels (except Casino Hotels) and Motels

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